Payroll and Benefits Specialist

Job Description: The Payroll & Benefits Specialist administers activities relating to the company payroll, benefits and employee leaves. Responsible for timely and accurate payroll data to include the complete processing of the payroll systems for all employees. Responsible for Health Benefits enrollment and paperwork which includes auditing and approving monthly invoices for all vendors. Payroll & Benefits Specialist interacts with all levels of HR, Department Supervisors/Managers and their respective employees. 

Role and Responsibilities

• Interprets, implements, and maintains policies and procedures pertaining to payroll and benefits including 401k
• Ensures payroll database reflects current and accurate information
• Verifies and inputs pay and data changes, oversee and monitor any inputs
• Calculates termination payments in compliance with company policy and federal and state laws
• Calculates adjustments, special pays, retroactive payments and overpayment of wages and issues manual payments as required
• Prepares invoices and payments associated with payroll and benefits reporting
• Prepare required monthly, quarterly and annual reports 
• Audits and maintains accurate benefit use and accruals
• Submits payroll and benefit reports to external agencies as requested
• Assists all employees with questions regarding payroll, health benefits, disability, FMLA, 401k
• Maintains personnel and payroll records as set forth in records retention schedules

• Coordinate with Department Supervisors/Managers to ensure timely and accurate reporting of hours to be paid via the Time & Attendance System

• Assist with accounts payable and accounts receivable as needed
• Assist the accounting and acquisition integration team in integrating new acquisition payroll systems
• Complete monthly payroll check reconciliation and perform electronic 401K transfers

• Cooperate with the compliance team to ensure administrative compliance with regulatory requirements
• Work closely with Suncoast’s benefit broker to prepare and conduct open enrollment annually
• Ensure timely and proper benefit plan set up in ADP platform.
• Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees
• Run and submit reports as required using ADP benefits and payroll platform
• Audit benefit enrollment reports weekly to biweekly for accuracy
• Conduct and oversee benefits compliance annual reporting including ACA, 5500, and Nondiscrimination testing
• Maintain confidentiality regarding personnel actions
• Administer COBRA enrollments/changes and responds to and manages unemployment claims and other duties as assigned 

 

Professional

• Demonstrates initiative and responsibility
• Able to perform repetitive tasks without loss of focus
• Adheres to ethical principles
• Time Management
• Adapts to change
• Attends all team meetings and mandatory in-service training/education

Communication

• Recognizes and respects cultural diversity
• Adapts communication to an individual’s ability to understand
• Uses professional, pleasant telephone etiquette
• Uses medical terminology appropriately
• Treats all patients and co-workers with compassion, empathy, and mutual respect
• Projects a professional manner and image
• Consistent attendance and punctuality
• Adherence to time clock procedures

Legal

• Maintains confidentiality and documents accurately
• Uses appropriate guidelines for releasing patient information
• Practices within the scope of education, training, and personal capabilities
• Conducts self in accordance with Suncoast’s Employee Handbook.
• Maintains awareness of federal and state health care legislation and regulations; OSHA, HIPAA, and CLIA

Physical Demands

• Prolonged sitting/standing/walking
• Use of headsets
• Multitasking position
• Repetitive head, neck, hands wrists and arm motion/rotation
• Extensive reading, writing, and typing required. Typing speed 45wpm +
• Lifting to 25lbs
• Frequent use of office administrative, computer, and phone equipment

 

Qualifications and Education Requirements:

High school diploma required, Bachelors or higher preferred.  Knowledgeable in computer programs, EMR systems, customer service, excellent verbal communication skills.

• Bachelor’s degree in Accounting, Business Administration, or related field preferred.
• Two years of ADP WFN experience required. 
• Two to three years of related experience required.
• Knowledgeable in computer programs, payroll software, EMR systems.