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Administrative Assistant

Irvine, CA

About the Job:

Taco Bell is looking for an Administrative Assistant to join our team A-team (Administrative Team).

The ideal candidate has high energy and loves the Taco Bell Brand. The person loves to take on any challenge and views balancing changing priorities as an opportunity. Maintain confidential and sensitive information and files including performance appraisals, severance, policy, and personnel files. The person enjoys taking accountability and working as part of a team.  At the same time, the person is a self-starter who likes self-directed work. 

Responsibilities will include administrative work, such as coordinating daily meeting schedules and managing demanding calendars, travel coordination, and submission of expenses.  Additional responsibilities include processing invoices, creating documents, and working on ad hoc projects.  The successful candidate must possess strong organizational, communication and office software skills. 

The Day-to-Day:

  • Provide support to multiple cross functional leaders within the HR team and other TB departments.
  • Coordinate and schedule meetings while continuously tracking calendars to anticipate needs before they arise. Ensure seamless communication and coordination across multiple groups by managing calendars and assisting with tasks that require collaboration between teams in different department.
  • Coordinate travel arrangements, handle expense reports, and procure necessary supplies, services, and equipment. Oversee and monitor the department budget and project expenditures.
  • Coordinate and support virtual and in-person department meetings, on and off-site events.
  • Prepare documents, spreadsheets and presentations utilizing PowerPoint, Excel, Word and/or Canva.
  • Partner closely with department Executive Assistant and provide support to Leadership teams when needed while collaborate with TB Admins to cultivate a dynamic and vibrant "Live Mas" culture within Taco Bell.
  • Support with ad hoc projects and reports as necessary

Is This You?

  • Minimum of 3+ years of relevant work experience
  • Bachelor's degree preferred
  • Excellent interpersonal skills, and ability to work with people at all levels within the organization
  • Advanced computer skills in Word, Outlook, PowerPoint and Excel
  • Strong calendaring experience, preferably dealing with complex meeting scheduling and shifting priorities
  • Ability to prioritize work, demonstrate problem-solving ability, attention to detail, and managing information
  • Ability to anticipate team needs and come up with creative solutions
  • Flexibility to evolve as business needs change in a fast-paced environment

Work-Hard, Play-Hard:

  • Hybrid work schedule and year-round flex day Friday
  • Onsite childcare through Bright Horizons 
  • Onsite dining center and game room (yes, there is a Taco Bell inside the building) 
  • Onsite dry cleaning, laundry services, carwash, 
  • Onsite gym with fitness classes and personal trainer sessions 
  • Up to 4 weeks of vacation per year plus holidays and time off for volunteering 
  • Generous parental leave for all new parents and adoption assistance program 
  • 401(k) with a 6% matching contribution from Yum! Brands with immediate vesting 
  • Comprehensive medical & dental including prescription drug benefits and 100% preventive care
  • Discounts, free food, swag and… honestly, too many good benefits to name 

Salary Range: ­­$60,300 to $75,000 annually + bonus eligibility + benefits

The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

At Taco Bell, we Live Más and invite you to do the same. Take a seat at our table. Bring your voice. Bring you, just as you are, a Cultural Rebel. We want you to be your best self! 

Taco Bell is proud to be an equal opportunity employer and is committed to equity, inclusion, and belonging for all dimensions of diversity.  We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other protected characteristic.

Taco Bell is committed to working with and providing reasonable accommodation to applicants with disabilities or special needs.  

US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and supplement and the Pay Transparency Policy Statement.

Employment eligibility to work with Taco Bell in the U.S. is required as the company will not pursue visa sponsorship for this position.

California Residents: For more information about the categories of personal information we collect from you and how we use, sell, and share that information, please see our Privacy Notice for California Contractors and Privacy Notice for California Employees.

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