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People Operations Coordinator

Missoula, MT or Remote

At Submittable, we are transforming how organizations create social impact. Our platform empowers thousands of mission-driven organizations, from nonprofits to government entities, to make a difference in their communities and beyond. In 2024, our innovative software helped organizations worldwide run 30,000 programs, welcomed 1.2 million applicants, and facilitated the distribution of more than $10 billion in funding through our products on behalf of our clients.

We are on a mission to help organizations accelerate their impact, so we are proud to partner with organizations focused on Equity & Social Justice, Children & Education, Creative & Arts, Health & Wellness, Economic Justice & Opportunity, and Environment & Climate. At Submittable, technology and purpose converge, offering a unique opportunity to contribute to meaningful change. 

We are seeking a highly organized, proactive People Operations Coordinator to support our remote-first software company headquartered in Missoula, Montana. This role plays a critical part in both People Operations and Recruiting, ensuring a seamless experience for candidates and employees across the full lifecycle. You will play a critical role in attracting, engaging, and hiring top talent, while ensuring a thoughtful and consistent candidate and employee experience. 

As a key member of the People Team, you will own full-cycle recruiting across a variety of roles while also supporting key People Team operations. This position will collaborate cross-functionally to drive initiatives that foster a positive, inclusive workplace culture and elevate employee capabilities across the organization. This is an excellent opportunity for someone early in their HR or recruiting career who is eager to learn, contribute, and grow in a fast-paced, people-first environment.

How You’ll Make an Impact:

Full-Cycle Recruiting (Core Focus)

  • Own end-to-end recruiting for assigned roles (intake, sourcing, screening, coordination, offer, and close)
  • Partner with hiring managers to define role requirements, hiring plans, and candidate profiles
  • Proactively source and build diverse candidate pipelines using multiple channels (LinkedIn, referrals, job boards, etc.)
  • Conduct initial candidate screens and guide candidates through the interview process
  • Coordinate interviews as needed, ensuring a seamless experience for candidates and interviewers
  • Manage and improve the candidate experience from first touchpoint through offer acceptance
  • Partner with leadership on offer creation, negotiation, and closing 
  • Track and report on recruiting metrics (pipeline health, time-to-fill, conversion rates)
  • Manage ATS (Greenhouse) workflows, job postings, and pipeline activity
  • Continuously improve recruiting processes, tools, and employer branding

Culture & Engagement

  • Assist with organizing and executing employee engagement initiatives such as employee engagement, wellness, recognition programs, and special events.
  • Support employer branding efforts to position the company as a great place to work
  • Participate in People Team projects and programs as needed 
  • Manage and scale awards & recognition programs that drive engagement and enhance the company’s workplace experience, including supporting the administration of awards & recognition programs by tracking nominations, compiling reports, and assisting in communications.
  • Current Programming & Support required by this role includes:
    • Internal Communications
    • Employee Giving
    • Employee Recognition
    • Global Wellness Initiatives
    • Talent Acquisition - Recruiting, Hiring, Employer Brand 

People Operations Support 

  • Support onboarding and pre-boarding to ensure a smooth transition from candidate to employee
  • Assist with employee lifecycle processes (promotions, transfers, offboarding) as needed
  • Provide administrative and program support on ad-hoc initiatives, lead and directed by HR or Exec Leadership

What We’re Looking For:

  • Ability to drive cross-functional alignment with leaders and teams.
  • Proven ability to manage full-cycle recruiting independently
  • Strong sourcing skills and ability to build pipelines proactively
  • Excellent communication and stakeholder management skills
  • Ability to balance speed and quality in a fast-paced environment
  • Experience with ATS and HRIS platforms (e.g., Greenhouse, Rippling) 
  • Familiarity with sourcing tools (LinkedIn Recruiter, job boards, etc.)
  • Candidate-first approach with a focus on experience and relationship-building
  • Adaptability and comfort working in a remote-first environment
  • Data-driven mindset with a focus on continuous improvement

Location: This is a remote, U.S.-based role and you must live and reside in the U.S. full-time.

Compensation: The annual salary for this position is $55,000 - $70,000. Actual compensation is based on factors such as the candidate's skills, qualifications, experience, and location.

We are interested in every qualified candidate eligible to work in the United States; however, we cannot accommodate scholastic or employment visas at this time. In addition, we are not able to consider applicants who reside in the following states: Alaska, Delaware, Louisiana, Maine, New Mexico, North Dakota, Oklahoma, Rhode Island, Vermont, West Virginia, and Wyoming.

Why Submittable?

Joining Submittable means becoming part of a forward-thinking, mission-driven company that values innovation, collaboration, and growth. We empower organizations working for social good with technology that accelerates their work, amplifies their impact, and drives meaningful change.

At Submittable, you’ll find a supportive, dynamic work environment where your contributions directly influence our success. If you thrive in a fast-paced, evolving environment and are excited to be part of a company dedicated to social impact, we invite you to apply!

Benefits: We are proud to offer highly competitive benefits to our full-time employees, including:

  • Comprehensive health and life insurance with optional HSA, FSA, and DCA accounts
  • 401(k) plan with employer match starting day one
  • Equity stock options to share in our success
  • Flexible hours, remote work options, and generous vacation and sick leave
  • Paid parental leave for mothers, fathers, and adoptive parents
  • Professional development stipends to support your career growth
  • Opportunities to participate in community outreach and volunteer programs
  • Monthly company-sponsored happy hours and gatherings to connect and unwind

Our Commitment to Inclusion & Belonging 

At Submittable, we believe technology is a force for good, driving social impact and enabling corporate social responsibility on a global scale. To achieve this, we are committed to fostering a workplace that values inclusion and belonging as central pillars of our culture.

We embrace the strength of our diverse community by creating a safe space where employees feel empowered to share ideas, celebrate unique experiences, and learn from one another. By prioritizing inclusion, we aim to build an environment where everyone can bring their authentic selves to work and make innovative contributions that enable our customers to tackle complex challenges and spread more good.

As a globally used platform, we are dedicated to hiring and supporting employees who represent a range of backgrounds, experiences, and perspectives. This includes diversity in ethnicity, sexual orientation, gender, religion, ability, culture, and socioeconomic background. 

About Our Process

Our goal is a fair, efficient, and thorough evaluation process that benefits you and our team and respects your time. As you can imagine, we have received a high volume of applications. Your willingness to participate in I.D. Verification and answer a few questions early allows us to move through the process more quickly. 

Let's Talk About AI: 

Guidelines for using AI in our Hiring Process: At Submittable, we believe that Artificial Intelligence (AI) can be a powerful tool for good. We are committed to leveraging AI technologies responsibly, ensuring their use is equitable, fair and safe. To ensure fairness and accurate skill assessment, we do not allow the use of AI tools (including note takers, transcription tools, or recordings) during take home tests or interviews. If you have questions or need accommodations, please let us know. 

For additional information and guidance on using AI to prepare an interview at Submittable, please click here.

We believe our approach streamlines the hiring process and respects your time by ensuring that every conversation is substantive and focused on your unique qualifications. We appreciate your cooperation and look forward to learning more about you.

 

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