Back to jobs

Payroll Manager

Trinity Air Medical

 

Job Summary

We are seeking an experienced Payroll Manager to oversee payroll operations for a fast-paced logistics company with approximately 250 employees. The ideal candidate will have at least 5 years of payroll experience, strong expertise with ADP payroll systems, and a deep understanding of payroll compliance for hourly, non-exempt workforces common in logistics and transportation environments.

Key Responsibilities

· Manage end-to-end payroll processing for approximately 250 salaried and hourly employees using ADP (Workforce Now or similar).

· Ensure accurate calculation of regular wages, overtime, shift differentials, bonuses, and retroactive pay.

· Administer payroll for multi-state employees, ensuring compliance with federal, state, and local wage and hour laws.

· Oversee payroll tax filings, garnishments, benefits deductions, and third-party payments.

· Partner closely with Operations, HR, and Finance to ensure accurate timekeeping, employee data, and labor cost reporting.

· Serve as the primary liaison with ADP for system configuration, issue resolution, and process improvements.

· Conduct payroll audits, reconciliations, and variance analysis to ensure accuracy and control.

· Manage one payroll assistant

· Manage year-end payroll processes, including W-2 preparation and distribution.

· Develop and maintain payroll policies, procedures, and internal controls aligned with logistics operations.

· 401k plan management

· Respond to employee payroll inquiries in a timely, confidential, and professional manner.

Qualifications

· Minimum 5 years of payroll experience, preferably in logistics, transportation, manufacturing, or a similar hourly workforce environment.

· Hands-on experience with ADP payroll systems (Workforce Now strongly preferred).

· Strong knowledge of overtime rules, wage and hour compliance, and multi-state payroll regulations.

· Experience working with time and attendance systems integrated with payroll.

· High attention to detail and ability to meet strict payroll deadlines.

· Strong communication and cross-functional collaboration skills.

 

Preferred Qualifications

· CPP (Certified Payroll Professional) or FPC certification, (desirable)

· ADP certification

· Bachelor of Science in Business or Accounting (not required)

Work Environment

· Fast-paced, operationally driven logistics environment

· High volume, deadline-sensitive payroll cycles

· Requires discretion and strict confidentiality

Salary Range

$76,000 -$95,000 with 20% bonus potential.

 

Create a Job Alert

Interested in building your career at Trinity Air Medical? Get future opportunities sent straight to your email.

Apply for this job

*

indicates a required field

Resume/CV*

Accepted file types: pdf, doc, docx, txt, rtf

Cover Letter

Accepted file types: pdf, doc, docx, txt, rtf

Select...
Select...
Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Trinity Air Medical’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Select...
Select...
Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.