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Payroll Manager

Brooklyn, NY

Who We Are

UnitedMasters is building a marketplace that connects artists, brands and fans - empowering artists to earn and grow. UnitedMasters has taken the bold step of building a music distribution service that, radically, puts artists first - disrupting the legacy music business by letting up-and-coming artists distribute their music directly to fans through streaming services while maintaining ownership of their master recording rights and up to 100% of royalties. Through the combination of UnitedMasters’ music distribution platform and its deep ties to brands, UnitedMasters enables independent artists and change-makers to grow and earn unlike any other platform.

The UnitedMasters team is made up of musicians, marketers, engineers, and storytellers with backgrounds from YouTube, SoundCloud, Pandora, Facebook, Uber, Dropbox, Complex, VICE, and more. We work hand in hand with the award-winning creative teams that forge those innovative partnerships at Translation (our in-house creative advertising agency).


We are looking for a Payroll Manager to join UnitedMasters! Please note that this role is a Hybrid role: three days in office and two days remote. 


What You'll Do

Payroll Processing

  • Processing of semi-monthly, biweekly and weekly multi-state payroll for exempt, non-exempt and temp employees
  • Answer employee payroll questions; resolve payroll issues.
  • Lead all aspects of the monthly financial reporting process as it relates to payroll. Prepare journal entries and other payroll related information for internal and external reporting purposes.
  • Liaising with external payroll service providers ensuring the quality of service, cost-effectiveness, and adherence to service level agreements.

Knowledge, Skills and Abilities

Tax Compliance

  • Handle year-end tax reporting, including documents such as W2, W2C, 941X, and other annual reports such as ACA 1094/1095.
  • Ensures compliance with federal, state,and local payroll, wage, and hour laws and best practices.
  • Lead the registration process for new state and/or local tax IDs when necessary.In performing the above, exercise the highest degree of confidentiality relative to all payroll information and employee privacy initiatives.
  • Review and research tax penalty notices; work with payroll tax providers to resolve as well as review  quarterly and annual tax filings, including W2s, and prepare amendments as necessary.

401k

  • Partner with the People Operations team to administer our 401k plan, including responding to employee inquiries, preparing Summary Plan Description (SPD) to participants and beneficiaries, managing  loan/hardship transactions and recordkeeping,  discrimination reporting (NDT), and maintaining meeting minutes and quarterly investment reviews. 
  • Lead audits related to 401k plans (5500) and workers' compensation, maintaining transparency and compliance. Facilitate audits by providing records and documentation to auditors.

Other 

  • Work closely with Finance, Legal, and People Ops for reporting requirements, including, FMLA, PFL, ERISA, EEO, DOL and workers compensation,
  • Work alongside HR and Finance for workforce moments and off-cycle changes, including processing one-off bonuses,commissions,  options exercise and annual increases.
  • Develop and execute “standard operating procedures” relating to HRIS/Payroll. Review and analyze current procedures, identify areas for improvement
  • Ensure operational efficiency and compliance by documenting and continuously improving procedures and workflows, including developing and maintaining internal controls over payroll processes
  • Perform periodic audits of the payroll system data to ensure accuracy of employees’ pay data.

Minimum Qualifications

  • 5+ years of multi-state payroll experience
  • 2+ years experience of ADP Workforce Now
  • Strong technical skills in Excel and other applications

Preferred Qualifications

  • Certified Payroll Professional designation a plus
  • Ability to maintain discretion and confidentiality
  • Comfortable working independently, in a collaborative team setting, and providing direction to colleagues
  • Ability to prioritize with minimal supervision and to adapt quickly to changing needs
  • Strong written and verbal communication skills
  • Excellent problem-solving skills with demonstrated ability to investigate and identify system issues and problems.
  • Outstanding organizational and multi-tasking skillsDedication to maintaining compliance with all applicable laws/regulations
  • Attention to detail and accuracy

About UnitedMasters, Inc.

UnitedMasters Inc. represents the creative solutions company, Translation, and the leading software and services platform for independent creators, UnitedMasters. UnitedMasters enables ownership, exposure, and new paths for financial return for independent creators, while Translation helps brands leverage the power of contemporary culture to achieve transformational growth. Combined, UnitedMasters, Inc. is the world’s leading marketplace for cultural capital, connecting independent artists and brands to realize a future in which all creators own their future. Backed by Alphabet, Andreessen Horowitz, and Apple, UnitedMasters, Inc. is reimagining how brands and artists come together to tell their stories, build profitable growth, and push culture forward.

Salary Hiring Range: $93,000 - $110,000

Our salary ranges are based on paying competitively for our size and industry, and are one part of many compensation, benefits and other reward opportunities we provide (e.g. bonus, stock options, 401(k) match, etc.)

Individual pay rate decisions are based on a number of factors, including qualifications for the role, experience level, skillset, and balancing internal equity relative to peers at the company.  We expect the majority of the candidates who are offered roles at our company to fall healthily throughout the range based on these factors. 

The range above is for the expectations as laid out in the job description, however we are often open to a wide variety of profiles, and recognize that the person we hire may be less experienced (or more senior) than this job description as posted.  If that ends up being the case, the updated salary range will be communicated with you as a candidate.

The salary range above is for the NY/CA.  As a company, we have a location based strategy, which means the salary range could be lower or higher than this if the role is hired in another location.

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