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Executive Assistant, International

Irvine, CA

Who is Taco Bell?

Taco Bell was born and raised in California and has been around since 1962. We went from selling everyone’s favorite Crunchy Tacos on the West Coast to a global brand with 8,200+ restaurants, 350 franchise organizations, that serve 42+ million fans each week around the globe. We’re not only the largest Mexican-inspired quick service brand (QSR) in the world, we’re also part of the biggest restaurant group in the world: Yum! Brands. 

Much of our fan love and authentic connection with our communities are rooted in being rebels with a cause. From ensuring we use high quality, sustainable ingredients to elevating restaurant technology in ways that hasn’t been done before… we will continue to be inclusive, bold, challenge the status quo and push industry boundaries.   

We’re a company that celebrates and advocates for different, has bold self-expression, strives for a better future, and brings the fun while we’re at it. We fuel our culture with real people who bring unique experiences. We inspire and enable our teams and the world to Live Más.

At Taco Bell, we’re Cultural Rebels. Want to join in on the passion-fueled fun? Learn more about the career below. 

About the Job:

The Executive Assistant role involves significant interaction with the leadership team and contributes to the organization's operations and culture. The main responsibilities include providing daily support to the Managing Director, International, assisting the International department, and representing the Managing Director and International team both internally and externally. This position requires the ability to handle multiple complex tasks across different geographies, time zones, languages, and cultures, while demonstrating professionalism, tact, and diplomacy.

The Day-to-Day:

  • Plans and manages all communications for the Managing Director to ensure a smooth flow of work tasks and support while assessing the urgency and importance of the situation to take the appropriate actions.  
    • This will include:
      • Managing incoming materials and data and briefing the Managing Director regarding important issues or conflicts as they arise.
      • Preparing various documents including email correspondence, letters, and presentations.
      • Assisting with developing and creating PowerPoint presentations, Excel spreadsheets, and other documents as needed.
  • Establishes the Managing Director master calendar to coordinate and balance strategy for key meetings, speaking engagements, teaching opportunities, Franchise and Company field visits, and RSC (Restaurant Support Center) interactions.  This can include:
  • Coordinate executive travel itineraries (including support with travel visa), manage expense reports, and order supplies, services and equipment as needed
  • Coordinates and manages important meetings on behalf of the Managing Director such as team meetings, effective quarterly department meetings, direct report meetings, off-sites, and all logistical elements while actively participating.
  • Review the department budget spending by tracking and communicating the status with the Managing Director and cost center owners. 
  • Acts as gatekeeper and liaison on behalf of the Managing Director, by fielding contacts and ensuring that they are handled effectively, efficiently, and with a high level of professionalism.
  • Supports fellow Executive Assistants with timely information, calendaring, monthly meetings, and general support as needed.  Also serves as liaison with Yum Executive Admins and Brand Admin leaders.
  • Plays a key leadership role for the department administrative assistants.
  • Responsible for general administrative functions.

Is This You?

  • Minimum of 7+ years of relevant work experience with at least 5+ years supporting a C-suite Executive, ideally in a large organization.
  • Bachelor's degree preferred
  • Experience with booking travel / visa registration and coordination (International Travel a plus)
  • Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant computer system applications.
  • Excellent calendar management skills, including the coordination of complex executive meetings and travel schedules.
  • Superior written and verbal, interpersonal and presentation skills
  • Flexibility to work with the Managing Director, which may include working across multiple time zones, occasional overtime, weekends as needed, and travel as necessary, while ensuring coverage of responsibilities.

Work-Hard, Play-Hard:

  • Hybrid work schedule and year-round flex day Friday
  • Onsite childcare through Bright Horizons 
  • Onsite dining center and game room (yes, there is a Taco Bell inside the building) 
  • Onsite dry cleaning, laundry services, carwash, 
  • Onsite gym with fitness classes and personal trainer sessions 
  • Up to 4 weeks of vacation per year plus holidays and time off for volunteering 
  • Generous parental leave for all new parents and adoption assistance program 
  • 401(k) with a 6% matching contribution from Yum! Brands with immediate vesting 
  • Comprehensive medical & dental including prescription drug benefits and 100% preventive care
  • Discounts, free food, swag and… honestly, too many good benefits to name 

Salary Range: ­­$80,000 to $90,000 annually + bonus eligibility + benefits

The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

At Taco Bell, we Live Más and invite you to do the same. Take a seat at our table. Bring your voice. Bring you, just as you are, a Cultural Rebel. We want you to be your best self! 

Taco Bell is proud to be an equal opportunity employer and is committed to equity, inclusion, and belonging for all dimensions of diversity.  We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other protected characteristic.

Taco Bell is committed to working with and providing reasonable accommodation to applicants with disabilities or special needs.  

 

US Job Seekers/Employees - To view the "Know Your Rights" poster, click here: https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal.  You may also access Taco Bell’s Pay Transparency Policy Statement.

Employment eligibility to work with Taco Bell in the U.S. is required as the company will not pursue visa sponsorship for this position.

California Residents: For more information about the categories of personal information we collect from you and how we use, sell, and share that information, please see our Privacy Notice for California Employees at https://jobs.tacobell.com/wp-content/themes/jobs.tacobell.com-2024/assets/build/doc/Employee+Privacy+Notice+%28TB%29+%2820230701%29_2024%2811-15-2024%29-Final.pdf

 

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