Accounts Payable Specialist

About Superluminal Medicines:

Superluminal Medicines is a generative biology and chemistry company revolutionizing the speed and accuracy of how small molecule medicines are created. The Company’s platform aims to create candidate-ready compounds with unprecedented speed using a combination of deep biology, computational and medicinal chemistry, machine learning, and proprietary big data infrastructure. We are expanding the team of talented scientists who seek to build the future of small molecule drug discovery with creativity and innovation.

About the Role:

Responsible for managing and executing the company’s accounts payable functions, including, processing invoices, reconciling statements and ensuring timely payments to vendors. Essential to maintaining financial records, optimizing cash flow and building strong relationships with vendors. Gradual exposure to advanced financial functions such as accruals, reconciliation and financial reporting. Will report to the Accounting Manager.

Responsibilities:

Invoice management

• Review and verify vendor invoices for accuracy and proper authorization
• Match invoices to PO’s and resolve discrepancies
• Enter invoice data into AP system

Reconciliation and Reporting

• Reconcile vendor statements and resolve discrepancies
• Assist in month-end and year-end close by reconciling AP records
• Maintain AP aging reports and payment activity summaries

Vendor and Internal Communication

• Be primary contact for vendor inquiries
• Collaborate with internal and external teams for purchasing and receiving
• Build and maintain good relationships with vendors and internal teams

Compliance and Documentation

• Maintain organized and accurate records of invoices, payments, and correspondence
• Ensure compliance with company policies, financial regulations, and tax requirements (1099 reporting).

Process Improvement

• Identify and speak up about opportunities to improve AP processes and implement best practices.

Education:

• Bachelor’s degree in Accounting, Finance or related field preferred.

Knowledge:

• Strong understanding of accounting principles and practices, particularly in accounts payable management
• Knowledge of accounts payable workflows, tax compliance (e.g., 1099), and vendor management

Experience:

• 1-3 years of experience in accounts receivable, billing or general accounting
• Experience with ERP systems and accounting software is preferred

Skills:

• Excellent communication and interpersonal skills for effective interaction with vendors and internal stakeholders
• Attention to detail and accuracy in processing invoices and payments
• Excellent organizational and time management skills
• Ability to work independently and collaboratively in a team environment
• Ability to prioritize tasks, manage workload efficiently and meet deadlines.

Equal Opportunity Statement:

Superluminal Medicines is an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status.