Back to jobs
New

Office and Administrative Assistant

New York, NY

Who we are:

Hi, we’re Supergoop! Since 2005, we’ve been changing the way the world thinks about sunscreen. Today, we’re as committed as ever to creating feel-good sunscreen that you’ll really want to wear. Because protecting your skin’s health is what we’re all about. Every. Single. Day.™

 

Who you are:

You are a highly organized and resourceful professional who thrives in a dynamic, people-first environment. You bring a strong sense of ownership to your work — anticipating needs, solving problems proactively, and ensuring that both the office and the people within it operate at their best.

You are an effective communicator who can engage confidently across all levels of an organization, from first-time visitors to senior executives. You understand the importance of discretion, professionalism, and attention to detail — especially when supporting leadership. Above all, you are someone who takes pride in creating an environment where others can do their best work.

Role & Responsibilities

This role sits at the intersection of office operations and executive support. Reporting to the CEO’s Executive Assistant, this role serves as a key resource for both the day-to-day function of our office and the administrative needs of our leadership team.

Office Management & Operations

  • Maintain a clean, organized, and well-stocked office environment that reflects Supergoop!'s vibrant brand
  • Manage office inventory, including supplies, snacks, and equipment; anticipate needs before they become problems
  • Place and track orders; restock and organize supplies as needed
  • Coordinate with vendors for office services, maintenance, and deliveries
  • Ensure common areas, kitchens, and conference rooms are tidy, functional, and guest-ready at all times
  • Identify opportunities to improve office systems and processes

Reception & Guest Experience

  • Serve as the first point of contact for all visitors, couriers, and guests — setting a warm, professional tone from the moment they walk in
  • Greet and assist guests, ensuring a seamless and welcoming experience that reflects our company culture
  • Manage incoming and outgoing mail and packages, including logging and routing as needed
  • Oversee conference room scheduling and setup, ensuring spaces are properly arranged and equipped
  • Support internal meetings with logistics coordination (room prep, AV setup, refreshments, etc.)

Administrative Support

  • Provide calendar support for several executives, including scheduling meetings, managing conflicts, and coordinating across time zones
  • Liaise closely with the CEO's Executive Assistant to align calendars and scheduling across the Executive Leadership Team (ELT)
  • Assist with meeting coordination and logistics, including preparing materials, taking notes, or arranging travel when needed
  • Support ad hoc administrative tasks and special projects as assigned
  • Handle sensitive information with a high degree of professionalism and discretion

Qualifications/Experience

  • 1–3 years of experience in an office coordinator, administrative assistant, or receptionist role
  • Exceptional organizational skills with strong attention to detail
  • Strong written and verbal communication skills; professional and personable in all interactions
  • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and/or Microsoft Office
  • Ability to multitask, prioritize, and stay calm under pressure in a fast-paced environment
  • Proactive mindset — you anticipate needs and act without always being asked
  • Discretion and good judgment when handling confidential information
  • Experience supporting C-suite or senior executives

Nice-to-Haves:

  • Familiarity with tools like Slack, Zoom, Notion, or similar workplace platforms
  • Background in consumer goods, beauty, retail, or a similarly dynamic industry
  • A genuine passion for wellness, beauty, or the Supergoop! brand

Supergoop! shines bright for you and offers employees: 

  • Health & Wellness: Comprehensive medical, dental, and vision insurance, prescription coverage, and free preventive care.
  • Savings & Spending Accounts: Health Savings Account (HSA) with employer contributions, Flexible Spending Accounts (FSA) for healthcare, dependent care, and commuting.
  • Family Support: Fertility and family-building benefits through Kindbody (IVF, IUI, egg/sperm freezing, and more), plus caregiving support resources.
  • Mental Health & Wellbeing: Access to mental health programs, financial counseling, and wellness perks through the Bennie Marketplace.
  • Income Protection: Company-paid life insurance, accidental death & dismemberment (AD&D), and short- and long-term disability coverage.
  • Lifestyle Perks: Commuter benefits, exclusive employee discounts through PerkSpot, and optional benefits such as pet insurance.
  • Time Off: Four weeks of accrued Paid Time Off, generous Company Holiday Schedule, Unlimited sick time, Birth(day) off, Flexible Summer Friday’s, 2-Week Work From Anywhere @ the end of August (conclusion to Summer), Soft Office Close from Christmas - New Years
  • Future Planning: 401(k) retirement savings plan with company match.
  • Employee Perks: Portfolio Rewards and Discounts, Product Discount, Troop Supergoop! Referral Program
  • Environment: Hybrid work environment in bright and sunny offices in New York City

Starting Salary Range Based on Qualifications & Experience: $70k - $80k/year + 8% bonus potential

 

Supergoop! shines bright for you and offers US based full-time employees:
  • Comprehensive Health Benefits
  • Generous Paid Time Off Policy
  • 401k with Company Match
  • Product Discounts
  • Employee Referral Program
  • Company and Team Off-Sites

EEO Statement:

Supergoop! is dedicated to hiring a diverse workplace that celebrates an inclusive culture and a sense of belonging. As an equal opportunity employer, we do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, veteran status, genetic information or disability.

Health and Safety Statement:

The health and safety of you and the Supergoop! Team is important to us. Covid-19 vaccination will be required to work in our office.

Create a Job Alert

Interested in building your career at Supergoop!? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Supergoop!’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.