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Purchasing Manager

The Role

At Soho House a Purchasing Manager is responsible for setting and following established procedures in ordering, receiving, storing, distributing and payment of items. As the Purchasing Manager, you are responsible for understanding trends, cost and creating efficient processes. Collaborates with the finance team on contracts, invoicing, and other financial matters including preparing reports on purchase orders and cost analyses, evaluating potential vendors, suppliers and request quotes.

A successful Purchasing Manager will compare prices to maximize ROI and negotiate appropriate agreements to mitigate risk in price variances and quality control in supplier product and distribution.

This position is vital in assisting the General Manager in working through critical path and opening the new Soho House Sao Paulo location.

Main Duties...

  • Influential leader to encourage others and advocates sound financial/business decision making; demonstrates honesty/integrity; purchasing, vendor management and analysis between internal and external stakeholders for perishable and non-perishable products
  • Partner with local kitchen teams and Head Chefs in maintaining lower food cost as well as controllable costs in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality of product and profitability
  • Adhere to local and regional health and safety compliance as well as sanitation standards as specified in Soho House guidelines
  • Oversee all invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered
  • Enforce proper safeguards are in effect for the security of perishable and nonperishable food and beverage stored items
  • Develops key performance indicators (KPI) to set goals and action plan(s) to prioritize, organize, and accomplish consistency in product and lowering margins while maximizing profit
  • Responsible for conducting and maintaining walk-throughs on property to ensure that all areas are well maintained and preventative maintenance processes are in place.
  • Calculate projected costs associated with food and beverage inventory for existing and proposed properties for proper levels, dating, rotation, requisitions, etc.
  • Generate and provide accurate and timely results in the form of reports, presentations, etc.

Required Skills/Qualifications:

  • Minimum of 5+ years’ transferable experience
  • Proven experience managing vendors and negotiating rates
  • Knowledge of local and regional sanitation and health safety compliance
  • Must be highly organized, efficient and detail oriented
  • Excel in fast-paced and high-volume, demanding work environment
  • Knowledge of ADACO a plus.

Physical Requirements

  • Must be able to seize, grasp, turn and hold objects with hands.
  • Must be able to work on your feet for at least 8 hours.
  • Fast paced movements are required to go from one part of the club to others.
  • Must be able to move, pull, carry or lift at least 50 pounds.
  • Must be able to kneel, bend, crouch and climb is required.

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