Bids Coordinator

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE

The Bids Coordinator will provide Sotheby’s with key operational support to the auction process and overall client experience. The candidate will be responsible for registering and executing bids for all NY sales in addition to managing client development initiatives. The candidate must be process driven, a creative problem solver, excel under pressure and support a seamless client experience.

RESPONSIBILITIES

• Serve as Brand Ambassador for the Company, portraying a warm, hospitable feeling for both current and prospective clients
• Coordinate, vet and execute bid registrations for auctions
• Centralize interest requests from specialist departments within the team inclusive of scheduling meetings, pulling pre and post-sale reports, providing analytics and product interaction data
• Track interest through analyzing auctions pre-sale and present findings to sale teams
• Collaborate with Client Strategy to ensure accurate capturing and tabulation of key bidding data points to continue providing specialist departments with vital post-sale analysis reports and help understand sale performances while also balancing day-to-day departmental functions.
• Assist with telephone bid allocation for live sales
• Assist with live auction clerking duties by operating Sotheby’s online bidding platform
• Assist with paddle registration on sale days as needed
• Provide exceptional client service in all interactions both internally and externally to clients, auctioneers, relationship managers and specialist departments
• Assist clients with general inquiries through the possession of thorough and current knowledge of the Company’s international sale and exhibition calendars, special events, departments, personnel and their building locations; names and titles of Sotheby’s senior management and executive officers
• Accountable to demonstrate a thorough understanding of the Company’s domestic and international auction process to effectively communicate with existing and potential clients
• Coordinate with Specialist and Non-Specialist departments to ensure that a client’s needs are met
• Assist with department training initiatives
• Participate in ad hoc projects as needed
• Must adhere to required front of house attire on live sale days

IDEAL EXPERIENCE & COMPETENCIES

• 2+ years relevant professional experience
• Must be available to work evenings and weekends as needed
• Process driven, logical thinker
• Self-motivated team player with a strong work ethic and superb organizational and time management skills
• Ability to work independently, prioritize, multitask, and meet multiple deadlines
• Exceptional verbal and written communication skills
• Able to maintain a confident, calm and professional demeanor under pressure & tight deadlines
• Ability to demonstrate experience in establishing internal and external client relationships
• Forward thinking and tech savvy

The proposed base salary for this position ranges from $40,000-$50,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. 

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.