Back to jobs
New

Project Manager, External Relations

New York

Thanks for your interest in Success Academy! Running the largest, fastest-growing, and highest-performing network of public charter schools in New York City takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We would love to welcome you to our community! We work tirelessly every day to ensure each child in NYC has access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through the doors of one of our 57 schools in NYC a fair shot at reaching his or her potential.

Reporting to the Head of External Relations and serving as Project Manager, External Relations within the Advancement department, this position helps to advance the mission of Success Academy Charter Schools (SA) by providing critical project management support to three functions within the Advancement department: donor communications, advancement events, and advancement services. 

The Project Manager, External Relations will play a key role in planning, executing, and overseeing of key fundraising initiatives, with a focus on fundraising communications, event planning, and database administration in support of principal major, mid-level giving. The ideal candidate will ensure projects are completed on time, within budget, and in alignment with the organization's mission and goals. The Project Manager will be responsible for regularly communicating status updates to all stakeholders and will also evaluate project efficacy upon completion, driving process improvement and tracking measures of success. The Project Manager will also play an active role in components of project execution, including but not limited to: assisting with event logistics for Spring benefit and other donor events, participating in data hygiene sprint work, and assisting with the build and send of donor communications, including digital solicitations.

The Project Manager, External Relations, is a proactive, confident self-starter who thrives in a fast-paced, entrepreneurial environment that values results.

Success in this role will require the following qualities

  • Self-motivated, self-sufficient, and driven to lead and collaborate with others to achieve success and deliver excellence;

  • Detail-oriented, curious, and analytical;

  • Strategic, proactive, and forward thinking;

  • Persuasive, outgoing, and confident with exceptional written and verbal communication skills;

  • Possesses the highest standards of personal and professional integrity; and

  • Adheres to and promotes SA’s mission, culture, and strategic priorities.

Key responsibilities include

Project Planning and Management

  • Develops comprehensive project plans, including timelines, budgets, templates, and resource allocation, for various fundraising projects/initiatives

  • Defines project scope, goals, and deliverables in collaboration with fundraising team members and stakeholders

  • Manages project execution, ensuring adherence to timelines, budgets, and quality standards

  • Identifies and mitigates project risks and develops contingency plans as needed

  • Communicates project status, updates, and key information to stakeholders in a timely and effective manner.

  • Evaluates project outcomes, and identifies lessons learned for future initiatives.

Cross-Functional Collaboration

  • Supports project working groups by developing and maintaining meeting agendas and circulating post-meeting follow up communications to ensure projects stay on track

  • Supports advancement events in the logistics of donor cultivation and stewardship events including Spring Benefit

  • Supports the Lead, Advancement Communications in the development and execution of donor communications, including email campaigns, newsletters, reports, and appeals

  • Tracks and analyzes the effectiveness of fundraising communications and advancement events, and make recommendations for improvement

  • Works closely with Project Manager, Principal Gifts, and others to develop or contribute to preparation of effective donor briefings for CEO/CAO for meetings, events, and/or related projects 

Advancement Services & Operations

  • Oversees the execution of data hygiene projects ensuring data integrity, accuracy, and security

  • Supports data entry, gift processing, and reporting needs across the department

  • Develops documentation to support database best practices and procedures

  • Serves as backup for Advancement Service Associates, demonstrating mastery of gift processing tasks

Education (Minimum Needed and Type of Degree Needed)

  • Minimum Required: Bachelor’s Degree

  • Preferred: Advanced degree. CFRE or other specialized certification/designation is beneficial.

Work Experience (Minimum Needed) 

  • Minimum Required: 3-5 years of experience in donor relations, non-profit fundraising, or project management

Specialized Knowledge Needed for Performance of Job 

  • Demonstrated prior success in fundraising administration or donor engagement/stewardship.

  • Knowledge of fundraising processes and terminology; strong grasp of database management principles and best practices 

Skills (e.g. Level of Judgment Required, Ability to Direct, Work Independently, Multi-Task, etc.) 

  • Ability to think strategically and contextually, and to anticipate the needs and expectations of manager and executives.

  • Ability to manage competing priorities and multiple, concurrent tasks, exhibit flexibility, and meet deadlines.

  • Ability to analyze and present data effectively, make decisions, and align efforts with priorities and opportunities.

  • Acts with tact and discretion, respecting confidentiality and proprietary information.

Special Skills (Technical or Advanced) 

  • Proficient with RE NXT or similar CRM systems, MSOffice (and/or Google suite), and Internet required. 

  • Certification in project management beneficial

Other (Communication Skills, Mechanical Aptitude, Math Skills, Learning Skills, or Other Specific Skills Required) 

  • Superb verbal, written, and interpersonal communication skills.

  • Possesses a passion for the mission of SA and engages constituents with same passion.

  • Ability to travel locally, occasionally work after hours and on weekends.

Exact compensation may vary based on skills and experience.

Compensation Range

$85,000 - $110,000 USD

Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.

Privacy Policy:

By providing your phone number, you consent to receive text message updates from Success Academy regarding your application.  Reply STOP to unsubscribe. View our Privacy Policy.

Current Success Academies Employees:

Please apply through the Internal Job Board via Greenhouse. 

You will be asked to log in through your Okta Profile.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth. Learn more about our philosophy, benefits, and team at our Working Here page.

Success Academy Charter Schools does not offer employment-based immigration sponsorship.

Create a Job Alert

Interested in building your career at Success Academy Charter School? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Education

Select...
Select...
Select...
Select...
Select...
Select...
Select...
Select...
Select...
Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Success Academy Charter School’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.