Office & Workplace Coordinator (Contractor)

At Sonatus, we’re driving the transformation to AI-enabled software-defined vehicles. Traditional automotive software methods can’t keep pace with consumer expectations shaped by the mobile industry—where features evolve rapidly, update seamlessly, and improve continuously. That’s why leading OEMs trust Sonatus to accelerate this shift. Our technology is already in production across more than 6 million vehicles on the road today and rapidly expanding.

Headquartered in Sunnyvale, CA, with 250+ employees worldwide, Sonatus combines the agility of a fast-growing company with the scale and impact of an established partner. Backed by strong funding and proven by global deployment, we’re solving some of the most interesting and complex challenges in the industry. Join us and help redefine what’s possible as we shape the future of mobility.

The Opportunity

We are seeking a proactive, highly organized, and execution-oriented Office and Workplace Coordinator to lead all aspects of operations at our Korea office. In this role, you will go beyond traditional administrative tasks to design and maintain an environment that fosters collaboration, innovation, and employee well-being. The ideal candidate is a self-motivated professional who takes pride in finding the best solutions and creating a welcoming office where our engineering and business teams can do their best work. This is a part-time position (20 hours per week) and you will report to the People Manager.

Roles & Responsibilities

• Serve as the primary owner of the physical office space, managing landlord relations, janitorial services, and the office key system
• Proactively arrange office repairs and services to maintain a high-quality environment
• Execute physical logistics for new hires and departing employees, including workstation preparation/cleanup
• On-site event catering, and replenishing food supplies in the kitchen
• Manage the sourcing and inventory of office supplies, stationery, furniture, and specialized lab equipment
• Review and manage monthly vendor invoices and tax invoices (e.g., corporate card/expense settlement) in collaboration with the Finance team
• Order and distribute company swag, including for new hires, anniversaries, and employee recognition 
• Organize company-wide off-site events that strengthen corporate culture and drive employee engagement
• Coordinate travel arrangements for employees and candidates
• Carry out overall People Team operations and other duties as assigned

Requirements

• Highly organized with the ability to multitask across vendor management, facility maintenance, and internal requests
• Self-motivated to challenge the status quo, think critically about problems, and find the best possible solutions
• Excellent written and verbal communication skills; ability to interact professionally with outside vendors and all levels of staff
• Basic written English skills for global communication (emails/Slack), verbal fluency not required.

Desired Skills & Experience

• Experience in office management, facilities, or a high-touch administrative role
• Prior experience managing office-related software subscriptions or using procurement systems
• Background in coordinating office-wide events or catering for large groups is a plus
• Residing near the office (Pangyo/Bundang/Suji) for efficient on-site response

Office Benefits & Perks Offered

• Support 4 social insurance plans
• Family leave (Maternity, Paternity)
• Hybrid office work-arrangement
• Complimentary lunches, snacks and beverages during on-site working days
• Phone & Internet reimbursement
• Computer Accessory Allowance
• English Support class
• Annual health checkup
• Holiday Appreciation Gift
• Office parking support