Contracts Coordinator
WHO WE ARE
Teaching Lab is a nonprofit organization with a mission to fundamentally shift the paradigm of teacher professional learning. We envision a world where teachers and students thrive together in communities that enable life-long learning and meaningful lives. In partnership with teachers, we transform professional learning from the ground up to dramatically improve student outcomes. We also work with school, district, and state leaders to create the instructional systems necessary to support these changes. To learn more about Teaching Lab, explore our website at www.teachinglab.org.
OUR VALUES
Teaching Lab seeks to fundamentally shift the paradigm of teacher professional learning in pursuit of excellent educational outcomes for every child.
Teaching Lab’s ultimate goals are:
- Educators learn more than they would without us
- Students learn more than they would without us, in a way that cannot be predicted by race, gender, or family income
- Educators we serve say they love our approach, and they want to keep doing it to advance educational equity
All employees are expected to embrace Teaching Lab’s Values to help us achieve our ultimate goals.
- Collaboration & Responsive Service
- Resilient Solution-Finding
- Research & Learning With Humility
- Accountable Excellence
- Equity & Justice
Read more about Teaching Lab’s Values here.
Type of Vacancy: Salaried (Full-Time)
Start Date: October 2025
Location: Remote
Reports To: Senior Manager, Revenue Accounting
Supervises: None
Travel: Remote with limited travel
Compensation: $65,500 to $86,401
Areas of Expertise: Revenue and Partnership Agreements, 1099 Contractor Agreements, Vendor Contracts, Contract Administration and Compliance
ABOUT THE DEPARTMENT
The Finance department’s primary purpose is to steward Teaching Lab’s financial health and sustainability by ensuring accurate financial management, compliance, and strategic use of resources. The team’s main functions include budgeting and forecasting, revenue and expense management, financial reporting, and compliance with accounting standards and regulations. The Finance department contributes to Teaching Lab’s mission by ensuring that resources are allocated effectively and transparently, enabling program teams to focus on delivering high-quality professional learning that improves student outcomes.
ABOUT THE ROLE
The Contracts Coordinator’s primary responsibility is to support the full lifecycle of contracts across partnerships, contractors, and vendors while ensuring compliance with organizational and legal requirements.. Working alongside colleagues in the Finance, Operations, People & Culture, Program, and Strategic Growth teams, the Contracts Coordinator will:
- Manage independent contractor (1099) agreements, renewals, documentation, in compliance with labor and organizational guidelines
- Track and monitor vendor contracts, renewal timelines, and support purchasing needs
- Draft and maintain partnership agreements, sub-awards, and statements of work, ensuring all approvals, signatures, and compliance documentation (e.g., W-9s, insurance certificates, vendor registrations) are accurate and complete
- Support revenue operations by aligning contract terms with invoicing schedules and revenue recognition processes
- Maintain organized, accessible records of executed contracts and related documentation in designated systems
- Collaborate cross-functionally to improve workflows, meet insurance requirements, support rate updates, and strengthen contract systems
The Contracts Coordinator role is an individual contributor-level position with no management responsibilities. This role is essential to ensuring efficient contract administration, compliance, and operational effectiveness that sustain Teaching Lab’s partnerships and impact. Success in this position requires strong organizational skills, attention to detail, collaboration across teams, adaptability, and a commitment to continuous learning.
ESSENTIAL QUALIFICATIONS
Education, Work Experience, and Knowledge
- Bachelor's degree
- At least two (2) years of experience in contract coordination, contract administration, or related operational support.
- Strong understanding of contract lifecycle management, compliance. documentation, and standard contracting practices.
- Excellent attention to detail and organizational skills with the ability to manage multiple deadlines and priorities.
- Effective project management and cross-functional coordination skills.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office/Google Workspace; familiarity with contract management or document storage tools (e.g., Dropbox, DocuSign) preferred.
Values, Skills, and Competencies
- Strong commitment to continuous improvement in organizational systems and personal professional growth
- Ability to think strategically and translate organizational goals into effective processes and solutions
- Compelling communication and influence skills across diverse stakeholders, including staff, partners, and external vendors
- Strong organizational skills, with the ability to manage multiple priorities in a fast-paced environment
PREFERRED QUALIFICATIONS
- Revenue accounting or invoicing experience
STRATEGIC OBJECTIVES AND KEY SUCCESS INDICATORS (KSIs)
All team members are accountable for achieving goals set in collaboration with their Home Manager, which are aligned with Teaching Lab’s annual goals, department goals, and Home Manager goals, as applicable.
Within the role, model the radical commitments for our values.
WORKING CONDITIONS AND REQUIREMENTS
- All team members must be able to work a flexible schedule to support operational needs.
- All team members must be able to perform the essential project, duties, and responsibilities with or without accommodation.
- All team members are expected to support program/project needs, which could mean that you hold multiple roles on project teams (i.e., Project Lead, Project Sponsor, Coach Developer, Client Partnership Manager, Instructional Designer, Subject Matter Expert, Coach/Facilitator, Project Management Support, or Analyst).
- Travel could be required for the role. Travel is determined based on business needs and can vary depending on partnership/contract requirements.
- All roles at Teaching Lab are contingent upon the availability of project work, available funding, and organizational priorities.
- Ability to work effectively in a remote environment, including extended periods of sitting, frequent participation in virtual meetings and video calls, and consistent use of computer-based systems and communication tools.
