Finance Operations Associate

We're quickly growing and super excited for you to join us!

About Topsort

At Topsort, we believe in the mission of democratizing the secret technologies of the walled gardens and creating a privacy-first cookie-free world of clean advertising with modern tech, friendly products, and AI. We believe in making advertising intuitive, intelligent, and genuinely cool, without any of the creepy ads or cookie-obsession (well, maybe just the chocolate ones). In a rapidly changing industry, we're on a mission to democratize monetization access for all and ensure that advertising doesn't leave any brand or seller feeling confused or overwhelmed.

Today, Topsort has 5 major hubs worldwide, and employees in 13+ countries, including Menlo Park, Boston, Santiago Chile, Sao Paulo Brazil, Barcelona Spain, and Sydney Australia. We are a truly global company that was born in the pandemic that’s had rapid growth since out of a genius product, a customer-first mentality, and a hardworking team of talented individuals. Since our founding in 2021, we’ve gained customers in retail, marketplaces, and delivery apps in 40+ countries and quickly approaching the #1 position in the industry.

Do you enjoy a fast-paced environment? Do you like seeing your work create real-time impact, being part of a rocket ship from the very beginning? Let’s do the unimaginable - let’s make ads clean and cool again, with AI and modern technology. 

What it’s like to work at Topsort

Our team is all about straightforward communication, embracing feedback without taking it personally, and fostering a super collaborative environment. It’s a sports team that’s hyper focused on winning, collaborative internally, and competitive externally - never the other way around. We thrive on working in the open, lifting each other up, and getting things done with a sense of urgency. We're the kind of team that loves making bold choices, sharing extraordinary opinions, and maintaining a 100 mph pace. No endless meetings here – if it can be done today, we're all about getting it done today.

About The Role

We are looking for a motivated, experienced, and smart LATAM Finance Operations Associate to join our dynamic team. This role is fundamental in ensuring the accuracy, regulatory compliance, and efficiency of our financial operations across Latin America. You will serve as the key contact point and administrator to oversight and manage external accounting and tax partners across LATAM being an expert in the daily operation of our ERP (NetSuite), and an essential facilitator for business support and invoicing processes in the region.
This position requires a deep understanding of the accounting and tax requirements of multiple LATAM countries, coupled with a mindset geared toward efficiency and the future internalization of key processes.

• Contact Point and Administration: Act as the main contact and administrator for third-party accounting and tax firms in Chile, Brazil, Colombia, Argentina, and Mexico, ensuring the timely and accurate delivery of information.
• Tax and Regulatory Compliance: Monitor and ensure the correct and timely fulfillment of tax obligations (taxes, declarations) in each LATAM country, understanding and reconciling the regulatory differences between jurisdictions.
• Accounting Review: Understand the context and substance of the company's accounting to review and validate reports and information generated by third parties.

• Daily ERP Operation: Actively operate the NetSuite (Oracle ERP) system, including performing Journal Entries by country and maintaining and reconciling the General Ledger (GL).
• Transition and Internalization: Collaborate and, potentially, lead the gradual transition from outsourced services models towards internalizing key processes within the ERP.
• Continuous Improvement: Actively participate in the continuous improvement, stabilization, and optimization of NetSuite workflows and functionalities to support company growth.

• Customer Processes : Support business areas (e.g., Customer Success) with the necessary requirements for registering the company as a vendor with new clients in LATAM and complying with their procurement processes.
• Invoicing: Ensure timely invoicing to clients, managing compliance with the local regulations required for issuing valid invoices.
• Accounts Payable (AP) and Collections (AR):
  • Record or follow up on Accounts Payable (AP) and payment proposals.
  • Support the collection process, tracking client invoices in LATAM that are nearing their due date.

What (we think) you need to be successful - we’re open to not checking all the boxes and be proven wrong by outlier candidates as well!

• Experience: 3–5 years of experience in accounting, tax, or finance roles with an operational focus.
• Education: Bachelor's degree in Accounting, Finance, or a related field is required.
• Regional Experience: Proven experience working with the accounting, tax, and compliance regulations of multiple Latin American countries (ideally Chile, Brazil, Colombia, Argentina, and/or Mexico).
• ERP: Robust operational experience with an ERP system, ideally NetSuite, including GL management, Journal Entries, and reconciliations.
• Technical Knowledge: knowledge of accounting theory and local compliance principles.
• Interpersonal Skills: Ability to be an excellent contact point and administrator of third parties, with strong written and verbal communication skills to describe accounting systems and processes.
• Adaptability: Ability to navigate a dynamic startup environment, take ownership in building structure, and establishing foundational processes.
• Languages: Fluency in Spanish (native or advanced) and intermediate or advanced English (for collaboration with global teams). Portuguese is a plus.

• Deep dive into details: Professionals who are not content with superficial answers and dive deeply into the details to uncover root causes and optimal solutions.
• Team first: A low need for individual recognition, always prioritizing collective results over personal credit.
• You thrive with ambiguity: Exceptional ability to tackle open-ended problems in unstructured environments, turning chaos into structured innovation.
• Adaptability: Willingness to learn, mentor, lead, and follow as the situation demands, fostering growth at all levels.
• Urgency: A disproportionate sense of urgency in execution, while keeping scalability and the creation of replicable processes in mind to ensure long-term success.
• Curiosity: Genuinely curious individuals who can quickly learn difficult concepts and apply them effectively.

Do you sound like the right fit? Let's dive right in!