Executive Assistant (12-Month Parental Leave Contract)

We’re looking for an experienced Executive Assistant who thrives in a fast-paced environment, can juggle competing priorities with ease, and brings a calm, solutions-focused approach to their work.

 

• 12-month fixed-term contract (parental leave cover), starting 2nd June 2025
• Full-time office-based position with some flexibility for occasional work from home
• Support 3 Partners in a collaborative, purpose-driven team
• Modern offices with quality end-of-trip facilities

 

About your team:
Strategic Project Partners (SPP) is a boutique management consulting firm with offices in Melbourne and Sydney. We help Senior Executives and General Managers find solutions to complex strategic and operational challenges. We seek to deliver lasting and measurable impact for our clients with a view to delivering broader community benefit. We work across many sectors, with an emphasis on Education, Research, Government, Consumer, and Financial Services.

As a vital member of our Corporate Services team, you'll work alongside a group of passionate professionals who are committed to SPP’s growth and success.

 

About the role:

As an Executive Assistant to three Partners, you will provide crucial administrative support that ultimately allows the Partners to be effective and efficient with their responsibilities. This support goes beyond the day-to-day management of calendars, emails, and travel bookings, and extends to support the Partners on business development, client engagement, and other activities. It also requires a self-starter who can support a range of administrative and office management responsibilities for SPP Melbourne and Sydney offices. You will be well-organised, self-motivated and confident working independently with limited supervision.

 

Key Responsibilities

• Collaborate closely with Partners while exercising autonomy in executive decision-making when the Partners are unavailable.
• Supporting Partners with ad-hoc requests as they arise.
• Provide top-tier administrative assistance to Partners, functioning as an indispensable extension of their roles, taking initiative in task execution and relationship maintenance.
• Organise and plan tasks, including handling requests, scheduling meetings, managing calendars, and coordinating travel arrangements.
• Manage internal and external stakeholders efficiently, ensuring balanced time commitments and thorough preparation for Partners.
• Support Partners with diverse schedules, keeping them organised and on top of administrative requirements and business development activities.
• Assist with coordination on client-delivery projects including resourcing requests, project set-up, management and close out.
• Maintain accurate and efficient office information storage and filing systems.
• Coordinate meetings, manage room bookings, catering, and preparation of materials, ensuring smooth room setup.
• Handle correspondence and documentation, drafting and distributing letters and emails.
• Utilise CRM for contact management, business development, and project data updates.
• Provide timely administrative support, including reconciling credit card expenses and processing reimbursements.
• Answer office phone professionally, screen calls, and relay messages accurately and promptly.
• Assist in producing proposals and tender documents, and other documents as required.

 

Skills & Experience

• Highly organised and proactive contributor with a motivation for achieving team success.
• Strong attention to detail, communication, and planning skills for effective coordination of routines, meetings, and events.
• Experience managing stakeholder expectations and balancing priorities to achieve business outcomes.
• Ability to prioritise, organise, and complete work within deadlines while maintaining professionalism.
• Client-focused with a genuine desire to assist team members.
• Ability to maintain confidentiality.
• Strong written and verbal communication skills, adept at multitasking.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
• Preferred experience in a professional services environment.

 

What we can offer you:

• Working for a genuine purpose-led organisation striving for sustainable change with our clients and broader communities
• Primarily engaging, face to face approach where we work together as a team, with options for short-term work-from-anywhere
• Generous leave, including up to 16 weeks of paid parental leave
• Opportunities for learning and development to support your individual career goals
• Modern offices with access to quality end-of-trip facilities

 

Join a thriving environment guided by our core values:

Curious - Always learning and improving.

Care - Genuine concern for one another.

Rigour - Methodical problem-solving.

Team Play - Collaborating with diverse perspectives.

 

We are committed to diversity, equity, and inclusion in all aspects of our work, from our service offering to how we build our team. We welcome applications from people of all ages, abilities, and cultures, including Aboriginal and Torres Strait Islander peoples, LGBTIQA+ people, and parents returning to the workforce.

 

How to apply:

Apply now and complete the application form with a resume and cover letter attached.

Please note: Applicants must have unrestricted or long-term working rights in Australia.

More information on our firm can be found at http://www.spp.com.au.