Administrative Assistant
A New Paradigm For Space Operations.
What You’ll Do:
We are seeking an Administrative Assistant, who performs a wide variety of key administrative and operational tasks for Space Kinetic. You will provide collaborative administrative support to ensure effective and efficient operations. You will be required to execute tasks, processes and procedures quickly while working closely with leaders, colleagues and customers across the enterprise.
This is a full-time position based in El Segundo working in a fast-paced start-up environment.
- Managing schedules, coordinating meetings, and setting up appointments to keep workflows organized and meet deadlines
- Handling phone calls, emails, and other correspondence while prioritizing urgent matters and maintaining professional communication
- Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
- Preparing reports spreadsheets by compiling data and formatting information in a clear, professional manner
- Managing and ordering office and warehouse supplies to ensure a well-stocked and efficient facility
- Assisting with data entry, bookkeeping, and expense tracking by accurately recording financial transactions and reconciling reports
- Manage Onboarding processing and related tasks
- Receive, review, verify and process invoices and purchase orders for accuracy and appropriate approvals.
- Liaising with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations
- Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents
What It Takes:
- High School Diploma, GED or equivalent
- Fundamental administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading
- Technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, Teams, SharePoint and Excel and meeting tools such as Teams, Skype and Zoom
- Fundamental communication & interpersonal skills: collaboration, resiliency, problem-solving, emotional intelligence, judgment, and decision-making, across all levels of the organization
- Ability to handle sensitive information appropriately
- Ability to work independently and/or cooperatively with a team to deliver innovative solutions and resolve issues
- To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State.
What We’d Love
- 5 or more years of prior experience as an administrator or similar role
- Familiarity with enterprise software packages such as Rippling, Greenhouse, Ramp
- Familiarity with corporate organizational structures, policies, processes, and practices
- Experience with sensitive data handling
Where You’ll Be:
- The position is onsite in El Segundo, CA.
What We Offer:
- Highly Competitive PTO and Holiday Calendar
- Comprehensive Medical, Dental, and Vision Coverage
- Unique Performance-Based Bonus Structure
- Health and Wellness Stipend
- Commuter Benefits
ITAR Requirements:
This position is subject to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR). Candidates must be a U.S. Person (this includes U.S. Citizen, Permanent Resident, Protected Individual as defined by law), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about ITAR here
Equal Employment Opportunity:
Space Kinetic provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, veteran status, disability or any other legally protected status.
The annual base salary for this role is below. Pay Grades are determined by role, level, location, and alignment with market data. Individual pay will be determined on a case-by-case basis and may vary based on the following considerations: interviews and an assessment of several factors that are unique to each candidate, job-related skills, relevant education/experience, certifications, abilities of the candidate and internal equity.
Pay Range
$60,000 - $75,000 USD
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