HR Coordinator

At Unispace, we create spaces that empower people and businesses to thrive. We are a global design-build partner delivering workplace and life sciences projects for some of the world’s most innovative brands.

With over 500 people across four continents, we bring together strategy, design, project management, and delivery into one seamless experience. Our integrated approach enables us to move with agility, solve complex challenges, and deliver meaningful outcomes for our clients.

Our people are at the centre of everything we do. We foster a collaborative, inclusive culture that values curiosity, accountability, creativity, and continuous improvement. We believe diverse perspectives strengthen our teams and help us create better experiences for our clients and each other.

At Unispace, you’ll have the opportunity to contribute to impactful projects, work alongside talented global teams, and grow your career in an environment that encourages innovation and new ideas.

Who we are

At Unispace, we are committed to transforming workplaces to meet the diverse needs of today’s dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fuelled by strong client partnerships and supported by insightful workplace intelligence and innovative technology.

We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being. Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds.

While our core business revolves around strategizing, designing, and building workplaces for some of the world's leading brands, we understand that our people are our greatest asset. We prioritize their growth and well-being through a comprehensive Employee Value Proposition program that includes rewards and recognition, career development opportunities, and a strong focus on mental and physical well-being.

To further support our team, we embrace flexible working arrangements, including hybrid working options that empower our employees to balance in-office collaboration with remote work flexibility. This approach not only enhances work-life balance but also allows us to harness the full potential of our diverse and talented workforce.

Why you’re here:

As the HR Coordinator within our Shared Service Center, you will provide essential administrative and systems support across the full employee lifecycle. This is a highly process-driven role responsible for maintaining data accuracy, processing changes, supporting global HR workflows, and ensuring a seamless experience for employees and managers. You will be part of a centralized function that supports multiple regions, delivering consistent, high-quality HR administration, documentation, and systems management. Working with confidential information, you will ensure accuracy, timeliness, and compliance in all HR transactions while helping to standardize processes and improve operational efficiency.

What you’re responsible for:

• Process HR transactions across the employee lifecycle including hires, terminations, job changes, compensation adjustments, and reporting line updates.
• Maintain accurate employee records within the HRIS and shared systems, ensuring data integrity, compliance, and timely updates.
• Support onboarding activities by preparing documentation, updating systems, and coordinating necessary setup steps.
• Assist in administering global and regional people programs such as performance cycles, engagement programs, and learning initiatives.
• Coordinate HR communications, distributing timely updates, reminders, and process instructions to employees and managers.
• Generate reports and dashboards on key people metrics as requested by HR leadership and regional teams.
• Support the preparation of PowerPoint presentations, documentation, workflows, and file management.
• Provide administrative support for HR meetings including scheduling, agendas, minutes, follow-up actions, and content updates.
• Respond to routine HR inquiries, escalating more complex issues to the appropriate HR partner or specialist.
• Assist with job postings, interview scheduling, candidate coordination, and recruitment administration when required.
• Maintain shared folders, templates, and documentation to ensure global consistency.
• Partner with Payroll, IT, and regional HR teams to ensure cross-functional processes are completed accurately and on time.
• Participate in HR audits, data clean-up activities, and compliance-related tasks.
• Assist with data migration, testing, and updates during HR system upgrades or process changes.
• Support the coordination of employee changes related to acquisitions or integrations, ensuring data accuracy and smooth transitions.
• Provide general administrative support to the People & Culture function as needed.

How we’ll measure it:

• Accuracy and timeliness of HR data entry and transaction processing.
• Compliance with established HR processes, standards, and service levels.
• High-quality documentation, reporting, and administrative support.
• Feedback from managers, employees, and HR partners on service responsiveness.
• Reliability and organization of shared documentation, templates, and systems.
• Contribution to HR process improvements and operational efficiency.
• Positive audit outcomes and reduced data discrepancies.

Your experience & skills:

• 2-3 years of HR administration or HR coordinator experience, ideally within a shared service or high-volume support environment.
• Experience in supporting global or multi-country HR operations.
• Knowledge of Australian and New Zealand employment legislation.
• Strong skills in PowerPoint, Excel (including pivot tables), and Microsoft Office Suite.
• Experience with HRIS platforms
• High attention to detail with strong analytical, organizational, and administrative skills.
• Excellent written and verbal communication skills and the ability to draft clear HR communications.
• Ability to manage multiple tasks simultaneously in a fast-paced environment.
• Demonstrated ability to work independently while maintaining accuracy and consistency.
• Positive, service-oriented attitude with a focus on supporting employees and HR teams globally.
• Ability to handle sensitive and confidential information with discretion and maturity.

The statements in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this role. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required.

We encourage applications from individuals of all backgrounds and experiences and are committed to providing reasonable accommodations throughout the recruitment process and employment lifecycle where required by applicable law.

Inclusion & Diversity

At Unispace, we believe diverse perspectives strengthen our teams, our culture, and the work we deliver for our clients. We are committed to fostering an inclusive workplace where everyone is treated with respect and has the opportunity to thrive.

Employment decisions are based on qualifications, merit, and business needs, in accordance with applicable local laws and regulations.