PT/FT Administrative Assistant

Los Altos, California

Job Opportunity : School Coordinator 

Location: Los Altos/Cupertino, California (ON-SITE/IN-PERSON)

Job Type: 20-40 hours/week

Hire Date: As Soon As Possible

Pay Range: $20-25

About Us

Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making education accessible and enjoyable for students worldwide. With a strong commitment to academic excellence and holistic development, we are seeking a passionate and dedicated School Coordinator to join our team and play a pivotal role in shaping the educational experience for our students.

Job Description

As a School Coordinator at Think Academy, you will be a key player in the coordination and management of various Think Academy activities, programs, and events. You will collaborate closely with our teachers, staff, parents and students to ensure the smooth operation of day-to-day TA affairs. This position may also require heavy lifting up and potentially more than 25 lbs (11 kg).

Key Responsibilities

  • Assist with Think Academy's daily operations including:
    • Create and manage calendars, schedules, and rosters
    • Assist with the organization and set up for events and activities
    • Provide supreme customer service to visitors, parents, and students
    • Oversee and assist as needed while classes are in session
  • Maintain and organize the campus facility, equipment, and classroom to a high standard
  • Communicate regularly with parents, addressing their concerns and providing updates on related matters
  • Foster a culture of respect, inclusivity, and teamwork among students and staff
  • Support teachers and staff in maintaining a safe and conducive learning environment
  • Assist in student enrollment process and other academic administration activities
  • Assist with other projects and perform other duties as needed
  • Retain most up to date knowledge of Think Academy activities, programs, and events 

Qualifications

  • Previous experience in educational coordination, administration, customer service, or related roles preferred but not required
  • Excellent communication and collaboration skills
  • Intentional organization skills with attention to detail
  • Able to flawlessly handle multiple projects concurrently
  • Comfortable moving in a fast pace environment and working with an education start-up 
  • Proactive entrepreneurial growth mindset 
  • Demonstrate a passion for education and working with children
  • Working knowledge of Microsoft Office Suite (e.g. Excel)
  • Must be able to lift 25+ lbs (11+ kg)
  • Can work on Saturday from 8:45am to 6:15pm and on Sunday from 8:45am to 5:15pm

 

 

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Think Academy International Education Inc. and its affiliates (hereinafter as “Think Academy,” “Us,” “our,” “We”) takes your privacy seriously, and we are committed to handling personal data in compliance with applicable law. We use various security technologies and procedures to protect your personal information from unauthorized access. This privacy notice explains what personal data Think Academy collects, how we use the information, to whom we share the data with, and the rights you have for the collected data. You may   find   other   details   regarding   our   privacy   policy   in   the employee   handbook.

This notice applies to the collecting and using of your personal information as an employee, candidate or as a contractor. It does not apply to your use of Think Academy product or service as a consumer.

Collection and Use of Your Personal Information

The categories of information we collect and the usage for such data are outlined below:

  • Name and Identification Information: Your first and last name, your phone number, address and personal email address. The information is used to verify your information and to reach out to you for career opportunity details, and for other legitimate business purposes.
  • Background Information: your previous employment history, academic and professional qualification, and with your written approval, we may verify such information and conduct criminal background check through our third-party vendors. The information is collected to verify your background information to the extent permitted by law, and to provide Think Academy career opportunities and for other legitimate business purposes.
  • Immigration and other related information. The information is used to verify your employment eligibility.
  • Information needed to understand and assess accommodation requests regarding potential disabilities or other health conditions; and other information you provided to us. The information is collected to provide necessary accommodations

How We Collect Your Information

  • Information You Provide The information we collect is usually volunteered or provided by you. For example, the information provided during your job application and/or insurance enrollment process and the information you disclosed during your work with.
  • Information Collected from Third Party. We may collect information through job posting platforms such as Indeed, LinkedIn, CareerBuilder, Glassdoor and our third-party recruiters. We may also collect your personal information through social media accounts, such as your Facebook and WeChat
  • Automatically Collected Information using Cookies and similar technologies: Cookies and similar technologies, such as pixels and web beacon, are small text files that are sent to or accessed from Your web browser or Your computer’s hard drive. You may manage the cookies on your device by disabling or deleting certain cookies. Please note that our service may not work if you disable all cookies.

Change of Usage

We will use your personal information for the purposes stated in this notice or such purposes as may be reasonably compatible with the original purpose for which it was collected. If we materially change the usage of your personal information, we’ll provide you with a written notice regarding such changes.

Share of Your Personal Information

Think Academy may share your personal information with our third-party partners to carry out the purposes stated in this notice. Your information may also be disclosed to government authorities, law enforcement, or courts pursuant to a lawfully issued court order, subpoena, or similar request.

We may share your personal information with our subsidiaries or affiliates. We may share your data with a third party pursuant to a merger, acquisition, consolidation, reorganization, or sale of assets or in the event of bankruptcy or dissolution. We may share your information with professional advisors such as accountants, auditors, lawyers, bankers, insurers or other professionals in the course of their provision of services to us. This Notice does not address, and we are not responsible for, the practices of any third parties, which have their own rules for how they collect and use your personal information. Our links to third party websites or services are not endorsements.

Miscellaneous

  • Not Intended to be Employment Contract

This notice is not intended to create any contract for employment, for any benefit, or for specific treatment. Nothing in this notice should be interpreted to hinge Think Academy's ability to process employee’s personal information for law compliance purposes or for investigating alleged misconduct or violations of company policy or law.

  • Changes to this Privacy Notice

Think Academy reserves the right to update this privacy notice from time to time. If we materially change the usage of the collected information, we’ll notify you of such change using reasonable efforts.

  • Contact Us

If you have any questions or requests regarding the personal information we collected, please contact us at privacy@thethinkacademy.com or send your request to:

ATTN: Think Academy Privacy

1081 S De Anza Blvd., San Jose, CA 95129

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It is a requirement for this job position to be able to work on-site at these two offices.