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Executive Assistant to Chief Executive Officer

New York, NY

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for. 

About the Role

The role of the Executive Assistant is to ensure a highly effective and efficient office of the Chief Executive Officer (CEO), and to represent the CEO, both internally and externally, in a manner that corresponds to the professional nature of the office. You will be the primary support on everything administrative, and you'll be a strategic partner working alongside the CEO, Chief of Staff (COS) and the rest of the Office of the CEO, to enable the business.

This is an onsite position based in our New York City headquarters, reporting to the CEO.

Responsibilities:

Administrative Support: 

  • Strategically manage the CEO’s fluid calendar, appointments and travel arrangements and proactively manage changes and conflicts
  • Screen and prioritize a heavy and intense volume of correspondences and answer inquiries, resolve problems and make appropriate referrals on behalf of the CEO
  • Provide support and advice to CEO and COS on projects and solutions to challenges
  • Draft and proofread correspondence
  • Support budget tracking and complete expense reports promptly

Meeting Support and Event Coordination:

  • Plan and manage logistics for events including leadership offsite events and social gatherings
  • Working with the Office of the CEO, help prepare the CEO for meetings by sourcing information, ensuring agendas are provided and developing briefs
  • Help prepare the CEO for conference and speaking engagements including managing preparation calendar, logistics and coordination with internal teams, hosts and travel vendors, research about other attendees, etc.

Project and Task Management:

  • Assist with strategic initiatives and special projects as directed by the CEO 
  • Execute projects, working with stakeholders to identify CEO's deliverables and incorporate timelines into the CEO's workflow
  • Support in activities that exist at the intersection of work and personal, performing occasional errands as needed
  • Prioritize conflicting needs and handle matters expeditiously and proactively
  • Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world

Basic Qualifications:

  • 10+ years of experience as an executive assistant; public company experience preferred
  • Experience collaborating with members of an executive office team
  • Strong creative problem-solving skills, a can-do approach to resolving challenges, and interpersonal flexibility
  • Familiarity working in a deadline-driven and highly accountable environment
  • Superior organizational and time-management skills
  • Experience communicating and building relationships with stakeholders inside and outside the company
  • Experience working with a high degree of professionalism, discretion and confidentiality
  • Expertise working with the Google suite of tools

Preferred Qualifications:

  • Experience supporting a C-suite executive
  • Bachelor’s degree in business administration, communications or a related field

REQ-019282

The annual base pay range for this role is between:

$125,000 - $135,000 USD

For roles in the U.S., dependent on your role, you may be eligible for variable pay, such as an annual bonus and restricted stock. Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company-matching 401(k) plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs. 

For roles outside of the U.S., information on benefits will be provided during the interview process.

The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all  backgrounds to apply.

We are  an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics.  The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here. 

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company encourages those with criminal histories to apply, and will consider their applications in a manner consistent with applicable "Fair Chance" laws, including but not limited to the NYC Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

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