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Workplace Events Manager

55 Hudson Yards, New York, NY 10001

Our Company:

Transition Management Corporation (TMC) provides industry-leading engineering staffing, integrated facilities, and project management services at many of the finest hotels and companies across the US. Since its inception in 2004, TMC has provided these services at landmark locations including Point72 Asset Management, The Baccarat Hotel and Residencies, The Aman New York, 1 Hotels, and Auberge Resorts.

Position Overview:

The purpose of this role is to act as an onsite events resource, providing daily support to the firm with a focus on investment professional event needs in conjunction with the larger facilities management team.


Key Responsibilities:

•    Act as the main point of contact for all employees and affiliate organizations in supporting all on-site events within the NY office campus
•    Manage the full event lifecycle from initial request intake through planning, execution, day-of support, breakdown, and post-event follow-up
•    Work with end-users on defining, planning, and executing events of all sizes, ranging from Lunch & Learns to large after-hours cocktail hours to conferences
•    Maintain and monitor the NY events calendar, ensuring visibility into upcoming events, space usage, staffing needs, and potential scheduling conflicts
•    Support event communications, including confirmations, reminders, attendee instructions, and coordination with administrative teams or event hosts
•    Partner with remote and off-site assistants to support Senior Management and Portfolio Manager teams
•    Liaise with building and departmental contacts to fully coordinate all aspects of an event, including Catering, HVAC requirements, building loading dock access, and other operational needs
•    Partner with Catering, Hospitality, AV/IT, Security, Engineering, Facilities, Janitorial, and external vendors to ensure seamless event execution
•    Coordinate event room setups, floor plans, signage, guest registration, name badges, materials, and other event-related logistics
•    Conduct pre-event walkthroughs and post-event debriefs to identify risks, confirm readiness, and capture opportunities for service improvement
•    Attend events and ensure all are completed at the highest level of quality
•    Ensure events comply with firm policies, building procedures, security protocols, fire/life safety requirements, and guest access guidelines
•    Track event costs, submit purchase requests or invoices as needed, and support budget awareness for recurring and large-scale events
•    Maintain event supplies, equipment, and inventory, and proactively identify needs for replenishment or improvement
•    Build and maintain event playbooks, checklists, templates, and standard operating procedures to promote consistency across the NY office campus
•    Contribute to regular reporting, communication, and publishing of events
•    Capture event metrics and feedback to support reporting, service-level improvements, and planning for future events
•    Develop and maintain business relationships and interact with a variety of high-profile individuals and all levels of management
•    Provide occasional early morning, evening, or after-hours support for events as business needs require
•    Perform special projects related to investment professional and facilities support as needed


Required Qualifications:

•    Bachelor’s degree
•    2-5 years related experience
•    Ability to exercise sound judgment in assessing and determining how to handle time sensitive matters
•    Ability to be resourceful and proactive when planning events
•    Detail oriented and ability to adapt quickly in fast-paced environment
•    Multitasking and time-management skills with the ability to prioritize tasks
•    Extremely professional demeanor and positive attitude
•    Ability to work independently

•    Strong organizational, communication, and interpersonal skills
•    Proficient knowledge of Microsoft Outlook, Excel, and Word

 

***Transition Management is an equal opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.***

 

Workplace Events Manager

$40 - $50 USD

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