Procurement Manager

Summary 

The Procurement Manager is responsible for overseeing the end-to-end vendor lifecycle—from sourcing and contract negotiation through ongoing cost management, compliance, and renewal oversight. This is a new role responsible for establishing scalable processes, strengthening financial controls, and providing greater visibility into vendor commitments and spending. This role will design and implement a more structured intake, approval, and purchase order process that improves efficiency, accountability, and oversight while maintaining a strong business partnership approach. The role will partner closely with Finance, Accounting, Legal, Compliance, and business stakeholders to ensure vendor spend is optimized, contractual risks are managed, and procurement activities align with budget, cash management, and company controls.

Key Responsibilities 

The essential duties and responsibilities include the following. Other duties may be assigned. 

Build & Scale the Procurement Function

• Coordinating with the Director of Financial Planning & Analysis, design and implement a centralized vendor request and approval process to replace the current ad hoc workflow.
• Develop procurement policies, approval thresholds, and documentation standards.
• Implement tools or systems to support vendor intake, contract tracking, and purchase order management.
• Partner with business teams to introduce structure while maintaining a practical, service-oriented experience.

Vendor Procurement & Sourcing

• Support or lead business teams in evaluating and selecting vendors, including RFP/RFQ processes where appropriate.
• Evaluate vendor proposals for cost competitiveness, service quality, and risk.
• Partner with department leaders to define requirements and identify cost-saving opportunities.
• Establish preferred vendor relationships and purchasing standards.

Contract Management

• Draft, review, and/or negotiate vendor contracts in coordination with Legal, Compliance, and Finance.
• Ensure key financial terms are optimized (pricing, payment terms and billing structure, renewal structure, termination rights, SLAs).
• Maintain a centralized contract repository with key dates, obligations, and terms.
• Proactively manage contract renewals, renegotiations, and terminations to avoid auto-renewals and unnecessary spend.

Financial Oversight & Spend Management

• Review vendor spend against budget and identify savings opportunities.
• Analyze vendor pricing trends, usage, and contract utilization.
• Partner with FP&A and Accounting to support forecasting, accruals, and cost optimization initiatives.
• Negotiate improved pricing, volume discounts, and extended payment terms to support cash flow.

Purchase Order Management

• Implement and administer the company’s purchase order process to ensure all vendor spend is properly authorized prior to commitment.
• Review and approve PO requests for budget alignment, appropriate coding, and compliance with approval thresholds.
• Issue and manage blanket and annual POs for recurring vendor services.
• Monitor open PO balances and provide reporting to Accounting and FP&A for accruals and cash forecasting.
• Enforce PO policies and support a proper control environment where applicable.
• Partner with Accounts Payable to ensure invoices are matched to approved POs and contracted pricing.

Controls, Compliance & Risk

• Ensure procurement activities follow company approval policies and internal controls.
• Support vendor onboarding, including due diligence, tax documentation, and risk review.
• Monitor vendor performance against contractual obligations and SLAs.
• Ensure compliance with audit requirements and maintain documentation for internal/external audits.

Process Improvement & Systems

• Develop and maintain procurement policies, workflows, and approval thresholds.
• Implement and manage procurement or contract management systems (e.g., NetSuite, Coupa, Zip, Ironclad, etc.).
• Drive process improvements to increase efficiency, visibility, and control over vendor spend.

Required Qualifications and Key Competencies

Education & Experience

• Bachelor’s degree in Finance, Accounting, Business, or related field
• 5–8+ years of experience in procurement, vendor management, contract management, finance operations, or a related area
• Experience building or improving procurement, PO, or approval workflows in a growing organization
• Experience negotiating commercial contracts and managing vendor relationships

Skills & Competencies

• Strong financial acumen with the ability to evaluate cost, budget impact, and cash implications
• Experience with purchase order processes and commitment tracking.
• Process builder mindset with the ability to create structure in a scaling environment.
• Strong cross-functional communication and stakeholder management skills.
• Highly organized with attention to detail and ability to manage multiple contracts and deadlines.
• Experience with NetSuite.
• Experience with selecting and implementing procurement or contract management systems.

Preferred Qualifications

• Experience in the financial services industry.

Company Culture & Perks

• Topstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication. 
• Seven Company-paid Holidays and generous Family Leave. Paid time off is front-loaded. 
• Competitive 401(k) matching, health, dental, and vision insurance is offered for full time employees.
• Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.

New Hire Base Salary Range

• $110,000 - $140,000.
• Bonus: This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.
• The compensation offered will take into account internal compensation structure and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors.

Equal Opportunity Employer

Topstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable federal, state, and local laws.

Interested in the role? Apply today with your resume!

At this time immigration sponsorship is not available for this position (including H-1B, STEM OPT training plans, etc.).