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Office Operations Representative

New York, United States

Durst Profile:

Since 1915, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations. We build, own, and operate many of the world’s most innovative and efficient buildings. We create value for our tenants and partners by developing sustainable residential and commercial properties in which people live, work, and thrive.

Overview:

Provide logistical and operational support for the Operations Center reporting to the Office Operations Supervisor. In addition to preparing and handling mail for delivery and distribution, the Office Operation Representative will provide facilities, office services, and general administrative support as needed. Interacts with a diverse group of internal and external clients at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload to ensure consistent excellent services are provided.

Responsibilities:

  • Mail Preparation and Delivery
    • Proficiency in time management to ensure prompt delivery of outgoing registered and certified mail to external companies, vendors, tenants, and to USPS/UPS/FedEx/Messenger Service.
  • Mail Distribution
    • Efficiency, organization and accuracy in sorting, distributing, and routing interoffice mail within the Main Office and to other Company offices.
  • Time-Sensitive Mailing
    • Effectively coordinates with internal departments to provide efficient delivery and receipt of time-sensitive documents and/or packages.
  • Reception Desk Coverage
    • Provides front desk coverage during lunch hours, absences, or as scheduled.
    • Greets visitors, clients, and staff, ensuring a positive and welcoming environment.
  • Promptly obtains or retrieves documents, including records, bills, receipts, deposits, and legal documents from internal departments, tenants, vendors.
  • Provides facilities support for vendor pickup/deliveries which include in-house and external tasks.
  • Routinely stocks all copy centers, pantries, conference rooms and employee lounges following Company standards.
  • Orders and maintains stock of office supplies.
  • Follows and maintains conference room standards established by Office Operations Manager and Office Operations Supervisor.
  • Responsible for supporting employee office moves including during the preparation and execution stages.
  • Ability to prioritize tasks efficiently and logistically.
  • Knowledge of inventory systems and tracking.
  • Performs all other related duties as required and assigned by Operations Supervisor.
  • Serves as a resource, advocate, and catalyst for sustainability at The Durst Organization. Apply the skills unique to your core job responsibilities for practical integration of sustainability into processes, standard operating procedures, and adopted business practices. Seek to empower our colleagues, consultants, tenants, and residents to prioritize and actively engage in environmental stewardship.

Qualifications:

  • Minimum high school diploma or equivalent.
  • Minimum 2 years of previous corporate mailroom or related experience required.
  • Effective and professional verbal and written communication. Writes and speaks in a clear, concise manner,  actively listens and seeks clarification, as necessary.
  • Must be dependable, punctual, and able to work independently and collaboratively in a team environment.
  • Previous phone/reception experience (multi-line phone system preferred).
  • Detail oriented and organized.
  • Maintains a professional demeanor. 
  • Intermediate to advanced computer skills including databases and Microsoft Office Suite.

 

Salary range: $55,000 - $65,000 (hourly rate is $26.44/hour - $31.25/hour)

EEOC

Equal Opportunity Employer and Affirmative Action Employer for Protected Veterans and Individuals with Disabilities.

 

The Durst Organization and Affiliates is an equal opportunity employer for all and an employer for qualified veterans and individuals with disabilities in accordance with the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, genetic information, disability or protected veteran status, or any other characteristic protected by law. Please click here for more information about Equal Opportunity Employment – Notice of Rights (EEO is the Law).

We seek individuals who exemplify The Durst Organization’s mission of providing the best service to our tenants, residents and partners. If you are ready to make a change and would like to join our team of dedicated professionals please review the currently open job listings and apply for those positions for which you meet the minimum qualifications.

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use the careers site as a result of your disability. To request an accommodation, please click here and let us know the nature of your request and provide your contact information. Please do not direct any other general employment related questions using the link provided. We will only respond to inquiries concerning requests for reasonable accommodations.

The content provided on this site is intended for informational purposes only and is not intended to constitute an offer or solicitation. Despite the efforts of The Durst Organization to provide accurate information on this site, it is not possible to ensure that all information is correct or up to date. Information on this site does not modify or supersede tenants’ lease terms. The Durst Organization assumes no responsibility or liability for any actions taken as a result of using this site, or for errors or omissions in the content found on this server.

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THIS SITE AND THE CONTENT ARE PROVIDED ‘”AS IS” AND WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED. TO THE MAXIMUM EXTENT PERMITTED UNDER APPLICABLE LAW, THE DURST ORGANIZATION DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, HABITABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. THE DURST ORGANIZATION DOES NOT REPRESENT OR WARRANT THAT THE CONTENT CONTAINED ON THE SITE WILL BE CORRECT, ACCURATE, ADEQUATE, USEFUL, TIMELY, OR RELIABLE, OR THAT RECEIPT OF THE CONTENT WILL BE UNINTERRUPTED OR ERROR-FREE. THE DURST ORGANIZATION DOES NOT UNDERTAKE TO CORRECT DEFECTS IN THE CONTENT, OR TO ENSURE THAT THIS SITE OR THE SERVER THAT MAKES THE SITE AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.

 

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