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Paralegal

New York, United States

Durst Profile:

Since 1915, The Durst Organization has been a family-run business dedicated to the principles of innovation, integrity, community, and sustainability. We develop, build, own, and manage premier office towers and residential buildings that set new standards in environmental responsibility and user efficiency. Our enduring relationships with our tenants and partners are critical to our success and have made us generations of builders, building for generations. We build, own, and operate many of the world’s most innovative and efficient buildings. We create value for our tenants and partners by developing sustainable residential and commercial properties in which people live, work, and thrive.

Overview:

Reporting to the Senior Associate Corporate Counsel of The Durst Organization, the Paralegal is entrusted with confidential support to the Legal department, including record keeping, administration of real estate-related contracts, calendar management and invoice processing. Organizational skills, professional judgment, tact, flexibility, timeliness, attention to detail and the ability to multi-task, while prioritizing a complex workload, are expected.

This role requires both substantive and administrative duties, including review of legal and corporate documents, as well as digitization, maintenance, and retention of documents.

Responsibilities:

  • Contract management and support for standard corporate agreements, including preparation, review, revision and assessment of a variety of legal documents, such as Purchase Orders, Work Orders, Project Authorizations, Non-Disclosure Agreements and Bicycle Access Agreements.
  • Support commercial lease administration efforts, e.g., by tracking tenant letters of credit, reviewing new lease encumbrances, reviewing estoppel certificates and responding to questions from the Commercial Leasing department.
  • Provide support to internal departments in preparation and review of contracts.
  • Manage attorneys’ calendars, professional communication and corporate correspondence by answering calls, taking messages or forwarding to the appropriate party, typing correspondence and reviewing and processing incoming mail.
  • Proactively manage deadlines for the Legal department and keep track of due dates to ensure documents and projects are addressed in a timely manner.
  • Invoice management, including submitting and tracking of approval workflow and payment status.
  • Ensure accurate maintenance of digital and paper documents and databases for efficient retrieval and disposition.
  • Obtain relevant information from other organizations or agencies, e.g., entity searches using appropriate state governmental agencies, NYS Unified Court searches to verify active cases, and call appropriate courts to confirm current active cases.
  • Manage the process of signing and diligently tracking progress of legal documents.
  • Record, oversee and monitor documents and items being placed in and removed from storage as required by company retention policy.
  • Develop and maintain Legal department tools to streamline and improve new or existing practices.
  • Support the creation and maintenance of standard operating procedures and trackers for efficient workflow.
  • Digitize and make available company-wide documents to Executive Management and internal departments.
  • Collaborate with business partners across the organization and outside counsel as necessary.
  • Perform all other projects and duties as required and assigned.

 Qualifications:

  • College Degree or relevant certification (paralegal and notary) preferred
  • Minimum 3 – 5 years of experience as a paralegal in a law firm or in-house legal department required
  • Strong time management skills to handle multiple assignments, with a high degree of accuracy and initiative to meet deadlines
  • Excellent verbal and written communication skills
  • Advanced proficiency in Microsoft Office applications (i.e. Word, Excel, Outlook, and PowerPoint)
  • Lease administration experience preferred but not required
  • Exceptional attention to detail and strong organizational skills
  • Strong work ethic, ability to work independently and in team settings
  • Professional demeanor with a can-do attitude
  • Experience with digital asset management systems and Sharepoint, OpenText preferred
  • Discretion with confidential matters required

Salary Range: $90,000.00 - $110,000.00 (annual)

EEOC

Equal Opportunity Employer and Affirmative Action Employer for Protected Veterans and Individuals with Disabilities.

EEOC

Equal Opportunity Employer and Affirmative Action Employer for Protected Veterans and Individuals with Disabilities.

 

The Durst Organization and Affiliates is an equal opportunity employer for all and an employer for qualified veterans and individuals with disabilities in accordance with the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, genetic information, disability or protected veteran status, or any other characteristic protected by law. Please click here for more information about Equal Opportunity Employment – Notice of Rights (EEO is the Law).

We seek individuals who exemplify The Durst Organization’s mission of providing the best service to our tenants, residents and partners. If you are ready to make a change and would like to join our team of dedicated professionals please review the currently open job listings and apply for those positions for which you meet the minimum qualifications.

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use the careers site as a result of your disability. To request an accommodation, please click here and let us know the nature of your request and provide your contact information. Please do not direct any other general employment related questions using the link provided. We will only respond to inquiries concerning requests for reasonable accommodations.

The content provided on this site is intended for informational purposes only and is not intended to constitute an offer or solicitation. Despite the efforts of The Durst Organization to provide accurate information on this site, it is not possible to ensure that all information is correct or up to date. Information on this site does not modify or supersede tenants’ lease terms. The Durst Organization assumes no responsibility or liability for any actions taken as a result of using this site, or for errors or omissions in the content found on this server.

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