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Contractor Business Operations Specialist

Milan, Italy
Why Join Us?
 
Be a hero for our rare disease patients
 
At Ultragenyx, we fundamentally believe that taking real impactful action to care for the needs of patients and our people is always the right thing to do. To achieve this goal, our vision is to lead the future of rare disease medicine. For us, this means going where other biopharma companies won’t go – challenging the status quo and creating a new model that advances our field so more patients and caregivers can benefit from life-changing treatments. We do this by following the science, applying a novel rapid development approach, making innovative medicines at fair and reasonable prices, and creating a collaborative ecosystem to reach patients in ways that are most meaningful for them. 
 
Our commitment and care for patients extends to our people, so culture is an essential cornerstone for Ultragenyx. We remain continuously focused on creating a supportive and inclusive environment of profound learning and growth – so employees can thrive in all areas of their lives, in and outside of work. Ultimately, we want to be an organization where we would be proud for our family, friends and children to work.
 
If you want to have a meaningful impact, do the best work of your career, and grow a lot, both professionally and personally, come join our team.

Position Summary:

ultrafocused – Work together to fearlessly uncover new possibilities

Be a support for the projects, congresses and materials implementation. Manage vendors and be responsible for project’s timelines and purchasing management. Be responsible for orders and national regulatory requirements, supporting the Customer Service and Supply Chain team.

Make sales analysis and lead the CRM.

Work Model: 

Flex: This role will typically require onsite work 2-3 days each week, or more depending on business needs. In many locations, the business will set certain days each week that Flex employees are required to be onsite.

 

Responsibilities:

Project/vendor management

  • Coordinates internal and third-party/supplier functions for project execution and congress management, ensuring the execution of the deadlines
  • Coordinates materials implementation
  • Management of internal tool (Veeva) for material approval
  • Collaborate with the regulatory department to account for promotional events and materials for AIFA
  • Organize and plan internal meetings

Sales orders 

  • Order management on the NSO platform and interact with Supply chain and 3PL
  • Management of AIFA monthly order reporting
  • Create and update new customer vendor forms

CRM 

  • Data extraction for internal analysis
  • Creation of half-yearly and annual ISF promotional visits for AIFA declaration

Administrative support

  • Purchasing project management (purchase order creation and contract lifecycle management, invoicing phase)
  • Manage and update the new vendor creation

Requirements:

  • +2 year of experience in pharmaceutical industries as business operation / project manager
  • Master's Degree in scientific subjects (Pharmacy, CTF, Biotechnology) or Biomedical Engineering;
  • Excellent knowledge of English
  • Excellent interpersonal and communications skills, enjoying teamwork
  • Excellent computer skills (Word, Excel, PowerPoint, MS Office)
  • Strong organizational and planning skills in a fast-paced environment #LI-CK1 #LI-Hybrid
 
Full Time employees across the globe enjoy a range of benefits, including, but not limited to:
 
·         Generous vacation time and public holidays observed by the company
·         Volunteer days
·         Long term incentive and Employee stock purchase plans or equivalent offerings
·         Employee wellbeing benefits
·         Fitness reimbursement
·         Tuition sponsoring
·         Professional development plans
 
* Benefits vary by region and country

Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status, and any other status or classification protected by applicable federal, state, and/or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law, including individuals with disabilities, disabled veterans, for pregnancy, childbirth, and related medical conditions, and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or in any part of the recruitment process, you may contact Talent Acquisition by emailing us at talentacquisition@ultragenyx.com.

See our Privacy Policy.
 
Note to External Recruiters: All candidate activity and open positions are managed strictly through our Human Resources Department. Our Human Resources Department kindly requests that recruiters not contact employees/hiring managers directly in an attempt to solicit business and present candidates. Please note that failure to comply with this request will be a factor in determining a professional relationship with our organization. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation.  Inquiries on developing a recruiting relationship with us, may be directed to: talentacquisition@ultragenyx.com.

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