- Teaching Lab encourages practices that support employee wellness, including regular breaks, ergonomic workspace setup, and resources to support health and balance while working remotely.
ABOUT FULL-TIME ROLES
At Teaching Lab, our full-time team members are the heart of our mission to advance educational equity. Joining us in a staff role means being part of a collaborative, fast-paced environment where your contributions shape the organization’s growth and impact every day. You’ll work cross-functionally with colleagues who share a deep commitment to excellence, equity, and innovation, and you’ll have opportunities to both lead and learn as we tackle ambitious goals together.
As a full-time employee, you’ll also benefit from Teaching Lab’s competitive package designed to support your health, financial security, and professional growth. Our offerings include organizational contributions toward medical, dental, and vision coverage, a 401(k) with employer match, and additional support for technology and home office expenses. Employees enjoy generous paid time off, funding for their professional development or well-being, and dedicated holidays that prioritize rest and renewal.
Full-time roles at Teaching Lab combine mission-driven purpose with comprehensive support, offering you the stability and resources to thrive while making a lasting impact in the field of education.
TRAVEL
Remote with limited travel.
COMPENSATION
The full salary range for this position is $65,500 - $99,075 annually. This range represents the full earning potential for the role, including opportunities for salary growth over time based on performance, tenure, and organizational budget. The anticipated hiring range for this position is $65,500 - $86,401. Teaching Lab will generally cap salaries for new employees at 105% of the midpoint of the full salary range ($86,401) to allow for continued growth in the role over time. There are two types of experience being considered for this role: Experience that is directly relevant to the role and Total Working Experience, in all fields. This includes: internships and consulting work. In collaboration with the hiring manager, the People and Culture team calculates experience based on the candidate’s most current resume. When calculating the offer, consideration is given to candidates that possess additional qualifications (i.e., desired qualifications). Teaching Lab will generally cap salaries for new employees at 105% of the midpoint to allow for continued growth in the role over time.
CLOSING/REVIEW DATE
This position opened on September 12, 2025 and will remain open until filled. All applications received between September 12, 2025 and September 22, 2025 will be reviewed by the hiring team. Applications received after September 22, 2025 will be reviewed as needed.
I understand that any falsification or omission of information from this Employment Application can disqualify me from employment (includes rescinding an offer of employment or if hired, employment termination).
I understand that this Employment Application is not an offer of employment. If employed, employment is at will, and either party can terminate the employment relationship at any time.
I understand that if I am offered a conditional offer of employment, it would be contingent upon successful pre-work checks, which include references and verifications/checks for a social security number, education, employment, criminal records search (national and county), global watch list, and sex offender status. Depending on a specific partnership/contract requirement, the criminal background check process could include fingerprinting. At Teaching Lab’s discretion and with an individual’s signed consent, other checks could be completed based on the nature of the position. Moreover, I understand that Teaching Lab participates in a background monitoring service that provides updates for criminal records and sex offender status.
I understand that if I am offered and accept an offer of employment, I will be required to complete an Employment Eligibility Verification Form (I-9), and provide supporting documents within three days of my hire date. Non-compliance will result in termination of employment. Teaching Lab participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Teaching Lab is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before any action is taken against you, including terminating your employment. Teaching Lab can only use E-Verify once you have accepted a job offer and completed the Form I-9. EVerify and Right to Work posters.
I understand that if I am offered and accept an offer of employment, if I have a need for an accommodation related to a disabling (medical) condition that the request must be communicated to People & Culture for review and approval. All requests will be considered as part of the Americans with Disabilities Interactive Process.
I understand that if I am offered and accept an offer of employment, Teaching Lab has an expectation to be the primary employer for all employees. Specifically, having another full-time employer in addition to full-time employment at Teaching Lab is not permitted, and no other employment or outside contracting relationship of any kind is permitted unless otherwise disclosed on the Outside Work Disclosure form and approved by the Chief Executive Officer (CEO). Employees who are found in violation of this expectation will be subject to disciplinary action up to and including separation from employment.
I understand that if I am offered and accept an offer of employment, I must undergo a 90 day introductory period. During this time, appropriateness for the role and performance are evaluated. At the end of the 90 day introductory period, Teaching Lab and/or the employee can end the employment relationship at will.
Teaching Lab has a payroll direct deposit program. I understand that if I am employed, I am not required to enroll in Teaching Lab’s payroll direct deposit program, and I would be paid via a paper check.
I understand that if I am employed, all work materials/resources that are provided by Teaching Lab are considered property of Teaching Lab, and are solely for the use of work for Teaching Lab.
I understand that if I am employed, I will be required to sign acknowledgment of receipt and abide by all policies and procedures, requirements, and expectations as outlined in the Employee Handbook.
In relation to the position that I am applying for, I voluntarily give Teaching Lab consent to make a thorough investigation of my background, and release from liability all parties in connection with the supply and use of such information.
We retain personal data for one year from receipt to fulfill the purposes for which it was collected. The submission of my application serves as acknowledgment and agreement to the above terms and conditions.
Please note: All applications for employment remain active for 90 days. If you have already applied for the position, please do not reapply during this time period. All selected applicants will be contacted directly by a People & Culture team member. Incomplete applications will not be considered. Your interest in joining the Teaching Lab team is appreciated!
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