Executive Assistant to Vice President

Join Sony Honda Mobility of America Inc.

Sony Honda Mobility of America Inc. is a proud subsidiary of Sony Honda Mobility Inc., a 50/50 joint venture between Sony and Honda, headquartered in Tokyo, Japan. Our American headquarters in Culver City, California, established in March 2023, is at the forefront of bringing the innovative electric vehicle, AFEELA, to the US market. AFEELA embodies the essence of "FEEL," creating an interactive relationship where people and mobility connect through advanced sensing and network technologies.

At Sony Honda Mobility of America, we are dedicated to moving people through innovative solutions inspired by diversity. Join us in shaping the future of mobility with creativity, technology, and a commitment to excellence. Apply now to make a difference!

Position Summary

Sony Honda Mobility of America (SHMA) is seeking an experienced and detail-oriented Executive Assistant (EA) to provide high-level administrative support to a Vice President. This role is based on-site in Culver City, CA, at least 4 days per week at Sony Pictures Studios.

As an Executive Assistant, you will be responsible for managing complex calendars, coordinating meetings across multiple time zones, arranging domestic and international travel, and ensuring seamless expense reporting. You’ll work closely with leadership teams in both the U.S. and Japan, requiring exceptional organizational skills, discretion, and the ability to anticipate needs.

The ideal candidate thrives in dynamic, fast-paced environments, demonstrates strong cross-cultural communication skills, and brings a proactive, solutions-oriented mindset to executive support.

Job Responsibilities

• Calendar & Meeting Coordination
  Manage an extensive and frequently changing calendar for the VP, coordinating with other Executive Assistants and leaders across the U.S. and Japan. Prioritize meetings, anticipate scheduling needs, and ensure executives are fully prepared.
• Travel & Logistics Management
  Plan and coordinate complex domestic and international travel arrangements, including flights, accommodations, visas, itineraries, and ground transportation. Anticipate changes and proactively adjust schedules to ensure smooth travel experiences.
• Expense & Administrative Oversight
  Review, organize, and submit VP expense reports in Concur, ensuring accuracy, timeliness, and policy compliance. Maintain meticulous records, track outstanding items, and follow up as needed.
• Cross-Functional Support
  Coordinate closely with leadership, People Ops, and Japan-based counterparts to ensure clear communication and smooth execution of business priorities.

Required Qualifications for Position

• 5+ years of executive assistant or administrative support experience for senior executives, preferably in a global or cross-cultural organization.
• Proven ability to manage complex, dynamic calendars and coordinate across multiple time zones.
• Strong organizational skills with high attention to detail and follow-through.
• Proficiency with Microsoft Office Suite, Concur, and collaboration tools.
• Excellent written and verbal communication skills, with discretion in handling sensitive information.
• Ability to work on-site at least 4 days per week in Culver City, CA.

Preferred Qualifications for Position

• Japanese language proficiency and cross-cultural communication skills to support coordination with Japan-based teams.

Additional Details

• Work Arrangement: On-site at Sony Pictures Studios in Culver City, CA, at least 4 days per week.
• Travel Requirements: No travel required for this role.
• Visa Sponsorship: Not available for this position.

Benefits

• Comprehensive medical, dental, and vision benefits
• Flexible Working Policy
• Paid parental leave
• 401k Program
• “Take What You Need” time off policy, with a minimum of 15 days off per year, and holiday breaks
• Yearly bonuses (subject to eligibility)
• Company phone (subject to eligibility)
• Company swag
• A brand new laptop and monitor
• Special discounts on Sony products
• Learning and Development quarterly stipend
• More to come!

The anticipated annual base salary for this position is $75,000–$90,000. This range does not include other compensation components or benefits. The actual base salary offered will depend on factors such as the candidate’s qualifications, years of relevant experience, specialized skills, certifications, and work location. 

Sony Honda Mobility of America is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.

Disability Accommodation for Applicants

Sony Honda Mobility of America provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. For reasonable accommodation requests, please contact us by email at SHMA-Recruiting@sony-honda-mobility.com Please indicate the position you are applying for.

#LI-LS1