Controller, Restricted Funds & Compliance

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Museum of Science, Boston

www.mos.org

Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.

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Who We Are

As science and technology increasingly shape our lives, the Museum of Science strives to equip and inspire everyone to use science for the global good while keeping up with the pace of change.   Among the world’s largest science centers and New England’s most attended cultural institution, we engage nearly five million people a year – at Science Park and in museums around the world, in classrooms, and online.

The Museum’s singular location connecting Boston and Cambridge puts us at the junction of some of the world’s most influential academic institutions and industries, local and state government, schools, and the public. Trusted by each sector, we are ideally positioned to convene, inspire, and create meaningful experiences for all.  Come join us on our mission to inspire a lifelong love of science in everyone and living our vision for a world where science belongs to each of us for the good of all of us.

What You’ll Accomplish

Ensure Accurate Management of Restricted Funds:

• Oversee the accounting for restricted funds to guarantee precise recording and reporting.
• Monitor the allocation and expenditure to ensure adherence to donor intent and compliance with
• federal, state, and local regulations.
• Serve as a resource for grant proposals, spending matters, and federal grant regulations to
• maintain quality and compliance.

Budget Oversight and Alignment:

• Manage budgets for restricted funds, ensuring they align with donor intents and organizational
• Coordinate the annual budget process, collaborating with the CFO and Controller, Budget &
• Operations, to identify strategies for addressing shortfalls and producing a balanced operating budget.
• Conduct financial projections and variance analysis for restricted funds.

Endowment and Investment Management:

• Oversee the management of the Museum’s endowment and investment funds in collaboration
• with external advisors, internal stakeholders, and the Investment Committee.
• Monitor investment performance to ensure alignment with the Museum’s investment policies and objectives.

Audit Coordination and Compliance:

• Coordinate the annual audit process to ensure the accurate and timely completion of financial
• statements, Retirement and Savings Plans, and UGG (A-133).
• Maintain documentation and records to support audit requirements and donor compliance.

Staff Development and Management:

• Hire, manage, cross-train, and develop staff to ensure a highly functioning accounting
• department with a sensible succession plan.

Indirect Cost Rate Proposal Preparation:

• Oversee the preparation of the federal Indirect Cost Rate proposal and negotiation with the
• appropriate federal agency to enable appropriate recovery of Museum overhead on government

Collaboration with Advancement Division:

• Collaborate with the Advancement Division on matters of restricted contribution recognition,
• documentation, and monitoring to ensure compliance with accounting policies and data
• Provide financial insights and support to the Advancement Division for donor communications and reporting.

Business Practice Improvement:

• Work with department and division leadership to identify and implement improvements that enhance overall Museum operating and financial efficiencies, especially regarding the use and spending of restricted funds.
• Provide financial analysis and create models to assist managers with budgetary concerns and inform decision-making processes.

Policy Development and Internal Controls:

• Develop and document policies and procedures to ensure the integrity and accuracy of financial
• Establish and maintain robust internal controls to safeguard restricted funds.
• Collaborate with the Controller, Budget & Operations, to maintain the Museum’s accounting

Additional Responsibilities:

• Perform other work-related duties as required by the Manager

What We’re Looking For (Competencies)

• Efficiency: Able to produce significant output with minimal wasted effort.
• Organizational Management: Develop, communicate and implement strategic objectives congruent with the Museum’s mission, vision and values. Effectively assess dependencies, contingencies and timelines when setting objectives and goals.  Ensure staff understand the Museum’s governance and organizational structure, institutional policies and expectations related to their work.
• Financial Management: Develop and manage budget within approved guidelines, external requirements and regulations; adapted financial plans to meet changing priorities
• Leadership: Create a supportive environment through objective setting, goal setting and planning, communicating expectations, motivation, decision-making, delegation and teambuilding. Supervise, coach, empower and evaluate employees.  Acknowledge and address conflicts affecting staff

How We Work-Our Values

Everyone: We are everyone’s museum. We pursue equity and celebrate every person for who they are.  We foster an inclusive environment in which we value and respect diversity.

Service: We serve our colleagues and community.  We hold ourselves accountable to be a trustworthy public resource, and to support a sustainable, just and evidence-based future.

Learning: We love learning.  We are curious about the world and want to share our joy and wonder with others.  We value open minds and recognize that everyone has more to explore, discover and create.

Connection: We find strength in connections.  We collaborate across communities, organizations and disciplines to make science relevant and accessible to all.

Boldness: We dream big.  We boldly push ourselves forward, pursuing new ideas and challenges.  We experiment and learn from our failures as we seek to inspire purpose, spark imagination and encourage hope.