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Executive Assistant/Office Manager, Cambridge

Cambridge, Massachusetts, United States

About Third Harmonic Bio

Third Harmonic Bio is a biopharmaceutical company with a singular purpose: To create a breakthrough treatment for people living with severe allergy and inflammation – debilitating conditions that can take a significant toll on overall health and well-being.

We are developing a highly selective oral wild-type KIT inhibitor for millions of people living with chronic urticaria, severe asthma, and other mast cell-mediated diseases.  Despite the availability of multiple approved medicines, there is an urgent need for new treatment options.  We are grounded in our purpose of developing medicines to meaningfully improve the lives of the patients we serve.

We are seeking smart, fun, and talented individuals seeking a fast-paced environment where they can meaningfully contribute to building a successful company.

Our Values

Our values provide the foundation for our culture and our operating principles – and underly how we hold ourselves accountable and how we interact with each other, with our partners, and with the global medical and patient community.

Be Human

Relationships are important.  Bring your full self to work and create space for others to do the same.  Balance candor with empathy.

 

Own the Big Picture

Context is critical.  Ground every decision and action in the entirety of what we are trying to achieve.

 

Go THRD

We hold ourselves to a higher standard.  Work with urgency, purpose, and passion.

 

The Role

This Executive Assistant/Office Manager role will provide high-level support to the Chief Scientific Officer and Chief Nonclinical Development Officer as well as manage the day-to-day office operations. The successful candidate will be highly collaborative, motivated, self-directed and represent the Company in a professional manner displaying tact, diplomacy, discretion, positivity and good judgment. The incumbent must also possess excellent communication and organizational skills, a high attention to detail and quality, as well as strong initiative and execution. If you enjoy a fast-paced environment in a rapidly growing bi-coastal company where every day is different and flexibility is key, this is the job for you! This role will report to our Chief Administrative Officer.

Responsibilities

  • Overseeing the office management of our Cambridge location, everything from badging systems, office furniture ordering and updates as needed, kitchen management – food, beverage and regular team lunches
  • Lead project management of Cambridge office activities both social and community in coordination with the San Francisco office manager
  • Overall facilitate an in-office vibe consistent with THRD culture
  • Managing and helping to coordinate meetings with Management Team, staff, and external parties on behalf of CSO and CNDO
  • Managing complex calendars for busy people doing interesting work. This requires interaction with both internal and external executives and assistants, as well as consultants, vendors, and other institutions, including proactive reminders of appointments
  • Arranging meeting logistics across multiple time zones.
  • Travel Planning, managing expense reporting for the CSO, CNDO and their team members as needed and appropriate to ensure we follow company policies
  • Ensuring that our Cambridge location is running smoothly – handling small details including kitchen supplies, badging, etc.
  • Assisting in generation and proof-reading of Power Point Presentations
  • Cover for other members of the administrative team when needed
  • Take on small projects as needed in support of the enterprise

Minimum Qualifications

  • Handle confidential information and communication appropriately
  • Able to work independently and collaboratively on a team
  • Be a problem solver; identify proactive solutions to work and issues
  • Meticulous attention to detail and ability to manage multiple tasks
  • Advanced knowledge of PowerPoint, Excel, Word, and Outlook, possessing superior calendaring skills
  • Be willing to come into the office whenever necessary even within the hybrid office model (Monday-Friday); willingness to be in the office regularly
  • Previous experience working with C-level executives
  • Experience in Life Sciences
  • A minimum of 5 years as an Executive Assistant or Senior Administrative Assistant

The approximate salary range for this role is $100,000-$115,000.

All qualified applicants will receive consideration for employment without regard to race, sex color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

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