Front Desk Associate

The Agency is a global, boutique real estate brokerage representing a portfolio of properties across the world’s prime markets and celebrated destinations. The Agency is one of the fastest-growing luxury, boutique brands in the world. Our clients and agents benefit from our international team across in-house creative, public relations and technology. The Agency has closed more than $60 billion in real estate transactions since 2011, comprising over 100 offices in 11 countries and counting.

The Position:
The Front Desk Associate is an integral part of our team. The Front Desk Associate will perform a variety of functions in order to drive company success and is a key role in keeping the office functioning. In addition to the primary responsibilities of this position, this candidate must exemplify characteristics of the company’s core values, exemplifying a commitment to integrity, collaboration and innovation.

This is a Part-Time Position: Monday thru Thursday, 10:00 am - 2:00pm

What You’ll Do:

• Greet and assist on-site guests
• Answer and route inbound telephone calls
• Plan and schedule appointments, office meetings and events including setup/breakdown
• Assist marketing department with promotional items and other projects
• Assist real estate agents with marketing requests, such as printing flyers, ordering signs, listing sheets etc.
• Sorting and distributing mail
• Preparing conference rooms
• Complete facility management tasks, including general office and business supply orders, equipment troubleshooting & repair coordination, liaising with building management, and oversee general office appearance and maintenance issues
• Provide basic guidance to real estate agents on usage of tools, phones, copier, etc.
• Perform ad hoc administrative tasks as directed

Who You Are: 

• Bachelor’s Degree Preferred
• Previous experience in office administration
• Ability to prioritize and multi-task
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Must be tech savvy and comfortable with usage of general business software (Chrome, Outlook, MS Office, etc)
• Experience in real estate a plus

Compensation:

$22-23/hour USD. Compensation will be determined based on the skills and qualifications of the applicant along with the requirements of the position.

It is the policy of The Agency not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because they are a protected veteran.