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Senior Billing & Collections Analyst

Missoula, MT or Remote, US

At Submittable, we are transforming how organizations create social impact. Our platform empowers thousands of mission-driven organizations, from nonprofits to government entities, to make a difference in their communities and beyond. In 2024, our innovative software helped organizations worldwide run 30,000 programs, welcomed 1.2 million applicants, and facilitated the distribution of more than $10 billion in funding through our products on behalf of our clients.

We are on a mission to help organizations accelerate their impact, so we are proud to partner with organizations focused on Equity & Social Justice, Children & Education, Creative & Arts, Health & Wellness, Economic Justice & Opportunity, and Environment & Climate. At Submittable, technology and purpose converge, offering a unique opportunity to contribute to meaningful change. 

We are seeking a detail-oriented Senior Billing & Collections Analyst to own and optimize our end-to-end billing and collections processes. This role ensures accurate invoicing, drives timely cash collections, and partners cross-functionally to support revenue operations and improve order to collection cash flow. The ideal candidate thrives in a fast-paced, systems and data-driven environment and is passionate about process improvement and data accuracy.

This is a full-time position that reports to the Controller.

How You’ll Make an Impact

  • Own full-cycle billing (invoicing (subscriptions, usage-based billing, etc.) credits/refunds, Dunning process)
  • Ensure billing aligns with customer contracts and pricing terms
  • Manage collections process including outreach, follow-ups, and escalation on past-due accounts
  • Monitor AR aging and proactively drive DSO improvement
  • Resolve billing discrepancies, disputes, and short payments
  • Maintain billing and AR data within ERP systems (NetSuite preferred)
  • Partner with Accounting to support revenue recognition (ASC 606 alignment)
  • Collaborate with Sales and Customer Success on billing setup and collections strategy
  • Support month-end close with billing and AR reconciliations
  • Maintain audit-ready documentation, controls, and billing/collections policies
  • Identify and implement process improvements and automation opportunities

What We’re Looking For

  • 4+ years of billing, collections, AR, or revenue-related experience (SaaS preferred)
  • Experience with ERP systems (NetSuite strongly preferred)
  • Strong Excel skills (reconciliations, aging analysis, reporting)
  • Proven experience managing AR aging and collections processes
  • High attention to detail and strong problem-solving skills
  • Ability to manage multiple priorities and work cross-functionally

Nice to Have

  • Exposure to ASC 606 / revenue recognition
  • Experience with Stripe, Avalara, or Salesforce
  • Multi-entity or multi-currency experience
  • Experience supporting audits or working within controlled environments

Why Join Us

  • Direct impact on cash flow and revenue operations
  • Opportunity to build and improve scalable processes
  • High visibility across Finance, Sales, and Operations
  • Collaborative, fast-paced environment

Location: This is a remote, U.S.-based role and you must live and reside in the U.S. full-time. Missoula, MT or Remote- East Coast, US

Compensation: The annual salary for this position is $85-100k. Actual compensation is based on factors such as the candidate's skills, qualifications, experience, and location. 

We are interested in every qualified candidate eligible to work in the United States; however, we cannot accommodate scholastic or employment visas at this time. In addition, we are not able to consider applicants who reside in the following states: Alaska, Delaware, Louisiana, Maine, New Mexico, North Dakota, Oklahoma, Rhode Island, Vermont, West Virginia, and Wyoming.

Why Submittable?

Joining Submittable means becoming part of a forward-thinking, mission-driven company that values innovation, collaboration, and growth. We empower organizations working for social good with technology that accelerates their work, amplifies their impact, and drives meaningful change.

At Submittable, you’ll find a supportive, dynamic work environment where your contributions directly influence our success. If you thrive in a fast-paced, evolving environment and are excited to be part of a company dedicated to social impact, we invite you to apply!

Benefits: We are proud to offer highly competitive benefits to our full-time employees, including:

  • Comprehensive health and life insurance with optional HSA, FSA, and DCA accounts
  • 401(k) plan with employer match starting day one
  • Equity stock options to share in our success
  • Flexible hours, remote work options, and generous vacation and sick leave
  • Paid parental leave for mothers, fathers, and adoptive parents
  • Professional development stipends to support your career growth
  • Opportunities to participate in community outreach and volunteer programs
  • Monthly company-sponsored happy hours and gatherings to connect and unwind

Our Commitment to Inclusion & Belonging 

At Submittable, we believe technology is a force for good, driving social impact and enabling corporate social responsibility on a global scale. To achieve this, we are committed to fostering a workplace that values inclusion and belonging as central pillars of our culture.

We embrace the strength of our diverse community by creating a safe space where employees feel empowered to share ideas, celebrate unique experiences, and learn from one another. By prioritizing inclusion, we aim to build an environment where everyone can bring their authentic selves to work and make innovative contributions that enable our customers to tackle complex challenges and spread more good.

As a globally used platform, we are dedicated to hiring and supporting employees who represent a range of backgrounds, experiences, and perspectives. This includes diversity in ethnicity, sexual orientation, gender, religion, ability, culture, and socioeconomic background. 

About Our Process

Our goal is a fair, efficient, and thorough evaluation process that benefits you and our team and respects your time. As you can imagine, we have received a high volume of applications. Your willingness to participate in I.D. Verification and answer a few questions early allows us to move through the process more quickly. 

Let's Talk About AI: 

Guidelines for using AI in our Hiring Process: At Submittable, we believe that Artificial Intelligence (AI) can be a powerful tool for good. We are committed to leveraging AI technologies responsibly, ensuring their use is equitable, fair and safe. To ensure fairness and accurate skill assessment, we do not allow the use of AI tools (including note takers, transcription tools, or recordings) during take home tests or interviews. If you have questions or need accommodations, please let us know. 

For additional information and guidance on using AI to prepare an interview at Submittable, please click here.

We believe our approach streamlines the hiring process and respects your time by ensuring that every conversation is substantive and focused on your unique qualifications. We appreciate your cooperation and look forward to learning more about you.

 

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