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Office Manager

San Francisco, California, United States

Interested in working on cutting-edge blockchain technology and creating equitable access to the global financial system? Since 2014, the mission-driven team at the Stellar Development Foundation (SDF) has helped fuel the tremendous growth of the Stellar blockchain network, an open-source platform that operates at high-scale today. Developers and companies around the world build on it, and the SDF team is expanding to support the rapidly growing and changing Stellar ecosystem.

The office manager will play a vital role in fostering a positive work environment at SDF by providing excellent administrative and organizational support to our San Francisco Office. They will focus on operational efficiency, help cultivate an inclusive and creative office culture, and support the multi-faceted needs of the SDF team.

The ideal candidate will have exceptional interpersonal, written, and verbal communication skills, be highly organized, and demonstrate the ability to work independently while exercising sound judgment.

In this role, you will:

  • Office Operations: Oversee the seamless functioning of the office on a daily basis, ensuring all administrative processes run smoothly. Manage office supplies, equipment, kitchen essentials, and overall office facilities to maintain a productive and comfortable workspace. Optimize office space utilization through space planning, layouts, and floor moves.
  • Front Desk Management: Greet, welcome and assist with visitor reception, handle incoming communications, distribute mail and packages in a timely manner. 
  • Vendor Coordination: Act as the primary point of contact for vendors and service providers, ensuring timely and accurate delivery of goods and services. Negotiate contracts, manage vendor relations, office budgets, and handle ongoing service agreements.
  • Facilities: Manages facilities functions (reception, catering, furnishings, maintenance/repairs, office services and maintaining supplies), communicates effectively with vendor resources, including but not limited to landlord/property manager/engineer in lease and building operations matters. Manage food and beverage offerings to foster a positive and engaging company culture.
  • Health & Safety Compliance: Ensure the office adheres to all health and safety standards. Develop, implement, and maintain office safety procedures and protocols to create a secure work environment for all employees.
  • Event Coordination: Partner with Employee Engagement Manager to plan and execute a variety of company events, including social gatherings, internal meetings, office offsites, volunteer activities, and other engagements. Assist in coordinating event logistics, catering, and other related services to ensure successful events. Responsible for coordinating onsite happy hour events.
  • Culture: Acting as a culture ambassador and a resource for employees, addressing operational concerns and facilitating solutions that enhance their workplace experience.

You have:

  • 3+ years of experience working onsite and with remote teams as an office manager, workplace experience manager, or similar position
  • Excellent organizational skills and attention to detail
  • Ability to manage multiple projects with competing deadlines and priorities
  • Ability to work with and clearly communicate with staff at all levels including executives
  • Strong understanding of operational and facilities practices and procedures
  • Ability to effectively interpret, present and communicate information to all levels of the organization
  • Ability to organize and analyze data and prepare comprehensive reports for office leadership
  • Experience in analyzing situations and bringing issues to successful resolution
  • Strong business acumen and professional leadership skills
  • Requires daily on site presence

We offer competitive pay with a base salary range for this position of $75,000 - $105,000 depending on job-related knowledge, skills, experience, and location. In addition, we offer lumen-denominated grants along with the following perks and benefits:

USA Benefits/Perks:

  • Competitive health, dental & vision coverage with most plans covered at 100% for the employee + any dependents 
  • Flexible time off + 15 company holidays including a company-wide holiday break
  • Up to 12 weeks of paid parental leave for both non-birthing and birthing parents, as well as up to 14 weeks of paid pregnancy leave for birthing parents
  • Gym reimbursement ($80 per month)
  • Life & ADD (up to $50K)
  • Short & Long term disability
  • 401K with 4% match
  • Health & Dependent Care FSA Accounts
  • Commuter benefits with $250/month employer contribution
  • Health Savings Account (HSA) with monthly employer contribution
  • Family building benefits through Kindbody
  • Wellbeing benefits (One Medical, Rightway, Headspace)
  • L&D budget of $1,500/year
  • Daily lunch and snacks in office
  • Company retreats
About Stellar
 
Stellar is more than a blockchain. Powered by a decentralized, fast, scalable, and uniquely sustainable network made for financial products and services and a thriving and passionate ecosystem that includes a non-profit organization driven by a mission, Stellar is paving the path to unlock the world’s economic potential through blockchain technology. Built with speed and low costs in mind, the Stellar network provides builders and financial institutions worldwide a platform to issue assets, and to send and convert currencies in real time creating real world utility. Founded in 2014, the Stellar Development Foundation (SDF) supports the continued development and growth of the Stellar network and also serves the ecosystem of NGOs, corporations, universities, small businesses, governments, and solo entrepreneurs building on the Stellar network through tooling, funding and strategic collaborations. Together, Stellar is where blockchain meets the real world.
 
About the Stellar Development Foundation
 
The Stellar Development Foundation (SDF) is a non-profit organization focused on working with and supporting changemakers to create equitable access to the global financial system through blockchain technology. SDF provides grants, investments, funding, and other awards to builders and organizations. SDF also develops resources and tooling on the Stellar network to help unlock real world utility. As a nonprofit foundation, SDF puts the health of the Stellar network and the Stellar ecosystem and its mission above all else.
 
We look forward to hearing from you!
 
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