Assistant Office Manager at Aspire Surgical

 

Aspire Surgical is seeking a skilled and dependable Assistant Office Manager to join our well-established specialty practice. With a strong reputation for delivering exceptional oral and maxillofacial surgical care, this is an excellent opportunity to grow your career in a fast-paced, professional, and patient-focused environment. The ideal candidate is detail-oriented, adaptable, and committed to supporting high-quality surgical care and patient comfort. 

Travel Requirement: Travel between Aspire Surgical locations in Draper, Heber City, Murray, Park City, Taylorsville, Sandy, and Lehi is required. Mileage for travel between offices is reimbursed; regular commute time and travel to/from an employee’s primary office are not reimbursable.

Website: Aspire Surgical

What You'll Do

The Assistant Office Manager supports the Office Manager in overseeing daily operations to ensure high-quality patient care and efficient workflows. This role involves coordinating scheduling, patient flow, and staff communication, while also assisting with hiring, training, and leading the team. The Assistant Office Manager plays a key role in maintaining office organization and fostering team alignment through daily huddles and operational oversight. 

Your responsibilities will include:

• Partner with the Office Manager to maintain high-quality patient care and smooth office operations. 

• Communicate all operational needs—scheduling, doctor coordination, patient flow, and staff concerns—to the Office Manager in a timely and effective manner. 

• Assist in staff hiring, onboarding, and training in collaboration with the Office Manager. 

• Provide leadership and direction to front office and clinical staff as needed throughout the day. 

• Lead daily morning huddles to align the team and ensure readiness; document and report meeting notes to the Office Manager. 

• Monitor and maintain consistent and efficient patient flow throughout the office. 

• Maintain and track the regional-specific point system, ensuring staff compliance and engagement. 

Preferred Qualifications:

• At least two to three years of professional experience in a dental practice environment 

• Working knowledge of dental billing, insurance processes, and treatment coordination. 

• Strong communication and interpersonal skills, with the ability to lead and motivate a team. 

• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment. 

• Experience with dental practice management software (e.g., Dentrix, Open Dental, Eaglesoft) is strongly preferred. 

• High school diploma or equivalent required. 

• Ability to maintain professionalism, confidentiality, and a patient-first mindset. 

• Team members are expected to uphold the culture outlined in the SDB Handbook, with a focus on our core values and any additional responsibilities as defined 

What Makes you Successful:

• You genuinely care about providing an exceptional patient experience.
• You are dependable, organized, and prepared.
• You anticipate needs and take initiative rather than waiting to be asked.
• You maintain composure and attention to detail in a fast-paced environment.
• You communicate clearly and work well with doctors and fellow team members.
• You take pride in maintaining a safe, clean, and professional clinical environment.
• You are eager to learn, grow your clinical skills, and contribute to the success of the practice.

Why Join Us?  

We believe our team members are at the heart of exceptional patient care. You’ll have the opportunity to work alongside experienced clinical professionals in a collaborative environment where your contributions are valued. We are committed to supporting your professional growth while providing a positive and rewarding workplace.

Comprehensive Benefits Package:

• Medical, Dental, Vision, and 401(k)
• Paid holidays
• Paid time off