Marketing Operations Coordinator

Position Summary: Marketing Operations Coordinator 

The Marketing Operations Coordinator will support the marketing team in executing administrative and operational tasks that keep projects running smoothly across multiple brands. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working cross-functionally across teams like partnerships, product, creative, and PR. 

Key Responsibilities: 
Project Management Support 

• Set up marketing support tasks in Asana for all new product launches, using templated workflows aligned with product tiering across brands
• Update new item task ETAs weekly based on inventory system (NAV) updates
• Assist with setting up campaign, main, and mid-tier project tasks in Asana using project briefs and ensuring proper assignment to team members
• Organize and maintain backlog request tasks and Amazon Store updates (in collaboration with Brand Analysts)
• Revise and maintain SOP documents in Figma, ensuring links to tools, programs, and resources are up-to-date 

Partnership Support 

• Manage manual order entry in NAV for influencer and press gifting, coordinating with the Partnerships team to ensure timely fulfillment
• Download and tag partner content in Dropbox by brand, product, and usage rights
• Add product tags in Aspire to track gifting progress and activation by quarter 

PR Support 

• Compile product copy and imagery for the PR team and external vendors in Dropbox 

Photo Shoot Support 

• Place sales orders via NAV to coordinate warehouse deliveries for photo and video shoots
• Collaborate with warehouse and creative teams to ensure product availability and logistics run smoothly 

Qualifications 

• 1–2 years of experience in marketing coordination, operations, or project management
• Experience with Asana, Figma, Dropbox, and Microsoft NAV or similar tools preferred
• Highly organized with strong attention to detail and ability to manage multiple projects simultaneously
• Proactive communicator and team player who thrives in a collaborative environment
• Comfortable working across a variety of brands with different positioning and needs 

 Work from home arrangement