Facility Office Services Associate

Job Title: Facilities Services Associate 

Reports To: The Facilities Services Associate will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership. 

 

Job Overview: 

The Facilities Services Associate provides exceptional office and facilities services. The primary function of the role is to work in facility services with additional support for mail tasks such as scan, sort, log and distribute incoming mail to end users, process, and ship outgoing mail. This position will work together with the Facilities Manager to ensure safety and cleanliness to help guarantee a great working environment for all. This position will also oversee repairs and maintenance required for simple fixes, or report more complex problems. 

Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service. 

 

Duties and Responsibilities: 

• Provides 5-star customer service to all employees (in all forms of communication). 

• Provides general and preventative office maintenance & repair duties. 

• Oversees office equipment maintenance and safety tests. 

• Does inspections and record keeping of needed services. 

• Sets up/assembles office furniture installation. 

• Establishes and maintains positive vendor relationships. 

• Breakroom organization, cleaning, and stocking. 

• Provides services or coordinates support for: cleaning offices and bathrooms, vacuuming, shampooing carpets, stripping/waxing floors, light fixture bulbs, 

• Receives inbound mail/packages and sorts incoming mail and inputs into chain of custody software package. 

• Manages outgoing mail/package transactions. 

• Distributes mail/packages to company personnel. 

• Performs daily key ops of convenience multi-function devices (ensuring functionality, replenish toner/paper). 

• Submits work orders for certain requests. 

• Services and replenishes the barista, pantry, conference, kitchen, or meetings areas. 

• Performs meeting room and conference room set ups. 

• Performs building occupant moves within assigned facilities. 

• Maintains the Business Service Center area in a neat and orderly fashion. 

• Monitors level of office supplies on the floor, and replenishing and orders accordingly. 

• Proactively seeks out additional work during downtime. 

• Builds professional relationships with customers and other teams. 

• Maintains professionalism and composure when interacting with all employees. 

• Trains back-up and providing guidance on policies and procedures. 

• Determines what additional support is needed when handling sensitive inquiries. 

• Provides exceptional customer service to client. 

• Provides reception or concierge (front of office) coverage as needed. 

 

Competencies: 

• Strong verbal and written English communication skills. 

• Excellent customer service skills. 

• PC skills MS Office Suite experience. 

• Ability to handle multiple tasks simultaneously. 

• Good organizational skills. 

• Working knowledge of MFD equipment. 

• Requires knowledge and understanding of shipping/receiving procedures and ability to comprehend instructions. 

• Possesses ability to work independently and capable of completing projects. 

• Ability to determine correct method and packing material as well as validate packing slips for accuracy of incoming and outgoing materials. 

 

Qualifications and Education Requirements: 

• High School Diploma (or equivalent) required.  

• 1+ years prior work experience preferred. 

• Ability to work assigned work hours determined by manager.  

• Excellent organizational and time management skills. 

• Analytical abilities and aptitude in problem-solving. 

• Superb written and verbal communication skills. 

• Current knowledge or ability to learn computer-based systems required for functions of position. 

• Required to maintain an overall professional appearance and attitude. 

• Adhere to all policies and procedures required. 

 

Physical Demands: 

• Approximately 50% of the time this position requires the below physical demands. 

• Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs. 

• Ability to walk, bend, kneel, stand, and/or sit for an extended period of time. 

• Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.). 

• Ability to lift or move 40 lbs. or greater frequently. 

 

Travel: None or Negligible 

 

Other Duties: 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
  • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform. 

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application by hitting "Submit Application" you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect my chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.