AR Billing Specialist

About Us

At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.

Core Values
The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability.

• Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs
• Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes
• Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients.

You will play a pivotal role in maintaining these values and contributing to the company’s mission of redefining healthcare delivery through superior pharmacy services.

Job Summary:

The Billing Specialist is responsible for preparing and issuing accurate customer invoices and maintaining detailed records to ensure timely collections. This role involves managing billing processes, reconciling accounts, addressing discrepancies, and collaborating with other departments to resolve billing issues. The Billing Specialist plays a critical role in maintaining the company's cash flow and ensuring compliance with financial policies and regulations. Strong organizational skills, attention to detail, and proficiency with billing software and accounting systems are essential.

Key Responsibilities:

- Manage all aspects of the accounts receivable process, including invoice generation, billing accuracy, collections, and account reconciliation
- Develop and maintain strong relationships with clients and their accounting departments to ensure smooth communication and resolution of billing issues
- Establish and maintain auditing processes to ensure accurate invoicing, timely payment tracking, and receipt of funds
- Collaborate with operations and technology teams to streamline billing processes, support cost-control initiatives, and optimize operational profitability
- Analyze pricing, sales, and receivables data to identify trends and provide actionable insights and recommendations to management
- Prepare and deliver AR performance reports to leadership, including key metrics, trends, and strategic recommendations
- Monitor accounts receivable cash flow and provide regular updates to management
- Ensure compliance with internal financial policies and external regulations and accounting standards
- Support financial planning, forecasting, and budgeting activities as they relate to revenue and receivables

Technical and Administrative Skills:
- Accurate invoice generation and review
- Solid knowledge of accounting/ERP systems (e.g., QuickBooks, SAP, NetSuite, Oracle)
- Spreadsheet management with proficiency in Excel (including filters, formulas, pivot tables)
- Document control, filing, and report organization
- Strong understanding of billing cycles and financial documentation processes

Soft Skills:
- Exceptional attention to detail to avoid errors affecting payments or audits
- Effective time and priority management to meet strict billing deadlines
- Clear and professional communication skills for collaboration with internal teams and clients
- Strong problem-solving skills for resolving discrepancies or invoice issues
- High level of discretion and ethical responsibility when handling financial and confidential data

Qualifications:
- Associate’s or bachelor’s degree in Accounting, Finance, or related field required
- 1–2 years of experience in billing, invoicing, or accounts receivable required
- Strong analytical and organizational skills with demonstrated numerical aptitude
- Experience with financial platforms and ERP systems preferred
- Intermediate to advanced Excel skills
- Spanish language proficiency is a plus, but not required
- Preferred: experience in the healthcare, pharmaceutical, or logistics industry

Work Environment and Physical Demands:
- On-site pharmacy environment
- Exposure to moderate noise levels
- Requires use of computer terminals and mobile devices throughout the workday
- Ability to remain focused and detail-oriented during routine billing activities
- Requires normal vision range

Location: Davie & Miami Gardens, FL (This is a 100% onsite role; remote or hybrid work is not available)
Schedule: Full-time, 44 hours/week, Monday–Friday, Standard office hours

At The Pharmacy Hub, we don’t just offer jobs—we offer opportunities for career growth and development. We take pride in our fast-paced, team-driven culture and are committed to supporting our employees in achieving success.

If you’re ready to join a company that values hard work, dedication, and teamwork, apply today! We look forward to welcoming you to The Pharmacy Hub and working together to deliver top-tier pharmacy fulfillment solutions.