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Administrative Expense Clerk

New York, New York, United States

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Make an Impact Behind the Scenes

Are you detail-driven, service-oriented, and confident managing financial processes with precision? We’re looking for a proactive Administrative Expense Clerk who thrives in a fast-paced, professional environment and takes pride in delivering exceptional service.

In this role, you’ll be the engine behind accurate expense management and seamless office operations — ensuring invoices are processed, payments are timely, travel is flawlessly coordinated, and internal teams receive best-in-class support. If you enjoy balancing numbers with customer service and organization with adaptability, this opportunity is for you.

What You'll Do

Finance and Expense Operations

  • Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies
  • Process check requests and accurately code, review, and verify vendor invoices
  • Maintain and update vendor account records with precision
  • Track and record purchase orders and ensure timely payment processing

Travel and Reporting Support

  • Coordinate complex domestic and international travel arrangements in accordance with firm guidelines
  • Conduct research and generate reports using internal systems and online tools

Administrative and Office Support

  • Provide comprehensive administrative support, including document management and correspondence
  • Communicate schedule updates (absences, time-off, coverage changes) as required
  • Offer front-of-office (reception/concierge) or back-of-office (mail services) coverage when needed

Client and Team Experience

  • Deliver consistent 5-star customer service across all forms of communication
  • Build strong internal relationships and maintain discretion with sensitive matters
  • Assist with cross-training and support backup staff as needed

What You Bring

  • Strong written and verbal communication skills with a polished, professional demeanor
  • Advanced organizational skills and the ability to manage multiple priorities independently
  • Solid numerical aptitude and comfort working with financial documentation
  • Proficiency in Microsoft Office Suite
  • Calm, adaptable approach in fast-paced or high-demand environments
  • Commitment to confidentiality and operational excellence

Qualifications

  • High school diploma or equivalent required
  • 2+ years of experience in expense processing, financial administration, or related office support preferred
  • Demonstrated ability to learn new systems and follow compliance guidelines

Physical Requirements

  • Ability to lift or move items up to 40–60 lbs. (with wheeled carts when applicable)
  • Ability to sit, stand, or walk for extended periods and operate standard office equipment

Why This Role Matters

This position plays a critical role in maintaining financial accuracy, operational efficiency, and an exceptional internal client experience. Your attention to detail and service mindset directly contribute to the professionalism and success of the organization.

Compensation: 
The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

Use of Artificial Intelligence (AI):
No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

Vacancy Status:
This posting is for an existing vacancy.

Pay Range

$21 - $21 USD

WHAT WE OFFER

  • Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
  • Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
  • We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
  • Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
    • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform. 

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

 

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