Executive Assistant to CEO (100% Work from home in Luzon, Philippines only)

About TaxValet

We’re not just a tax company. We’re an emotions company. We believe that the work we do is a reflection of our higher purpose in life. And if the work isn’t fulfilling and enjoyable, what’s the point? At our company, our Core Purpose is to “transform negative emotions into something positive for our clients, partners, and each other”. It just so happens that we do that by eliminating the hassle and stress of sales tax. We are looking for candidates who are enthusiastic and want to work towards our Core Purpose, too.

As a fractional sales tax department, TaxValet handles everything for clients, from nexus analysis to permit registrations, filings, audit support, and more. Unlike traditional sales tax software that overpromises and underdelivers, we provide a comprehensive, custom-tailored solution that grows with our clients' businesses. And unlike traditional professional service firms, we offer an all-inclusive solution for a simple, predictable monthly rate with no billable hours. 

We're a fast-growing, fully remote, financially stable, and profitable business with an AWESOME team of 60-ish teammates. We're building a world-class fractional sales tax department, and new team members will be part of the reason why.

As a certified B-Corporation, TaxValet is committed to using business as a force for good. This means we consider the impact of our decisions on our team, clients, community, and environment. We're also a "give 1%" organization, dedicating 1% of profit, employee time, and service time to nonprofits.

We are a core-value-driven business. That means we hire, promote, and reward based on alignment with our core values:

• Feel It: We value connecting with the real emotions and experiences of others. We also value respectfully sharing our own real emotions and experiences with others.
• Shape It: We proactively contribute our ideas and talents by speaking up, challenging the status quo, and taking calculated risks to shape our future.
• Own It: We take full responsibility for our actions, decisions, and outcomes. We use both successes and failures as opportunities for growth, openly sharing lessons learned.
• Crush It: We relentlessly pursue exponential impact in our business and life.
• Question It: Be curious. Ask questions. Seek clarity in the pursuit of continuous improvement and excellence. Create a culture of fearless inquiry.

If you're enthusiastic about transforming negative emotions into something positive and want to work towards our Core Purpose, we'd love to hear from you!

 

Title: Executive Assistant to CEO

Location: 100% Work from home in Luzon, Philippines only

Shift: Flexible late shift - Core working hours from 8:30 PM - 1:30 AM PHT (remaining hours can be completed before or after that) 

About The Role

We are seeking a mid-level Executive Assistant to provide comprehensive support to our CEO. This role is crucial in maintaining the smooth operation of the CEO’s office and requires a high level of organization, attention to detail, and the ability to manage multiple priorities simultaneously. The ideal candidate will be a proactive problem-solver with excellent communication skills and a warm personality.

Your Qualifications

• At least 1 year of experience as an Executive Assistant or in a similar role
• Exceptional organizational skills with a keen eye for detail
• Proficiency in Google Suite and project management tools
• Strong written and verbal communication skills in English
• Ability to work independently and manage time effectively
• Experience with calendar management
• Proven experience developing and following SOP’s 
• Comfortable working with sensitive and confidential information 
• Comfortable working with and learning new technologies (*bonus if you have video editing experience!) 

 

Professional

• Demonstrated ability to prioritize tasks and meet deadlines consistently
• Experience in managing complex schedules and coordinating meetings
• Proficiency in preparing reports and presentations
• Ability to anticipate needs and take initiative in solving problems

 

Interpersonal 

• Warm and approachable personality
• Direct and clear communication style (someone who appreciates getting right to the point)
• Ability to build and maintain professional relationships
• Adaptable and flexible in a dynamic work environment
• Discreet and trustworthy when handling confidential information

 

Please note that the final step before being hired is for you to arrange reference calls with three of your former managers. 

 

Your Primary Responsibilities

• Manage CEO’s calendar, including scheduling meetings and appointments
• Handle correspondence, including emails and phone calls
• Prepare and edit documents, surveys, reports, video announcements and presentations
• Plan and coordinate team meetings, and execution of post-meeting tasks
• Coordinate with internal teams and external partners

• Coordinate travel arrangements

• Assist with personal tasks as needed, such as managing appointments
• Organize and maintain files and records
• Proactively identify and resolve potential issues before they arise

Specific Measures of Success

No surprises here! After a year on the job, you’ll be measured by these specific outcomes:

• Consistently maintain an up-to-date and well-organized calendar for the CEO
• Demonstrate a track record of completing tasks accurately and on time
• Effectively manage and prioritize incoming requests and information
• Show initiative in improving processes and suggesting solutions
• Completion of online education and training. You will complete 3 hours per quarter of educational training.

Compensation and Benefits

We believe working side-by-side with an awesome team is the greatest benefit there is, but there are other reasons why we love working at TaxValet including:

• Monthly flat salary - 65,000 PHP
• 43 days off per year. This includes 22 holidays per year, plus 21 days of PTO per year. Yes, seriously. 
• 3 additional days off per year to volunteer and serve your community 
• 100% Remote work with flexible working hours
• The ability to participate in the company profit sharing program the year after your hire date (pending passing a financial literacy quiz.) 

Some intangible benefits include:

• In a recent survey, 100% of employees scored working at TaxValet a 9 or 10 out of 10.
• Learn relevant and in-demand skills you’ll have for the rest of your career.
• Opportunity to have a real impact and grow your career with a growing company.
• Opportunity to join company retreats. 
• A fast-growing and entrepreneurial environment.

• TaxValet was named #6 on Quartz's Best Companies for Remote Workers list in 2023. Come join us and find out why! 

Are You Our Next Teammate?

We’d love to be in touch. Please apply online with a resume and cover letter. Each application will be reviewed with intention and care. So, the more effort you put in up-front, the higher likelihood we’ll reach out. If there’s a mutual interest, we’ll reach out to you to collect additional information. Thanks, and we’re really looking forward to meeting you.

Commitment to Diversity, Equity, and Inclusion

We're actively taking steps to make sure our culture is inclusive and that our processes and practices promote equity for all, including people of color, people from working-class backgrounds, women, and members of the LGBTQ+ community. We welcome and encourage applications from people with these identities or members of other historically marginalized groups.

Research shows that women and people of color tend not to apply to jobs unless they believe they are 100% qualified and apply to fewer senior-level positions. With that in mind, we encourage you to apply if you're not sure whether you meet our qualifications. We'd love to have the opportunity to consider you.