Office Manager (Part-Time, Temporary)

Who we are.

Founded by engineers from Stanford, Cisco Meraki, and Samsara, Spot AI is one of the fastest growing Video AI companies in the U.S., transforming standard cameras into powerful AI tools that elevate safety, security and operations for businesses nationwide.  In just four years, we have processed more than 1 billion hours of video and today ingest more daily new videos than YouTube. Our industry leading Video AI agents are changing physical operations and defining what video AI can accomplish for physical operations. 

We are challenging and disrupting the $30 billion video surveillance market with a plug-and-play camera agnostic solution that is expanding use-cases beyond traditional security. Our approach has fueled fast adoption across 17 industries, powering nearly 1000 businesses and over 70,000 camera feeds.

Our exceptionally talented team has created a high growth trajectory that has attracted almost $100 million in investment from top venture firms, including Redpoint, Scale Venture Partners, Bessemer, StepStone and Qualcomm.

We’re looking for like-minded builders.

We are an extremely passionate and ambitious team building a company designed to outlast our lifetime. 

No matter the role or level, Spotans (our team members) share a common DNA, and we’re looking for more teammates who share the same high-performance mindset:

• Relentless Drive: You have extreme ambition and something to prove. Challenges fuels you. Building isn’t just what you do; it’s who you are.
• Builder’s Mentality: You thrive on creating new solutions, not maintaining the status quo. If you've founded a company, been employee number 1 - 20, or have run a venture for over two years, we’re especially excited to meet you!
• High Hustle, High Humility: You combine high IQ with high EQ, a low ego, and an unyielding work ethic that pushes you to be among the best at what you do.

Our cultural pillars guide how we operate. We:

• Spend Strategically. We maximize resources and minimize waste.
• Push for Progress. We make decisions, move fast, and celebrate action.
• Obsess Over Customers: We remove friction and add value to create delight.
• Trust Our Team: Respect, trust and collaboration are non-negotiable.
• Act Like Owners: We say what we’ll do, and we do what we say, taking pride and responsibility in our work.
• Never Stop Having Fun: We’re creating something epic, and we’re having fun doing it.

Who you are.

• You are driven and results-focused. You’re proactive, organized, and eager to create a best-in-class people experience.
• You are adaptable and resourceful. You thrive in fast-paced environments and know how to prioritize multiple, competing tasks.
• You are a low-ego collaborator. You work well with others, communicate clearly, and enjoy building meaningful relationships.
• You are a leader in the making. You’re comfortable taking on new challenges and ready to support both day-to-day operations and strategic projects.
• You are service-oriented and welcoming. You love creating a positive experience, acting as the face of our office and welcoming clients, candidates, and team members alike.
• You're detail-obsessed. You’re meticulous and attentive, keeping our office running smoothly and efficiently, from supply management to vendor coordination.
• You are a creative problem solver. You think on your feet, finding quick and creative solutions to unexpected challenges.

What you’ll do. 

You’ll manage a welcoming and well-organized environment, serving as a key support for our team’s daily operations. You’ll oversee facilities, supplies, and vendor management, ensuring that the office is always fully stocked, professional, and guest-ready. From managing our snack and office supply budgets to handling travel and calendar support for executives, you’ll be at the center of creating a smooth, enjoyable workplace. You’ll also assist with onboarding, coordinate events, and provide ad-hoc administrative support as needed, all while contributing to our vibrant office culture.

What excites you.

• Being a face of the company - welcoming clients, candidates, advisors, investors, and colleagues who come through the doors, and ensuring our SFO office space is clean and guest-ready at all times.
• Quick-on-your-feet problem solving 
• Owning all facilities management to ensure the workplace is operating efficiently, including all SFO office vendors and accounts (garbage, utilities, cleaning crew, etc.) 
• Organizing and coordinating office-related vendors and contractors
• Maintaining a positive, clean and professional work atmosphere by attending to office cleanliness and tidiness as needed (this is supplemental to the heavy cleaning done by our cleaning service)
• Managing SFO snack and office supply budgets and stocking schedules; ensuring the office is fully stocked with office supplies and snacks, and coordinating catered meals as requested 
• Tracking, ordering, and stocking office supplies and computer equipment
• Assisting with people experience processes in the San Francisco office, such as new hire onboarding/offboarding and coordinating employee gifts and swag
• Supporting or leading events and activities planning for SFO, as well as support events and activities planning for all-company events, as requested
• Supporting travel scheduling and calendar management for executive team members as requested
• Partnering with senior and executive leadership as needed to provide administrative or logistical support on special projects 
• Providing ad-hoc administrative support for our team, such as: data entry, scheduling meetings, shipping/mailing, running local office errands, etc.
• Working on-site at our downtown San Francisco office 

What gets our attention.

• At least 1 year of previous experience as an office manager, operations manager, administrative assistant, executive assistant, or in human resources
• An energetic, engaged people person with strong verbal and written communication skills that allow you to interact with employees at all levels of the organization, customers, candidates and other guests
• Excellent time management, prioritization, and organizational skills, with an incredible attention to detail
• Ability to work in-person from our San Francisco, CA office during defined working hours (this is a part-time position, 15-20 hours per week: M-F - schedule to be defined)
• Proficiency in Google Suite (Gmail, Google Calendar, Google Docs, Google Sheets, etc.) and MS Office products and software
• A valid driver’s license and clean driving record; you will need to run local errands 
• An ability to lift standard office supplies and equipment and incoming and outgoing shipments (up to 50lbs)

Compensation and Benefits.

• The hourly pay rate for this position is $40-$45 / hour, depending on prior experience
• 401(k) plan with matching
• Paid time off in accordance with state and local law
• Please note: This position is offered on a temporary-to-hire basis; we intend to assess mutual fit over the initial period with the potential to transition to a regular, ongoing role. 

Come build the future of Video AI with us!

We are creating and cultivating a diverse and inclusive culture where we celebrate individuals for what they accomplish, no matter who they are!  As an equal opportunity employer, we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.