Recruitment Coordinator

Job Title: Recruitment Coordinator

Position Summary:
The Michael J. Fox Foundation for Parkinson's Research ("the Foundation") is seeking top talent for its Recruitment Coordinator position.  Reporting to the Director of People Operations, this position oversees the recruitment process and ensures an efficient and positive recruiting experience for hiring managers, external recruiters, and candidates.  This role is responsible for activities including, but not limited to, guiding managers through the hiring process, managing job postings, scheduling interviews and producing offer letters within the Foundation’s Applicant Tracking System (“ATS”), Greenhouse Recruiting.  This position serves as a bridge between the Foundation’s external recruiters and the People Operations team, hiring managers, and internal processes and systems. 

This is a hybrid-flex position that will require in-person attendance at The Michael J. Fox Foundation’s headquarters in New York City. 

Key Responsibilities:

Recruiting Coordination & Candidate Lifecycle Management (50%) 

• Collaborate with hiring managers to identify hiring needs and facilitate the approval process for open positions  

• Schedule and coordinate recruitment kickoff calls between external recruiter and hiring managers  

• Coordinate and schedule candidate interviews across multiple teams within Greenhouse Recruiting, managing calendars and resolving scheduling conflicts efficiently  

• Support managers in creating candidate scorecards within Greenhouse Recruiting and support interviewers on using scorecards within Greenhouse Recruiting  

• Manage recruitment correspondence within the Foundation’s People Operations inbox  

• Collaborate and coordinate with external recruiters, hiring managers and internal stakeholders during the offer process including salary, incentives, start dates, and other pertinent details  

• Create and send offer letters in Greenhouse Recruiting  

• Coordinate preboarding activities and support the onboarding process for new hires and internal transfers by collecting required documentation prior to start dates and facilitating onboarding meetings and orientation activities 

• Verify I-9 documentation and complete Form I-9 via E-Verify 

Systems Administration & Operational Support (30%) 

• Create job requisitions and manage job postings on internal/external sites, including determining and managing frequency of reposts  

• Maintain and update candidate records and job requisitions in Greenhouse Recruiting, ensuring data accuracy and completeness  

• Serve as the point of contact for the Foundation’s Applicant Tracking and Onboarding Systems (Greenhouse), including training new managers, aligning with stakeholders on reporting capabilities, and troubleshooting as needed  

• Update Greenhouse configuration as needed 

• Assist in maintaining employee personnel documents (e.g., offer letters)  

• Maintain and update the Foundation’s internal job description catalog, ensuring changes are tracked appropriately and accurately  

• Maintain and update the Recruiting page on the People & Culture SharePoint site  

 

Program Management, Projects & Process Improvement (20%) 

• Oversee the Foundation’s internship process, acting as the main point of contact and updating the internship guide as needed  

• Oversee the Foundation’s employee referral program, ensuring timely communication and coordinating referral bonus payouts with internal stakeholders 

• Support internal stakeholders in evaluating new job descriptions within MJFF’s Job Framework  

• Stay up to date on trends in recruitment and provide recommendations for continuous process improvement  

• Manage other HR-related projects as assigned and provide back up support to the People Operations team outside of recruitment as needed 

Qualifications & Skills:

• Experience in recruiting coordination, HR operations, or administrative support 

• Experience and knowledge working in an Applicant Tracking System (Greenhouse strongly preferred) 

• Working knowledge of full-cycle recruiting processes and best practices, including recruiting compliance, documentation, and data integrity standards 

• Experience coordinating interviews across multiple stakeholders and teams 

• Familiarity supporting recruiting vendors and external agencies 

• Strong organizational and time management skills with the ability to manage multiple requests simultaneously 

• Detail-oriented with strong follow-through on tasks and processes 
• Customer-service mindset in supporting internal and external stakeholders 

 

How to Apply: 
Interested candidates should submit a resume and thoughtful cover letter describing through examples, their specific qualifications and interest in the position. If you think that your skills are transferable and can add value to this role, please apply. Applicants who best match the position’s needs will be contacted. 

 
About Us: 
The Michael J. Fox Foundation for Parkinson’s Research was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease (PD). The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization. Since inception, MJFF has quickly grown into the largest nonprofit funder of Parkinson’s disease research, having funded over $2 billion in research projects in both academic and industry labs worldwide. 

Visit www.michaeljfox.org for more information. 

 
  Research has shown that people from marginalized communities apply to roles only when they meet 100% of the job requirements. If you think that your skills are transferable and can add value to this role, and you are someone who will contribute to our efforts to build and support a diverse, equitable and inclusive workforce, we strongly encourage you to apply.