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Practice Manager/Executive Assistant

London, England, United Kingdom

About Teneo People Advisory

Teneo People Advisory is a global boutique offering executive search, board recruitment and advisory services.  Our clients value our work because of the exclusivity of the relationship, our responsiveness, our discretion, and our track record of successful completion of assignments.

Teneo People Advisory was formed through the acquisition of Ridgeway Partners in the UK, and combined with Teneo Talent in the US, now includes more than 60 professionals across the globe under the leadership of Chris Wearing, Chair of Teneo International. 

Toby Crosthwaite leads the UK business as part of the global People Advisory leadership team, which also includes Diane McIntyre, who leads the US business.

 

The Role

A Practice Manager at Teneo People Advisory will play an important role in supporting the growth of the UK business through seamless process management across People Advisory.  The Practice Manager is responsible for supporting up to two practices, through exceptional time management, business development support, and helping to align processes amongst other teams. 

 

 
 

Responsibilities

Practice Co-ordination

  • Supporting two Senior Managing Directors and/or Managing Directors, including management of inbox and calendar and responding to emails/make decisions on their behalf
  • Responsible for the co-ordination of the practice including assignments, business development and project work and practice events.
  • Helps maintain focus on our key objectives including DE&I.
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  • Responsible for all diary management and meeting administration, from scheduling to documentation presentation
  • Responsible for management of internal documentation, action lists, agendas, meeting documentation, mailing lists, arranging travel.
  • Assists with the project management of SMD/MDs and helps them by developing timelines, bringing in required resources or skills and ensuring the smooth-running of the project.

Client Liaison and Assignment Administration

  • Supports the practice team directly with clients and their teams, providing first point of contact to clients and candidates
  • Builds key relationships and knowledge of clients, candidates, and counterpart PMs
  • Pitch preparation and associated tasks
  • Assists with assignment management, working with the team to ensure that process and timescales are adhered to.
  • Arranging candidate and client interviews and ensuring highest levels of candidate care and provision of all relevant information background for example biographies, job specs to candidates and CVs to clients.

 
 

General shared duties with support team

  • Assisting (with other PMs) with the organisation of Teneo People Advisory internal and external events
  • Support other PMs during times of leave or sickness
  • Assist with training for new employees on best practice, standard processes, documentation and relevant systems.

Skills and Experience

  • Experience managing a busy practice
  • Experience supporting business leaders in senior management roles, ideally in a consultancy or executive search environment
  • Development of high-quality documents i.e. credentials/agendas/letters
  • Point of contact when business leaders are unavailable – dealing with senior contacts on their behalf
  • Experience managing multiple projects simultaneously and meet deadlines
  • Strong communication skills
  • Detail-oriented and delivers high-quality client ready work
  • Management of business-sensitive information in a professional manner while maintaining highest levels of confidentiality
  • Demonstrated teamwork with colleagues and participating in support team meetings or events to enhance the office environment
  • Proactive, flexible, and solution-oriented mindset
  • Self-starter with the ability to work autonomously and collaboratively within a team
  • Support a learning culture and play an active role in sharing knowledge and insight, as well as attending relevant training
  • Is committed, enthusiastic and creates an environment which reflects the importance of our relentless focus on clients
  • Ability to become quickly familiar with the Teneo brand and quality guidelines, administrative processes and internal systems.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) at an advanced level

 

What We Can Offer

  • Competitive salary (depends on experience)
  • 28 days holiday
  • Discretionary bonus
  • Flexible working policy
  • Annual salary review
  • Pension (company contribution: 5% of annual salary)
  • Extensive investment in personal development & learning
  • Enhanced maternity and paternity leave (depending on length of service) and shared parental leave
  • Group Income protection
  • Life assurance
  • Cycle to work schemes
  • Season ticket loans
  • Regular social, cultural and charitable activities
  • Modern office in London with free breakfast, fruit, snacks etc

 

About Teneo

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.

Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I.

The firm has more than 1,500 employees located in 40+ offices around the world.

#LI-Hybrid

 

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