Senior Accounts Payable Specialist

About us

At Udemy, we’re on a mission to transform lives through learning. Through our intelligent skills platform and a global community of instructors, we’ve helped nearly 80 million learners and more than 17,000 organizations achieve their goals. Come join us in ensuring everyone, everywhere has access to the skills they need to unlock their potential and create possibilities for themselves and others. Learn more about us on our company page.

This hybrid position requires two days per week in our Mexico City office.

Udemy is headquartered in San Francisco with global offices in Australia, India, Ireland, Türkiye, and other US locations. Our robust hybrid work model spans San Francisco, Denver, Ankara, Dublin, Mexico City and Melbourne.

About you

You are proactive, detail oriented and demonstrate both a strong sense of ownership and good business sense. You possess a strong collaborative approach and are able to build effective relationships, have strong organizational and communication skills and are able to prioritize, plan, perform and communicate activities and findings both in written and verbal form to individuals, management and auditors. You are confident, energetic, driven and eager to learn and grow in your career. 

About your Skills

• Problem Solving: You see beyond the present problem and work to identify the fundamental ‘why’. You are a strong systems thinker and work towards potential solutions with the supervisor and business partner.

• Influencing: You develop relationships effectively up, down, and across the organization and are able to strategically use these relationships to help move your work forward. You scope  a solution that will  “get to yes” and also are capable of pushing back on disagreement if they will not provide the outcome needed for the team or the business. 

• Decision Making: You use critical thinking to follow a defined decision making process and consider multiple perspectives. Upon making a decision, you are clear in your communication and ensure everyone is aligned in execution.

• Coachability: You are open to coaching/learning and accepting of new processes/procedures that align with best business practices for Udemy’s growth. 

• Communication: You are able to effectively communicate with your stakeholders so that they understand the nature of the subject and that all parties understand the action items and clear and concise resolution is achieved. 

About this role

The Senior Accounts Payable Specialist role reports to the Accounts Payable Supervisor and will help oversee all aspects of the end to end AP function for several global Udemy entities.  Udemy is growing and this role will help build processes, systems, problem solve and also help manage and mentor the Accounts Payable Specialist.

What you'll be doing:

• Oversee the day-to-day operations of accounts payable, review for the proper coding of invoices and ensure timely payment of associated transactions

• Enter invoices as needed for ad-hoc/time sensitive requests/cover for accounts payable specialist as needed

• Prepare and oversee payment runs for domestic and international entities

• Partner with the procurement team to resolve purchase order, receiving and/or invoice issues to ensure timely resolution of discrepancies

• Assist with month end close related tasks in collaboration with other members of the accounting team, including accounts payable reconciliations and reconciliations between our PO system and general ledger system (NetSuite)

• Maintain vendor data, verifying banking details and the preparation of 1099 tax filings

• Research and resolve internal and external inquiries concerning accounts payable issues and status, including communicating resolution to appropriate persons

What you’ll have

• 3-5 years of experience in full cycle accounts payable and procure to pay best practices

• Experience in NetSuite

• Strong experience and knowledge in U.S. GAAP and SOX internal controls

• Strong command of the English language in spoken and written communication to interact with employees and vendors

We understand that not everyone will match each of the above qualifications. However, we also realize that everyone has unique experiences that can add value to our company. Even if you think your background might not perfectly align, we'd love to hear from you!

Life at Udemy 

We aspire to be as vibrant and dynamic as the communities we serve, as inquisitive as those who use our platform, and as revolutionary as the future we strive to open for everyone. Here are some of the things we love about life at Udemy:

• We’re invested in creating an inclusive environment that welcomes a diverse range of backgrounds and experiences. From creating employee resource groups, ensuring we’re a Fair Pay Workplace, and building a flexible work culture, our belonging, equity, diversity, and inclusion (BEDI) initiatives always put our people first. We want you to be able to bring your authentic self to work because when we all do, we’re better for it.

• Learning is what we do – inside and out. Our Learning & Development team is second to none, helping ensure your journey is one of continuous progression. You’ll also have unlimited access to Udemy courses, monthly UDays (meeting-free professional development days), and a generous annual professional development stipend.

• Our reason to exist is to revolutionize learning – that calls for taking risks and learning from failures. Whether it’s our hackathons (a company-wide effort to envision new possibilities for our product) or sharing our prototypes, we see experimentation as a crucial step on the path to success.

• We’re committed to creating world-class employee experiences and are proud of the recognition of this by Great Place to Work. 

Of course, the best thing about being part of Udemy is knowing your work makes a difference for people and organizations around the world. You’ve got the skills; why not use them to help others develop theirs?

At Udemy, we value diversity and inclusion and consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition, or disability. 

Our Benefits Start with U

Our benefits start with you and were built to provide you and your family with the protection and care you need, making it easy to access the right coverage when you need it most. Benefits vary by region, and we encourage applicants to review our US Benefits and Ireland Benefits pages to get an understanding of some of the benefits we offer. For details on region-specific benefits, please refer to the information provided during the hiring process. 

Information regarding data privacy is available within the Udemy Careers Privacy Notice.