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Temporary Office Assistant

New York, New York, United States

Hybrid Work Arrangement

This is a part-time position based out of our New York City. It is expected that some duties will be performed onsite with the understanding that SEO will consult government and public health advisories to help us determine the extent to which it is safe to carry out in-person and onsite activities.

ABOUT SEO

We Propel Human Potential. SEO is an educational non-profit focused on improving outcomes for students that come from underserved and historically underrepresented backgrounds. For over 50 years, SEO has been an innovator in education, mentorship, and creating educational programs and opportunities that maximize the full potential of our students. We are on a mission to create an ecosystem of excellence for the students we serve!

ABOUT HIGH SCHOOL SCHOLARS

SEO Scholars is a free eight-year academic program that gets low-income public high school students to and through college–with a 90% college graduation rate. In high school, we offer intensive year-round academic preparation via a carefully-calibrated, rigorously-assessed course of supplemental education. Scholars also receive one-on-one mentorship, enrichment opportunities, SAT prep and strategy courses, tutoring, and individualized guidance through the college application and admissions process. (Learn more here: SEO Scholars) 

POSITION OVERVIEW  

The Office Site Assistant supports the general operations of SEO Scholars programming. The role works a flexible schedule in-person at the SEO Office Monday through Friday, and works in coordination with full-time SEO Scholars staff to prepare materials, provide office support, and provide technological support to execute Saturday classes and programming for up to 600 high school students.  The position reports to the Manager, Operations and Technology.

 

THE SCHEDULE

Monday to Friday: A flexible schedule working at our office printing curriculum, supporting shipments to off-site programming locations, assisting in the management of student learning technology, and supporting in-office programming.

Earliest Start Date: September 1, 2022

 

RESPONSIBILITIES

  • Copy and sort curriculum materials for program staff, instructors, and Scholars.
  • Complete routine administrative tasks including data entry, filing, copying, and compiling mailings.
  • Organize office and program supplies and maintain office spaces.
  • Assist with tracking and maintenance of office inventory.
  • Prepare, document, and coordinate weekly shipments for programming across multiple site locations.
  • Coordinate and set up materials for Office events and programming, including organizing curriculum materials and setting up program technology (computers, printers, barcode scanners, etc).
  • Prepare materials for team meetings and special events.
  • Distribute MetroCards to students as needed.
  • Print student and staff IDs as needed.
  • Enter program data into Excel and online databases as required.
  • Provide support for other part-time staff and office events as needed, including overseeing end-of-day closing procedures such as filing curriculum materials, moving program materials to storage, and disinfecting all items used.
  • Perform other duties as assigned.

DESIRED QUALIFICATIONS

  • Excellent organizational skills, detail-orientation, and ability to multitask and handle changing priorities.
  • Intermediate knowledge of technology including Google Workspace, Chromebooks and the Microsoft Suite.
  • Able to work independently and problem-solve under limited supervision.
  • Strong work ethic and high level of professionalism.
  • Highly resourceful and solutions-oriented.
  • Sound judgment, maturity, and ability to handle sensitive and confidential information with discretion.
  • Ability to handle numerous projects that have multiple steps and varying deadlines.
  • Can lift and carry boxes up to 30 pounds.
  • Prior experience in an office environment is strongly preferred.

 

COMPENSATION 

  • $21/ hour

 

Vaccination Policy

At SEO, we believe vaccination is the most effective means to provide a safe working and teaching environment. Subject to applicable law, applicants who obtain a conditional job offer will be required to demonstrate that they have been fully vaccinated for COVID-19 or qualify for a medical or religious accommodation to this vaccination requirement before beginning employment. 

SEO EEOC Policy

At SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from historically excluded and underrepresented communities – including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities are strongly encouraged to apply.

Equal Employment Opportunity is not just the law, it is our commitment.

Sponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer – M/F/D/V. We will consider all qualified applicants for employment regardless of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other legally protected status.

If you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent.

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For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in SEO (Sponsors for Educational Opportunity)’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

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