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Full Time Executive Assistant - Remote (US)

Miami, FL

Job Title: Executive Assistant (US)

Department: Legal

Position Type: Full-time, salaried, exempt

Compensation: Up to $90,000 per year

Job Location: Miami, FL (Remote but in Miami. Travel required) 

 

Company Overview

Theoria Medical is a comprehensive medical group and technology company dedicated to serving patients across the care continuum with an emphasis on post-acute care and primary care. Theoria serves facilities across the United States with a multitude of services to improve the quality of care delivered, refine facility processes, and enhance critical relationships. We offer a broad scope of services including multispecialty physician services, telemedicine, remote patient monitoring, and more. We currently operate primary care clinics and provide medical services to skilled nursing facilities in numerous states across the nation. 

As a leading edge, innovative, and quality driven physician group, we continue to expand nationally.  In pursuit of this, we continue to seek talented individuals to join our amazing team and care for our population. We wish to extend a warm welcome to all candidates interested in making a difference in healthcare delivery by joining the Theoria team

Theoria’s Executive Department is seeking individuals to join its team to provide assistance and support in daily activities.  Theoria Medical is looking for a top-tier, no-nonsense Executive Assistant (EA) to support our executive leadership team. This is not your typical assistant role—we need a strategic thinker, a problem solver, and an operator who gets things done. You will be the right hand to leadership, managing high-stakes priorities, ensuring flawless execution, and keeping executives focused on driving the business forward.

If you can anticipate problems before they happen, manage high-pressure situations with finesse, and execute at the highest level, keep reading. If you’re looking for a basic admin job, this isn’t it.

 

Essential Functions & Responsibilities

Administrative & Executive Support

  • Manage and coordinate complex calendars, scheduling meetings, travel, and appointments while anticipating conflicts.
  • Prepare and organize executive meetings, including agendas, materials, minutes, and follow-ups.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Draft, proofread, and edit emails, presentations, reports, and internal communications on behalf of executives.
  • Maintain organization of digital files, contracts, and key business documents.

Project & Operations Coordination

  • Track executive priorities and ensure key deadlines and initiatives stay on schedule.
  • Assist in managing projects across departments by following up on action items and deliverables.
  • Conduct research and summarize findings to support executive decision-making.
  • Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.

Requirements and Qualifications

  • Experience: 8+ years supporting C-level executives, ideally in a high-growth, fast-paced environment.
  • Education: Bachelor’s degree preferred, but track record matters more than credentials.
  • Tech-Savvy: Must master Microsoft Office, Google Workspace, and productivity tools (Monday, Slack).
  • Insane Attention to Detail: The executive should never have to double-check your work.
  • Unshakable Composure: High-pressure situations? You thrive in them.
  • Proactive & Strategic: You don’t wait for instructions—you see what needs to be done and execute.
  • Airtight Discretion: You will handle highly sensitive information—zero leaks, zero drama.
  • Work Ethic of a Beast: This is a 24/7 mentality—not a 9-to-5 job.

Physical Requirements

  • Must be punctual or on time and adhere to the company's Time and Attendance policy.
  • Must be able to remain sitting for the majority of their shift.

Shift Structure

  • Monday-Friday 8am-5pm EST

Compensation and Benefits

  • Up to $90,000
  • 15 Days PTO, and 7 Paid Holiday
  • Company Equipment
  • Employer paid life insurance
  • Short Term and Long Term Disability Insurance
  • 401k with up to 3% Employer Match

Employee must be able to perform the essential functions of this position satisfactorily, with or without a reasonable accommodation.  Employer retains the right to change or assign other duties to this position.

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