Education Data Architect - SIS Expert

About Stellic

Remember the days when you were navigating your academic path — the feeling of being lost, unsure of which courses to take, or uncertain about your graduation timeline? At Stellic, we get it because our journey started just like yours. Born out of the challenges faced by international students at Carnegie Mellon, we’ve grown into a movement that’s reshaping the future of education by addressing one of higher education’s biggest challenges: the $200B dropout crisis.

Today, we are partnered with universities across 7 countries — including top institutions like Cornell, Columbia University, and Ohio State University — to empower 1M+ students to take control of their academic journey with clarity, confidence, and purpose. Our platform gives students the tools they need to plan ahead, stay on track, and succeed, from day one through graduation.

At Stellic, we believe in the power of personalized education, and our culture thrives on collaboration, innovation, and the passion to solve meaningful problems. Your ideas will have a real-world impact, as you work alongside some of the brightest minds in the industry to reimagine what education can be. Join us; together, we’ll help millions of students worldwide own their educational future.

Don’t take our word for it, see it for yourself!

• "Stellic cut down 2 hours of brainpower before registration to just 30 minutes!" – Rising Senior
• “I noticed that when I was in meetings with my advisor after we got Stellic, we could spend more time talking about career paths, the future, and what made sense for me from a professional standpoint" - Rising Senior
• “One of the key things about Stellic is that I can have it open, my advisor can also have it open and see exactly what I’m looking at. And I don’t have to hope and pray that they remember who I am." – Rising Junior
• "Just had the most AMAZING advising session...a student was changing majors and they built a new plan to show her parents within minutes. She was beaming (and so was I!)...this is incredible to use" - Advisor
• “Stellic has caused us to be more inspired about the work that we do. Having a platform that is agile, responsive, flexible and shows potential for moving forward - and a collaborative team approach - has been remarkable." - Administrator

Job Overview

We are seeking a Education Data Architect who will serve as the bridge between higher education institutions' business operations and Stellic's SaaS platform. This role combines deep understanding of higher education business processes, particularly around student information systems (SIS), with the technical expertise needed to ensure successful data integration. The ideal candidate will help institutions optimize their existing workflows while designing and implementing data feeds that properly integrate their SIS data with Stellic's platform through our ETL processes. Must be wiling to travel up to 25% (typically 3-4 days) to partner on-sites for implementation purposes.

Core Objectives

1. Guide institutions through business process analysis and optimization during Stellic implementation
2. Design and implement robust data feeds that accurately capture institutional data requirements
3. Ensure data integrity by mapping institutional processes to appropriate SIS data structures and ETL workflows
4. Support institutions in developing and maintaining reliable data integration pipelines
5. Maintain strong relationships with stakeholders across academic affairs, registrar's office, and IT departments

Required Experience & Skills

• Minimum 5 years experience in higher education administration, preferably in registrar's office or academic affairs
• Deep understanding of higher education business processes, particularly around:
  • Academic planning and degree requirements
  • Course registration and enrollment
  • Degree audit and progress tracking
  • Academic policies and exceptions handling
• Experience applying best practices in the use of the SIS for institutions to record data
• Experience helping higher education institutions evaluate how they implement SIS functionality
• Experience identifying and implementing process improvements that will benefit data management
• Strong technical expertise with demonstrated ability to:
  • Design and implement data feeds for ETL processes
  • Write and optimize complex SQL queries across different database systems
  • Debug data integration issues and implement solutions
  • Understand data structures and relationships in one or more major SIS platforms (Banner, PeopleSoft, etc.)
  • Map business processes to technical data requirements
• Experience with ETL tools and data integration methodologies
• Excellent stakeholder management and communication skills
• Experience leading process improvement initiatives in higher education

Ideal Qualifications

• Previous experience as a registrar or associate registrar
• Hands-on experience with multiple SIS platforms (Banner, PeopleSoft, Workday Student, etc.)
• Experience designing and implementing data feeds for enterprise systems
• Project management certification (PMP, CAPM, or equivalent)
• Background in process improvement methodologies (Six Sigma, Lean, DevOps, etc.)
• Experience with change management in higher education settings

Key Responsibilities

Data Integration Design & Implementation

• Design and document data feed specifications based on institutional requirements
• Develop and optimize SQL queries for extracting data from various SIS systems
• Create and maintain data mapping documentation
• Troubleshoot data integration issues and implement solutions
• Validate data quality and consistency across systems
• Work with engineering team to optimize ETL processes

Business Process Consulting

• Lead discovery sessions to understand institutions' current processes and workflows
• Map business processes to required data elements
• Identify opportunities for process optimization during Stellic implementation
• Create process maps and documentation to guide implementation
• Develop best practices for common higher education scenarios
• Support partnership (sales) scoping conversations with prospective institutional partners to understand their integration environment and data systems

Stakeholder Management

• Build strong relationships with key stakeholders across partner institutions
• Facilitate communication between technical and non-technical teams
• Lead training sessions on data feed maintenance and business process changes
• Create documentation for both technical and non-technical audiences

Why Join

• Be part of a customer-centric team that is addressing the core issues in higher education via an expandable platform that is overwhelming loved by students and valued by administrators
• The opportunity to join at the ground level of a promising and developing organization, and build/lead a team critically responsible for its growth
• Work and learn from some of the most prominent thought leaders in higher education and SaaS
• Be part of a culture where ownership, new ideas, and creativity is celebrated
• Generous stock options in a Series A stage startup
• Flexible, outcome-based culture
• Medical, dental, vision, and life insurance
• 401K and commuter benefits
• Annual international retreats in some of the most beautiful cities & towns

Compensation:  $100,000 - $125,000 base salary, plus equity

Stellic is an Equal Opportunity Employer

Our company values diversity and believes diverse teams make innovation possible. We encourage all qualified applicants from any race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or other characteristics to apply.