Back to jobs

Special Events Coordinator

Snowmass Village

The Town of Snowmass Village is looking to hire a Special Events Coordinator to join our Tourism Department!  

$1,000 sign-on bonus available! 

This is an in-person position with possibility of a hybrid schedule 

 

We are looking for a Special Events Coordinator that will be responsible for assisting Events Producer and helping to execute and deliver a comprehensive and varied roster of events to support the economic vitality that benefits Snowmass Village as a whole. 

 

Some of the day-to-day duties are listed below:  

Event Logistics Coordination  

  • Assist with Event Execution: Coordinate event logistics including schedules, vendors, stakeholder communication, and invoicing. Manage small-scale projects and ensure seamless event execution. 
  • Coordinate with Vendors: Work with event vendors, marketing team, and operations team to ensure all logistical aspects of the event are handled efficiently. 
  • On-Site Support: Be present on-site for event load-in and load-out, including setup and teardown of event materials such as tents and tables. 
  • Site Visits: Facilitate site visits to assess and plan logistics for upcoming events. 

Marketing and Communication Support  

  • Assist Marketing Division: Help with event marketing details including signage, banners, website updates, and social media updates. 
  • Marketing Support: Assists with marketing team with outreach to stakeholders for upcoming events, including distributing promotional materials (e.g. flyers) and engaging with stakeholders to provide event details and interest” 

 

Event Procedure and Inventory Management 

  • Standardize Procedures: Assist in developing and adhering to standardized event procedures to ensure consistency and efficiency. 
  • Maintain Inventory: Keep track of event supplies and inventory to ensure all necessary materials are available and in good condition. Responsible for ordering necessary event supplies. 

 

 
  
The ideal candidate has the following qualifications/skills:
 
  • Previous Special Events Experience preferred.
  • Proficient with Microsoft Office Suite.  
  • Able to work nights and/or weekends, as needed
  • Valid driver’s license required to operate town-owned vehicles.
  • Basic graphic and layout experience preferred.
  • Ability to work with google maps and general operational plans.
  • Excellent organizational, planning, written and verbal communication skills.
  • Time management skills to handle multiple and changing priorities.
  • Ability to deal effectively with guests, management, employees and outside contacts while working under pressure and meeting deadlines.
  • Ability to work independently and unsupervised, as well as serve as a team-player within the Snowmass Tourism team. 

 

Our amazing perks and benefits: 

  • Medical, dental and vision insurance 100% premium coverage for the employee, 83% premium coverage for dependents 

  • Generous leave plans, on the first year of employment up to 200 hours of leave in addition to 10 paid holidays 

  • Recreation benefit for eligible employees on the amount of $1600 – you can use this benefit to purchase your ski pass! 

  • The Town contributes 12% to your 401a and employee contributes 5% minimum to a 457 account 

  • Employee Assistance Program: 5 sessions per topic with a therapist or coach, for you or a family member 

  • Life, disability and accident insurance 

  • Flexible Spending Accounts for health and childcare expenses 

  • Membership discount at the Snowmass Recreation Center 

  • Free RFTA Bus passes to commute to and from work and free employee commuter shuttle  

  • Professional development opportunities 

 

About us  

The Town of Snowmass Village has grown over 50 years into a year-round family resort and vibrant community, with a mountain whose possibilities continue to be explored. With construction continuing the final phases of the Snowmass Base Village – the largest ski resort development underway in North America – we look forward to what the next 50 years will bring. 

We are proud of our life x work balance culture, and we see our Town and workplace as fun, community focused, family-friendly, thriving, charming, resilient, safe, emotionally connected, nimble, adaptable, balanced, and unique. 

 

 

Snowmass

Embrace Winter in Snowmass

 

 
 
 

 

Position Range

$27.45 - $38.43 USD

Hiring Range

$27.45 - $32.94 USD

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...
Select...
Select...
Are you comfortable with the commute to the Town of Snowmass Village or able to relocate to the area? *

Please select all options that apply to you

Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Town of Snowmass Village, Colorado’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.