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HR Specialist

Krakow, Poland

At SpotOn, we’re helping restaurants and small businesses compete and win with flexible payment and software technology—backed by real people who really care. From seamless point-of-sale systems to integrated restaurant management solutions, every SpotOn tool is designed to help local businesses increase profits and create better experiences for their customers and employees.  

Recently, SpotOn was:

  • Named one of Fast Company’s Most Innovative Companies of 2024
  • Awarded Great Places to Work and Built In’s Best Workplaces for the third year in a row
  • Selected as the Best Overall Restaurant POS by NerdWallet 
  • Rated the top-rated point-of-sale (POS) for restaurants, bars, retail, and small businesses by Capterra users

We’re committed to caring hard and moving fast so that we can continue to grow and make a positive impact together. 

That’s where you come in. 

We are looking for a detail-oriented and proactive HR Specialist to join our growing team. In this role, you will play a key part in supporting the employee lifecycle, ensuring accurate HR documentation, and contributing to the development and optimization of HR processes. You will collaborate closely with other teams and business leaders to provide reliable support across various HR functions, from onboarding and data management to policy updates and training assistance.

 

On a daily basis, you will: 

  • Prepare and manage employee documentation, including contracts, contract amendments, and related HR paperwork.
  • Respond to employee inquiries regarding contracts, labor law, statements, and employment documentation. 
  • Collect, scan, and upload employee documentation into HR systems.
  • Maintain and update employee records in the HRIS systems.
  • Assist in preparing and consolidating HR data for analysis and reporting purposes.
  • Support the onboarding process (by sending welcome emails and creating onboarding tickets).
  • Contribute to the offboarding process, including coordinating and supporting exit interviews.
  • Support the design, documentation, and continuous improvement of HR processes.
  • Assist with the implementation and updates of HR systems, policies, and regulations.
  • Research and provide input for training content, presentations, and materials for leaders and managers.
  • Create, maintain, and catalog documentation of current HR processes.
  • Provide support in various HR initiatives and projects as assigned.

 

What skill are we searching for?

  • At least 1 - 2 years of experience in HR administration.
  • Ability to come into the Kraków office twice a week.
  • Good knowledge of Polish Labour Law.
  • Experience in participation in HR projects related to talent development, employee engagement, market analysis, as well as processes connected with Polish labor law.
  • Problem-solving attitude.
  • Knowledge of civil law will be an advantage. 
  • Good planning and organizing skills with high attention to detail.
  • Experience in working within an international environment.
  • Very good communication and openness to work with people.
  • Excellent command of written and spoken English and Polish.

 

Here’s a bit about what we have to offer:

  • Competitive pay: 7250 - 10 250 gross on CoE.
  • Training budget 3500 PLN gross per year.
  • Fully paid private healthcare in LuxMed.
  • Access to the Worksmile platform with a monthly top-up.
  • Subsidized access to breakfast and lunch through the office vending machine.
  • Group English classes with a native speaker.
  • Equipment: Macbook Air, monitor and a keyboard & mouse set.
  • Flexible working hours.
  • New, modern, bright and comfortable office space in the city centre. 
  • A lot of free parking spots around the office.
  • Access to the company’s library.
  • Great working atmosphere.
  • Chill out room with a PlayStation, and mini gym.
  • Free snacks and beverages in a kitchen.
  • Company parties and social activities.
  • Employee referral program.
  • Relocation Package within Poland.

 

 

The controller of your personal data included in your job offer and others collected during the recruitment process is SpotOn Poland spółka z ograniczoną odpowiedzialnością with its registered office in Kraków, Aleja 29 listopada 20, 31-401 Kraków, e-mail address:
poland-rodo@spoton.com. We will process your personal data for the purpose of current or, if you voluntarily agree, also future recruitment processes. More information about how we proccess your data, including the basis for processing and your rights in relation to the processing, can be found on our website: https://pl.spoton.com/privacy-and-cookies-policy.


Administratorem podanych danych osobowych, w tym danych zawartych w dokumentach aplikacyjnych i zebranych w toku procesu rekrutacji, jest SpotOn Poland Sp. z o.o. z siedzibą w Krakowie (ul. Aleja 29 listopada 20, 31-401 Kraków; adres e-mail do kontaktu:
poland-rodo@spoton.com. Dane osobowe będą przetwarzane w celu realizacji obecnych lub – jeżeli wyrazisz na to dobrowolną zgodę – także przyszłych procesów rekrutacji. Więcej informacji o tym, jak przetwarzamy Twoje dane, w tym także informacje o podstawach prawnych przetwarzania oraz o prawach przysługujących Ci w związku z przetwarzaniem danych, znajdziesz na stronie:
https://pl.spoton.com/privacy-and-cookies-policy.

SpotOn is an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.

SpotOn is an e-verify company.

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“I agree to the processing of my personal data included in my application to the extent exceeding the data required by law, by  the data controller, SpotOn Poland spółka z ograniczoną odpowiedzialnością with its registered office in Krakow (Aleja 29 listopada , 31-402 Krakow) for the purpose of recruitment process. I am aware that my consent may be revoked at any time. However, this does not affect the legality of processing my data until the date of revocation.”

„Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w dokumentach rekrutacyjnych w zakresie przekraczającym dane, których podanie jest wymagane na podstawie przepisów prawa, przez administratora danych SpotOn Poland Sp. z o.o. z siedzibą w Krakowie w celu prowadzenia procesu rekrutacji. Mam świadomość, że zgoda może być odwołana w każdym czasie bez wpływu na zgodność z prawem przetwarzania dokonanego przed wycofaniem zgody.”

Select...

“I agree to the processing of my personal data included in my application by the data controller, SpotOn Poland spółka z ograniczoną odpowiedzialnością with its registered office in Krakow (Aleja 29 listopada, 31-402 Krakow) for the purpose of future recruitment process, during a period of 2 years from the date of application. I am aware that my consent may be revoked at any time. However, this does not affect the legality of processing my data until the date of revocation.”

„Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w dokumentach rekrutacyjnych przez administratora danych SpotOn Poland Sp. z o.o. z siedzibą w Krakowie, w celu prowadzenia przyszłych procesów rekrutacyjnych, przez okres 2 lat od momentu złożenia aplikacji. Mam świadomość, że zgoda może być odwołana w każdym czasie bez wpływu na zgodność z prawem przetwarzania dokonanego przed odwołaniem zgody.”