Executive Assistant

About Us

Co-founded in 2023 by Joe Laws and Grant Verstandig, Trase Systems is AI, Uncomplicated. Trase empowers enterprise leaders to harness the full potential of AI without the associated complexity and risks. We are an end-to-end solution for deploying, managing, and optimizing AI in the enterprise. Our platform specializes in bridging the “last mile” of AI adoption, unlocking AI's full potential while driving efficiency and significant cost savings. Trase is at the forefront of AI Agent innovation, topping the Hugging Face GAIA Leaderboard for Generalized AI Assistants, ahead of industry giants such as Google, Meta, Microsoft, and OpenAI. We are leveraging our cutting-edge technologies to develop mission-critical agentic applications in complex industries such as Healthcare, Oil & Gas, and National Security. 

About the Role:

Trase is hiring a highly experienced Executive Assistant to support both the President and CTO. This is a core, high-impact role requiring strong judgment, maturity, and the ability to operate as a true extension of leadership.

You’ll manage complex scheduling, international travel, and shifting priorities while proactively planning ahead—ensuring executives are focused on what matters most. This role requires someone local to Seattle who can work in the same time zone and be present in-office as the company grows.

What You’ll Do:

Executive Support (Core Responsibility)

• Provide dedicated support to the President and CTO
• Act as a true gatekeeper—prioritizing time, managing interruptions, and confidently saying “no” when needed
• Proactively manage and plan upcoming priorities, including shaping agendas weeks to months in advance
• Track fast-moving commitments (e.g., external engagements) and ensure executives are prepared and present

Calendar Management & Scheduling

• Own complex calendars with constant changes (“calendar churn”)
• Coordinate meetings across multiple time zones (U.S. and global)
• Navigate last-minute changes with speed and sound judgment
• Ensure executives have space for focus time, breaks, and realistic schedules

Travel & Logistics

• Manage all domestic and international travel booking end-to-end
• Make smart, experience-based decisions (e.g., balancing cost vs. practicality—not defaulting to impractical early flights)
• Align travel with business priorities and executive well-being

Expenses & Approvals

• Own expense management, including submission and approvals
• Ensure accuracy, timeliness, and alignment with company policies
• Take full ownership of this process to reduce executive overhead

Stakeholder Coordination

• Liaise with internal teams and external stakeholders (customers, partners, investors)
• Track down and coordinate executives when needed across competing priorities
• Represent leadership with professionalism and clarity

Office & Operations (Core as Office Opens potential for summer/fall 2026)

• Take on office administration responsibilities as the Seattle office launches
• Support office setup, vendor coordination, and ongoing operations
• Help establish processes and structure for a growing team

Events & Planning

• Support planning of company events (e.g., offsites, team gatherings, board meetings)
• Initially a lighter lift, growing over time; partner with the broader team to execute
• Help manage budgets and logistics for these events

Process & Scaling

• Build and improve administrative processes as the company grows
• Partner with Operations on scaling systems and workflows
• Potential to support light business operations work over time (not a primary responsibility initially)

Who You Are:

• 10+ years of experience supporting senior executives in fast-paced environments
• Exceptional judgment and maturity—you know how to prioritize, push back, and make decisions independently
• Highly organized and adaptable, with the ability to manage constant change
• Strong communicator, comfortable working across all levels internally and externally
• Experienced in managing complex travel, scheduling, and executive logistics
• High level of discretion and trustworthiness with sensitive information
• Based in the Seattle area and able to work in Pacific Time

Startup experience is a plus but not required; experience in large tech environments is equally valued.

​​​Compensation: Base salary of ​​$120,000-$150,000 plus bonus. This represents the typical salary range for this position based on experience, skills, and other factors. 

Our Trase Benefits:

For full-time roles only 

• Career track opportunity with potential for rapid advancement with strong performance as the firm grows 
• 100% employer paid, comprehensive health care including medical, dental, and vision for you and your family.
• Paid maternity and paternity for 14 weeks at employees' normal pay.
• Unlimited PTO, with management approval.
• Opportunities for professional development and continued learning.
• Optional 401K, FSA, and equity incentives available.
• Mental health benefits are available through Tara Mind. 

We’re an Equal Opportunity Employer: You’ll receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.

Applicant Data Disclosure   

By submitting an application, you acknowledge that Red Cell Partners, LLC ("Red Cell") uses third-party service providers to facilitate its recruitment and hiring processes. These providers include applicant tracking systems, candidate verification platforms, and fraud detection tools (collectively, "Hiring Platforms"). Your application materials, including your résumé, cover letter, work samples, responses to application questions, and any other information you submit, may be transmitted to and processed by these Hiring Platforms for the following purposes:  

• Managing and administering your application throughout the hiring process; 

• Verifying the accuracy and authenticity of application materials, including by cross-referencing information you provide against publicly available sources and proprietary databases; 
• Identifying indicators of potentially fraudulent, fabricated, or materially misleading application content, including but not limited to discrepancies between submitted materials and publicly available professional profiles, geographic anomalies, and fabricated work histories. 

Applications that are flagged through this process as containing indicators of fraud or material misrepresentation may be declined from further consideration. If you have questions about the status of your application or the evaluation process, please contact talent@redcellpartners.com.  

Red Cell requires its Hiring Platform providers to process your information solely for the purposes described above and in accordance with applicable law. Your information will be retained only for as long as necessary to fulfill these purposes and any applicable legal obligations, after which it will be deleted in accordance with Red Cell's data retention policies.

For more information about how your data is used, please refer to our Privacy Policy and Applicant Privacy Notice.