Administrative Assistant

Job Opportunity: Administrative Assistant (Front Desk & Office Support) in West Chester, OH

Schedule: Onsite | Full‑time | Contract‑to‑Hire

Do you like keeping details organized and accurate? Do you enjoy being the first friendly face people see when they walk in? Apply today for this contract‑to‑hire opportunity!

The Administrative Assistant serves as the first point of contact at headquarters, professionally greeting guests and managing incoming calls. This role provides general support across administrative and accounting functions, including data entry, coordinating mail and shipments, managing conference room and vehicle reservations, ordering and stocking office supplies, and maintaining an organized, welcoming office environment.

Responsibilities:

• Greets clients, visitors, and guests; determines the purpose of each visit and directs or escorts individuals to the appropriate location.
• Answers, screens, and routes incoming calls; takes messages and schedules appointments as needed.
• Provides clerical and administrative support to employees across all office locations.
• Receives and distributes mail, documents, packages, and courier deliveries.
• Orders, stocks, and maintains office supplies, including replenishing printer paper and managing postage meter funds.
• Maintains a clean, organized, and welcoming office environment, including common areas, conference rooms, and kitchen spaces.
• Maintains and reconciles petty cash funds; records transactions, verifies supporting documentation, and investigates and resolves discrepancies in a timely manner.
• Reviews incoming checks and subconsultant invoices for proper project identification; follows up internally and externally to obtain missing or unclear information.
• Assists with entry of credit card transactions and expense reports into the ERP system, ensuring proper authorization and accurate general ledger coding.
• Reconciles employee credit card transactions to corporate statements; reviews for policy compliance and appropriate expense allocation.
• Supports the accounting team with data entry, documentation, and recordkeeping as needed.
• Helps ensure financial documentation is accurate, complete, and aligned with company policies and procedures.
• Performs other related duties as assigned.

Requirements: 

• High school diploma or equivalent, required.
• Two to three years of related experience, required.
• Bookkeeping experience, preferred.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Ability to enter data accurately and efficiently into computer software and systems.
• Basic mathematical skills.
• Proficient in Microsoft Office Suite, especially Microsoft Word and Excel.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.

Interested? Apply to be considered for this contract‑to‑hire opportunity.

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