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Payroll Manager

-REMOTE, USA-

Smartsheet is a tech company with a human story to tell. We’re here to empower teams to manage projects, automate workflows, and rapidly build new secure solutions, using simple no-code tools. We’re revolutionaries – so for us changing the way the world works is all in a day’s work.

Smartsheet is looking for an experienced Manager of Payroll to join and lead a growing team in a high-growth Software as a Service (SaaS) company. You will actively support America’s payroll, while also playing a key role in shaping our process for continued growth and the increasing complexities of payroll and benefits compliance. You have exceptional communication skills and the ability to think outside the box for problem solving and solutions. We are looking for process improvers that can easily pick up and oversee the payroll operations responsibility with minimal supervision and take pride in providing world class customer experience to employees globally.

You will report to the Sr. Manager, Global Payroll and is located at our headquarters in Bellevue, WA. This position will have two direct reports. 

You Will:

  • Own the end-to-end payroll processing for our Americas entities, ensuring accuracy, compliance, and timeliness.
  • Partner with cooperative teams in HR, Benefits, Compensation, Stock, Sales Operations, Accounting, Treasury and Tax.
  • Serve as the go-to resource and subject matter expert for all United States payroll-related matters and Costa Rica as needed.
  • Assist with off-cycle payrolls related to bonus, commission, and stock as needed including occasional opportunities to provide back-up for international entities.
  • Review and approve off-cycle terminations for US employees.
  • Document and maintain payroll standard operating procedures 
  • Ensure compliance with and proper execution of SOX controls within the payroll cycle.
  • Review payroll audit reports and process adjustments with third-party vendor (OSV).
  • Reconcile payroll tax deposits, funding and Quarterly returns including amendments.
  • Prepare Year-end reconciliation and review W-2/W-3 filings.
  • Support system integrations/workflows between HR and Global payroll systems and resolve discrepancies.
  • Drive continuous improvement initiatives to improve payroll operations, data integrity, and reporting capabilities.
  • Keep informed of federal, state and local compensation laws and regulations to ensure company compliance.
  • Directly assist employees and managers on payroll-related questions and/or issues.
  • Participate in special projects, month-end close, external audits or ad hoc analyses as assigned.
  • Maintain sensitive and confidential information with the highest degree of integrity and privacy.

You Have:

  • Bachelor’s degree in Finance, Business, Accounting or related discipline.
  •  7+ years direct payroll experience with multiple US jurisdictions/currencies
  • Experience partnering across functional lines with effective interpersonal skills consistent with our values and commitment to service
  • Deep demonstrated understanding of payroll and tax labor law
  • Experience with SOX or similar control oversight
  • Familiarity with Fidelity, Workday, OSV Atmosphere, Cloudpay or other payroll and HR equivalent systems
  • Knowledge and mindset for automation and improvements to streamline processes for scalability
  • Ability to work independently, manage shifting priorities, demonstrate good personal judgment, and handle tasks
  • Advanced level of proficiency using Microsoft Office and Google worksheets
  •  Highly analytical with working knowledge of general payroll protocols and accounting principles

Current US Perks & Benefits:

  • HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees
  • Stock - Restricted Stock Units (RSUs) for eligible roles
  • 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
  • Monthly stipend to support your work and productivity
  • Flexible Time Away Program, plus Incidental Sick Leave
  • US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
  • US employees receive 12 paid holidays per year
  • Up to 24 weeks of Parental Leave
  • Personal paid Volunteer Day to support our community
  • Opportunities for professional growth and development including access to Udemy online courses
  • Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
  • Teleworking options from any registered location in the U.S. (role specific)

Smartsheet provides a competitive base salary range for roles that may be hired in different geographic areas we are licensed to operate our business from. Actual compensation is determined by several factors including, but not limited to, level of professional, educational experience, skills, and specific candidate location. In addition, this role will be eligible for a market competitive incentive opportunity and some roles may be eligible for a RSU stock grant upon accepted offer. 

US Pay Range

$105,000 - $135,000 USD

 

Get to Know Us:

At Smartsheet, we’ve created a place where everyone is welcome — people from all over the world, all backgrounds, all ages, all colors, and all beliefs working side by side. Here, everyone can make a difference and empower others to do the same. You’re encouraged to apply even if your experience doesn’t precisely match our job description—if your career path has been nontraditional, that will set you apart. At Smartsheet, we empower everyone, everywhere to change the way the world works—join us!

Equal Opportunity Employer:

Smartsheet is an Equal Opportunity (EEO) employer committed to fostering an inclusive environment with the best employees. It is our policy to provide equal employment opportunities to all qualified applicants in accordance with applicable laws in the US, UK, Australia, Germany, Costa Rica, and Japan. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. 

If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.

 

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