Business Coordinator-Advanced Math & Science III

United Charter High Schools is committed to academic excellence in a welcoming, safe school environment. We develop, enlighten and challenge a range of learners to critically and creatively solve problems inside their classrooms, in their communities and out in the world. Through a rigorously structured system of teaching and learning, students advance their understanding of science, math and humanities concepts and master content, knowledge and skills, while project-based experiences spark their civic imagination and appetite for advocacy leadership.

At any of our 7 charter high schools (Advanced Math and Science / Humanities) across the Bronx, Brooklyn and Queens, students receive personalized academic and social emotional support, have access to a range of clubs, sports teams, leadership opportunities and internships, and maintain a focus on college and career readiness.

Job description

The Business Coordinator/Specialist plays a central role in maintaining the school’s administrative systems and routines. Reporting to the Director of School Operations, this person is part of the operations team responsible for successful and efficient running of the school.  This individual works closely with the DSO to make sure that operations functions including finance, administration, technology, compliance, staffing, and general school operations support student achievement and financial success. The individual is responsible for maintaining all teacher attendance, class coverages, staff keys and other staff supplies.  This individual will also coordinate purchasing, receiving, distribution of received goods, preparing check requests, and collection of monies for student accounts in a timely fashion.

Minimum Qualifications:

• BA or BS in Business, Accounting or Finance 
• At least 3 years experience in operations, finance and/or human resources
• Previous charter school experience, a plus​

  Essential Job Functions:

  • Responsible for creating and maintaining a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork.  This will include answering phones and interacting with parents.
  • Perform basic Accounts Payable and Accounts Receivable functions in the routine course of daily operations.
  • Maintain the DOE building permit process including notification to all appropriate parties.
  • Data entry, including, but not limited to the collection and maintenance of student, and school information.
  • Manage staff absences including record keeping, arranging for substitute teachers, and accounts payable to vendors providing substitutes.
  • Coordinate on-site components of school financial systems such as purchase orders, grant reports, and financial forms;
  • Manage school maintenance and supply systems
  • Maintain office equipment and furnishing, and upgrading as needed
    • Manage school-wide daily systems (managing student attendance, tracking the student discipline system)
    • Manage National School Breakfast program, National School Lunch Program, and snacks
    • Coordinate timely payment to all vendors while maximizing school budget

     

    Secondary Job Functions:

    • Support with school events, including fire drills, scanning, sports, events and emergencies
    • Additional responsibilities as needed consistent with the general nature of the position

     

    Required Knowledge and Skills:

    • Excellent interpersonal and communication skills
    • Excellent computer skills, including Microsoft Office, Word, Excel and Access
    • Demonstrated success in monitoring accounts receivables and payables.
    • Experience in record keeping with an attention to detail

Salary $57,500-$77,500

Compensation and Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• FSA/HSA
• 8% Employer 403(b) contribution
• Opportunities for professional development and growth within the organization

  EEO/ADA 

  (Reasonable accommodations will be made in accordance with existing ADA requirements  for otherwise qualified individuals with a disability) 

  This job description is not a complete statement of essential functions, responsibilities or requirements but represents the minimum level of knowledge, skills, and abilities needed. Management retains the discretion to add or change typical duties at any time and as  required. All changes must be reasonable and within the functions of the role. 

  Salary Information 

  While the majority of new hires’ starting salaries shall be expected to be placed in the first half of  the range(s) to allow space to grow in the job, for those who already have significant relevant  experience at that level of the job, placement at the higher end of the range(s) is possible. 

   

  Who We Are 

  United Charter High Schools (UCHS) is the largest and most successful public charter high  schools’ network in NYC. Originally founded as New Visions Charter High Schools by the  nonprofit New Visions for Public Schools, it was established to provide quality educational  opportunities for students in underserved communities. Renamed as UCHS as of July, 2024 the  network consists of 7 charter high schools that held a collective graduation rate of 96% in both  2022 & 2023 whilst serving more than 3,000 students from the Bronx, Brooklyn and Queens. 

  UCHS high schools are some of New York’s states highest performing charter high schools,  consistently meeting and in many cases exceeding NYSED’s Performance Benchmarks for  Student Performance. They are outperforming NYS on the 4-year Cohort regents’ exams and the  4-year graduation rate for all students and special populations. They also include the only NYC  high school to receive the prestigious National Blue-Ribbon Award in 2022. 

  Equal Employment Opportunity Statement 

  We are an equal opportunity employer. It is our policy that all employees and applicants for  employment will be treated in all respects on the basis of their merit and qualifications and  without regards to their race, color, national origin, age, disability, sexual orientation, religion,  gender, military status, marital status, ancestry, or any other reason prohibited by law. We  believe that our teams should reflect the diverse communities we serve and that our culture and  internal structures should be inclusive and equitable for all employees. We also recognize that 

  perspectives from communities that have been historically marginalized are critical to the work  we do. Hence, we strongly encourage applications from individuals living in the communities  that we serve or who are members of historically marginalized communities. We provide a  comprehensive and competitive compensation and benefits package in addition to the  opportunity to make a significant impact on education reform and in the lives of urban youth.

   

  Disclaimer:

  The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

A career at United Charter High Schools is a commitment to academic excellence.