Executive Administrative Assistant

We are on a mission to unlock impossible Computer Vision AI for all.

Imagine a world in which breakthrough discoveries are commonplace. Here at RAIC Labs, we help organizations transcend visual data-access and data-quality issues, unleashing the full impact of AI.

The Executive Assistant will provide high-level administrative support to the CEO and provide executive support in a one-on-one working relationship.  The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Here is what you’ll be working on:

• Support the CEO primarily and provide additional support to executive team members as directed
• Provide high-level administrative support to the C-Level Team, including managing calendars, scheduling appointments, and organizing meetings
• Draft, proofread, and edit documents, emails, and communications on behalf of the C-Level Team
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives and key stakeholders
• Manage travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as note taking, scheduling, spreadsheet creation, prioritized task lists, as well as maintenance and organization of digital files and contacts
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan meetings and event events, both internal and off-site

A successful Executive Assistant must bring the following skills, knowledge, education, and experience:

• 5+ years of experience in an administrative role reporting to the c-suite
• Excellent written and verbal communication skills
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Organizational skills and effective time management to succeed in a fast-paced environment
• Ability to work well independently and under pressure
• Ability to collaborate with internal and external partners
• Experience juggling multiple high priority projects with the ability to stay organized and meet deadlines
• Highly professional appearance & demeanor at all times
• Availability to work on-site in Delafield, WI, five days a week
• Permanent eligibility to work in the United States without sponsorship